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Meetings

Parish Council Minutes, Agendas and other meeting documents

PC Minutes 8th March 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 8th March 2011.

Present: Les Lapwood, Phil Gladwin, Jinny Gale, Jane Banks, Charles Dymond, Nicky Ellis, Lynne Simmons, John Walker, Nettie Knill Jones, Andrew Ellis, Mel Wilson (Police), Jim Leask (CBC), and 2 members of the public

Apologies for absence: Kevin Bentley

Welcome: Mel Wilson and Jim Leask were welcomed to the meeting by the chairman

Minutes of the last meeting were agreed by all and signed by the chairman

Police: Mel reported of 3 thefts in Peldon and stressed the need to secure homes particularly the back door as often this is not as secure as the front door and therefore used more often by burglars.

Fly tipping is a huge problem at the moment and we are all encouraged to keep an eye out for vehicles that may be carrying builders’ rubble or other waste matter and if possible safely remember and take down the registration number, time of day and date to report to Shane Taylor at CBC on 01206 282700 who will check out if they have an appropriate licence for carrying this kind of waste material.

Speed checks continue to be regularly carried out in our villages.

Borough Councillors had requested a lower reduction in the parish grant and to be spread over 3 years but to no avail.  Pot holes are now being mended quickly when reported.  A certain retrospective planning application has been agreed even though it differed from an original application because CBC would not feel that they would win an appeal.

Public-Have Your Say: Potholes in St Ives Road were requested for attention.

Stones outside a property were mentioned again but it was explained that many people do this and although strictly speaking it is usually outside their property it does help to keep verges from being spoilt from passing vehicles.

Declarations of Interest: None

  1. Connecting Colchester – Presentation from Jim Leask, CBC Senior Enterprise Officer was informative and enjoyable and many questions were put to him.  It is hoped to have everyone’s broadband speed to a reasonable level of 40-50 mega bites by 2013.  Big internet providing companies such as BT and Virgin Media have been approached and encouraged to invest in this project to enable all rural areas to be reached, although establishing a need in areas is important. Further developments will take place in the next couple of months.
  2. The Way We Work Responsibility Share prepared paper was discussed briefly and will be considered at length for more opinions and ideas in the next couple of weeks.  The main object of this is to allocate particular responsibilities or tasks of the council’s work to one or in some cases two councillors in order to spread the workload that at present often falls to the same people for everything. For example, who attends certain meetings and have a substitute is one of these areas and Les will go with Phil to the next Reservoir Liaison Meeting.  Les and Charles will possibly oversee both of the play areas maintenance work and a budget will be a main and important topic for someone.
  3. Emergency Planning Meeting was attended by several parish councillors.  Future meetings will be in the form of role playing with regard to actual possible emergency occurrences and interacting with other parish councils.
  4. CALC meeting was attended and other parish councils and clerks will be consulted to establish whether they have the same view of these meetings as we have.
  5. Great Wigborough telephone box disconnection is being dealt with by the prospective buyer. BT is proving hard to deal with and they are the ones that have to sanction the disconnection.
  6. Abberton Reservoir meeting and/or Community Fund – the meeting is next week and they will be voting on all applications for the fund.
  7. Salcott crossroads bus shelter alterations – we are waiting for delivery of the timber which is being provided by the manufacturer.
  8. Little Wigborough salt box safe return – we thank Christine for spotting it and Rob and Andrew for returning it.
  9. Planning Process – our agreed process needs to be tidied up.  Training and a visit from a CBC Planning Officer will be followed up.
  10. Actions and Reminders List – was updated.

Planning:

110232 Proposal: Reinstatement of previous solid floor construction across ground floor at Moor Farm, Colchester Road, Peldon

102560 Proposal: Retrospective application for amendments to agricultural building and loose material covering farm track at Beckton House Farm, Barnhall Road, Salcott

110220 Proposal: 2 storey side and part rear extension at Wayside Cottage, Colchester Road, Virley

110288 Proposal: Installation of photo voltaic system on farm building at Virley Hall Farm, Mill Lane, Virley

110105 Proposal: Garage extension at Hall Barn, Peldon Road, Peldon

Notice of Planning Decisions:

102623 Proposal: Variation of Condition 1 granted under permission 072151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd Building 4, St Ives Farm, Peldon – Permission Granted

102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Granted

102628 Proposal: Replacement dwelling house ( resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough – Permission Granted

Finances:

101595 David J Kingabywebsite maintenance and support                               £300.00

101596 R S Pullen – clerk’s fee for March                                                         £353.53

The next meeting will be held at Salcott Village Hall on Tues 12th April 2011 at 7.30pm

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PC Minutes 8th February 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th February 2011.

Present: Netty Knill Jones, John Walker, Lynne Simmons, Phil Gladwin, Jinny Gale, Jane Banks, Charles Dymond, Nicky Ellis, Kevin Bentley, Moira Groborz (RCCE), 3 Police Officers and 7 members of the public.

Apologies for absence: Les Lapwood, Terry Sutton, Andrew Ellis

Minutes of the last meeting were agreed by all and signed by the chairman

Police: Crime figures were given and though not huge numbers, oil theft is a serious problem and people need to be on their guard.  The Crime Reduction Officer can visit to give advice on preventative measures. Speed checks are taking place on our roads and some by unmarked motor bike officers.  NAP meeting reported on later Item 4.

The Police can be reached on 0300 333 4444 or 07966 197265 or 07966 197404.

Borough Councillors: CBC budget meeting will be held on 16th Feb 2011 and our Borough Councillors will be asking for a reduction of 25% over 3 years instead of 50% all in one go as is proposed. An alternative that has been mentioned is to disband with all Parish Councils and leave the Borough Council to take care of everything.

The County Council have to save £300 million pounds but are not proposing to close any libraries or fire stations. No firemen or teachers will lose their jobs but 450 people will be made redundant from County Council backrooms.  There will be no free school transport for secondary school children or special needs children.

The 2011 Census Day is Sunday 27th March 2011 and it is important for these forms, one per household, to be filled in as there is a fine for not returning a completed form and more money is forthcoming from the government for each form completed and returned.

Potholes are being dealt with reasonably quickly now after being reported. These can be sent to the parish or borough councillors to be emailed forward.

Public-Have Your Say: Large stones have been put on the roadside outside Hall Barn, which will be looked into with the planning department.

Due to a bad pothole a car was damaged and for a possible claim a letter may be sent to a Borough Councillor for this to be dealt with.

A resident’s emails had not been answered by the parish council but it would appear to be a misunderstanding rather than deliberate.

Declarations of Interest – None

  1. Affordable Housing – Moira Groborz, RCCE Rural Housing Enabler had come to the meeting to answer any questions we may have after receiving the very detailed report following the survey that was carried out in all our villages.  There were a number of people who had said that they thought some affordable housing was a good idea.  If a need is established only half of those would then be built. It was agreed that this is a huge undertaking and more thought, discussion and consideration is needed and that probably a working party group should be formed to sift through this document at length and be sure that all the parish councillors understand and are in agreement about any further decisions that are made.
  2. Individual roles for individual Parish Councillors is an on going topic and after receiving more ideas from parish councillors a paper of all the suggestions will be put together for a discussion at the next meeting.
  3. Localism Bill has been published with the finer details to be established.  The main point of it is for parish councils to take on more roles from CBC and ECC.  The general feeling was that this would create problems rather than solve them.  It was suggested that we might like to join with other parish councils for a meeting with John Jowers speaking on the subject as he is very knowledgeable on the matter.
  4. NAP meeting Wed 2nd Feb 2011 was attended by several of us and found it to be very informative and useful. Because there had been lots of salt/grit put on the roads of late the remaining residue is molasses which has made some areas very slippery.  The Police will be carrying out an accident reduction programme on the B1022 and it was requested for this to be carried out on the B1026 and on through Peldon as well. The number to ring to report fly tipping is 01206 282700.
  5. Salcott crossroads bus shelter alterations to make it more weatherproof are going ahead as we have obtained a grant for the labour and a promise of the timber from the manufacturers. Terry to liaise with Littlethorpe for receiving delivery of the wood.
  6. Flooding Issues – thanks where given to Phil for single handedly digging out the ditch at the top end of School Lane to alleviate the problem there. Flooding was particularly bad in Great Wigborough after the last heavy rainfall and Salcott still has some bad areas where more work is needed but many of the rural parts of Colchester had serious problems.  The Flood Summit Meeting is still to be arranged but has proved hard to get all the relevant bodies free at the same time, but it will take place eventually.
  7. Actions and Reminders List was updated.

Planning:

102275 Proposal: The retention of a barn/stable erected for use partly as an agricultural store (in association with the applicants use of the application site for agricultural purposes) and partly for the stabling of recreational horses at Pantiles Farm, Peldon Road, Abberton

102622 Proposal: Certificate of lawful use for existing use of land as private garden at Beckton House Farm, Barnhall Road, Salcott

110147 Proposal: Reallocation of land uses (residential/equestrian purposes) and upgrade of existing access to unclassified road and erection of equine and cart store at Fourways Farm, Barnhall Road, Salcott

110185 Proposal: Erection of 50cm freesat dish on chimney facing east, top to be less than 60cm above ridge of roof at Sampton Wick, Wigborough Road, Peldon

Notice of Planning Decisions:

102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swift Boats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, Peldon  –  Permission Granted

Finances:

101591 – Salcott Village Hall – year’s hire charges                                               £210.00

101592 – R S Pullen – clerk’s fee for February                                                    £353.53

101593 – Design Clark Ltd. – Repainting Salcott village sign                                  £220.00

101594 – T Simmons – play insp                                                                        £30.00

Please note Lynne Simmons is no longer able to be contacted by email but can still be contacted by post or phone, her number is 01621 860652

The next meeting will be held at Peldon Village Hall on Tues 8th March 2011 at 7.30pm

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PC Agenda 8th February 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th February 2011.

Apologies for absence: Les Lapwood

Minutes of the last meeting

Borough Councillors including report on visit to Hall Barn, Peldon

Public-Have Your Say

Declarations of Interest

Items for Discussion

1. Affordable Housing – Moira Groborz, RCCE Rural Housing Enabler to attend

  • Discussion with Moira to ensure that we understand the process that resulted in the report and the options open to us
  • Decision required: How best do we assimilate and assess all the data and position ourselves to come to a decision

2. Individual roles for individual Parish Councillors

  • Give consideration to John’s ideas/paper on this matter
  • Discussion to include playground inspections
  • 1st decision required: Do we wish to adopt this approach?
  • 2nd decision required: Who should take on what job?

3. Localism Bill

  • Discussion on how this may or may not affect us
  • Decision required: Any further action at this stage?

4. NAP meeting Wed 2nd Feb 2011

  • Feedback from those that attended
  • Decision required: Was it beneficial and how

5. Salcott crossroads bus shelter alterations

  • Progress to date

6. Flooding Issues

  • Discussion on black spots and progress achieved
  • Decision required: Any further work we can do and/or ask to be done

7. Actions and Reminders 

Correspondence:

  • ECC Making the Links January 2011
  • The Playing Fields Winter 2010/11
  • CBC Colchester Local Development Framework (October 2010)
  • EALC County Update January 2011
  • ECC – Land to be purchased along Maldon Road, Great Wigborough
  • ECC – Proposed tourist information signs for Birch gallery and Tea Room
  • CBC – Connecting Colchester – possible presentation

Planning:

102275 Proposal: The retention of a barn/stable erected for use partly as an agricultural store (in association with the applicants use of the application site for agricultural purposes) and partly for the stabling of recreational horses at Pantiles Farm, Peldon Road, Abberton

102622 Proposal: Certificate of lawful use for existing use of land as private garden at Beckton House Farm, Barnhall Road, Salcott

110147 Proposal: Reallocation of land uses (residential/equestrian purposes) and upgrade of existing access to unclassified road and erection of equine and cart store at Fourways Farm, Barnhall Road, Salcott

110185 Proposal: Erection of 50cm freesat dish on chimney facing east, top to be less than 60cm above ridge of roof at Sampton Wick, Wigborough Road, Peldon

Notice of Planning Decisions:

102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swift Boats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, Peldon  –  Permission Granted

Finances:

101591 – Salcott Village Hall – year’s hire charges                                                  £210.00

101592 – R S Pullen – clerk’s fee for February                                                       £353.53

101593 – Design Clark Ltd. – Repainting Salcott village sign                                     £220.00

The next meeting will be held at Peldon Village Hall on Tues 8th March 2011 at 7.30pm

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PC Minutes 11th January 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 11th January 2011.

Present: Charles Dymond, Jinny Gale, Phil Gladwin, Jane Banks, Lynne Simmons, Nicky Ellis, Les Lapwood, John Walker, Andrew Ellis, Terry Sutton and 4 members of public.

Apologies for absence: Netty Knill Jones, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Borough Councillors: The lighting at Hall Barn in Peldon has been causing problems to people in the neighbourhood. There are numerous lights, some that constantly change colour, a very bright halogen type light and many others on the house, back and front and in the grounds.  CBC Planning Committee will be holding a site meeting to comprehend the full scale of the lighting and the problem to neighbours.

After a recent heavy rainfall Salcott crossroads appeared to be less flooded since certain work has been carried out there.  Salcott Street though, was still flooded in places and pipe work in one particular area needs more attention. This will be followed up with the appropriate people for a positive result. As there are still problems the meeting of head people of the bodies that can help here will be chased up again.

Potholes and other complaints can be reported on the website and can also be backed up with photographs.

The bad pothole in Great Wigborough has been reported and added to the list for attention.

Public-Have Your Say: Some Peldon residents had come to the meeting to express their dissatisfaction of Hall Barn lighting likening it to Blackpool illuminations.  At one time the very bright halogen light was coming on at 4am and shining directly into someone’s bedroom. The lighting can be seen from quite a large surrounding area and is totally unsuitable for this rural village.

Little Wigborough salt bin has disappeared and we would be grateful for its return from whoever decided that they need it more. This, like many others, is a bad patch when the roads are icy.

There was yet another request for Barnhall Road to be added to the gritting list which will be passed on.

Declarations of Interest: Lynne Simmons for item 5.

  1. Precept/Grant was carefully considered during this last month and in order for the parish council to carry out the same duties without neglecting anything it was deemed necessary for our precept to be increased to compensate for the reduction of the grant from CBC, therefore Phil proposed, Nicky seconded and all agreed to increase the precept to £10,842 for the year 2011/12.
  2. Individual Roles for Parish Councillors was discussed and more thought and ideas on the matter will be given to this during the next month and will be on February’s agenda.  Who attends the various other meetings we are expected or invited to be present at will also come into this discussion.
  3. Planning changes – a letter to CBC to show our disapproval of the changes without our being consulted will be written.
  4. Our planning comments process – needs tightening up as sometimes certain councillors are slow to respond and with the return date fast approaching it becomes difficult to put together a satisfactory reply.
  5. Salcott crossroads bus shelter alterations – we have two quotations for this work and an offer of some free timber but unless a grant that has been applied for is forthcoming it is felt that this work is too expensive in these times of cutting back.  Phil proposed, Charles seconded and all agreed that if the grant is obtained soon we should accept the cheaper quote and give the go ahead immediately, for fear of losing the offer of free timber.  If not it will be discussed again at the next meeting.
  6. Rolling Actions and Reminders List – updated
  7. Footpath 4 – Notice of Order of the modification of this footpath in Virley has been received and will be displayed.

Planning:

102628 Proposal: Replacement dwelling house (resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough

102624 Proposal: Change of use to B2 use to B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, St Ives Farm

102623 Proposal: Variation of Condition 1 granted under permission 0712151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd. Building 4, Unit 1, St Ives Farm, St Ives Road, Peldon

102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, St Ives Road, Peldon

Notice of Planning Decision:

100704 Proposal: Retrospective application for stable block/hay store at Bluebells, Drakes Corner, Great Wigborough – Permission Granted

101984 Proposal: Replacement of a derelict conservatory with a single storey extension at Haxells Farmhouse, Peldon Road, Peldon – Permission Refused

101986 Proposal: Listed building application for the above – Permission Refused

102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Peldon Campus, Church Road, Peldon – Permission Granted

102322 Proposal: Application for prior notification of agricultural development for a proposed building to store crop to maintain good condition for resale at Beckton House Farm, Barnhall Road, Salcott – Refuse the details submitted.

Finances:

101585 – Barry Gooding – play insp x 2                                                                     £60.00

101586 – R S Pullen – clerk’s fee for January                                                            £353.53

101587 – St Mary the Virgin Peldon – magazine entry                                                £150.00

101588 – Peldon Village Hall – hire                                                                            £90.00

101589 – R S Pullen – clerk’s expenses                                                                    £227.09

101590 – T Simmons – play insp                                                                               £30.00

The next meeting will be held at Salcott Village Hall on Tues 8th Feb 2011 at 7.30pm

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PC Agenda 11th January 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 11th January 2011.

Apologies for absence

Minutes of the last meeting

Borough Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1. Precept/Grant

    ?  Further discussion if required re CBC Grant cuts of 50%, should/can we do less i.e. playground maintenance, grass cutting etc.

    Decision required: Should we put up our precept from £8,900 to £10,842 to compensate for the grant reduction of that amount?

    2. Individual roles for individual Parish Councillors

      ?  Give consideration to John’s ideas/paper on this matter

      ?  Discussion to include playground inspections and the possible need for  a Localisation Bill specialist

      1st decision required: Do we wish to adopt this approach?

      2nd decision required: Who should take on what job?

      3. Planning changes

        ?  Letter to be agreed and sent of our disapproval of these changes without consultation

        Decision required: Any further action?

        4. Our planning comments process

          ?  Confirmation of the agreed process

          5. Salcott crossroads bus shelter alterations

            ?  Give consideration to the two quotations for this work, paper attached

            Decision required: Do we want to have this work carried out and if so by whom?

            6. Rolling Actions and Reminders List

              ?  Review and update

              Correspondence:

              • EALC County Update December 2010
              • English Rural Housing Association The Bulletin Winter 2010

              Planning:

              102628 Proposal: Replacement dwelling house (resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough

              102624 Proposal: Change of use to B2 use to B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, St Ives Farm

              102623 Proposal: Variation of Condition 1 granted under permission 0712151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd. Building 4, Unit 1, St Ives Farm, St Ives Road, Peldon

              102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, St Ives Road, Peldon

              Notice of Planning Decision:

              100704 Proposal: Retrospective application for stable block/hay store at Bluebells, Drakes Corner, Great Wigborough – Permission Granted

              Finances:

              101585 – Barry Gooding – play insp x 2                                                                     £60.00

              101586 – R S Pullen – clerk’s fee for January                                                           £353.53

              The next meeting will be held at Salcott Village Hall on Tues 8th Feb 2011 at 7.30pm

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              PC Minutes 14th December 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm.on Tuesday 14th December 2010.

              Present: Jane Banks, Les Lapwood, Netty Knill Jones, Jinny Gale, Phil Gladwin, Charles Dymond, Nicky Ellis and 3 members of the public

              Apologies for absence: John Walker, Lynne Simmons, Kevin Bentley, Andrew Ellis

              Minutes of the last meeting were agreed by all and signed by the chairman

              Borough Councillor: Salt bins are not being filled as a matter of course as this could prove very costly as people are more often using too much. A very small amount is needed to make a surface not slippery.  Keeping the main highways open is ECC Highways first priority.

              The lighting on a property in Peldon is being looked into as it has caused concern from other residents.

              Public – Have Your Say – A booklet from the Environment Agency explains that any work on the Salcott creek banks must be approved by the Environment Agency before being carried out. Those who carry out unauthorised work will be prosecuted. This booklet will be obtained and delivered to the properties that back on to the creek for their guidance.  As flooding is such an issue in Salcott this is a very important matter.

              Protruding hedges onto the highway is also an issue in Salcott Street. Certain residents will be written to requesting that they trim their hedges and tree branches back from over the road.

              Declarations of Interest – None

              1. Bus stop at Malting Road, Peldon – the request to move this stop just a few yards along the road for all round convenience was agreed by all.  ECC Highways have no problem with this and will inform First Bus Company for us.  Paving slabs will be laid at the new position, incurring the only cost and notices will be displayed to inform passengers.
              2. RCCE course – Influencing Decisions in Your Local Area – was attended. The ideas have been suggested before and it is felt that taking on council work would only lead to dissatisfaction by all.
              3. 2011 Emergency Planning event – a simulated training event as opposed to the usual meeting form was the chosen option and the date that suits most will be forwarded to CBC shortly.
              4. Minerals Development Document Preferred Approach – Public Consultation – notices will be displayed but it was considered that attendance by the parish council was unnecessary.
              5. Sustainable Communities Act – no action by us was thought necessary.
              6. Precept/Grant – we have confirmation now that the grant part of the council tax we receive from CBC will be halved next year, therefore it is likely that we will  need to put up the parish precept part to compensate for this or we will be in a poor position to carry out our normal duties expected of us such as grass cutting, maintaining the play areas, trimming hedges, etc. The decision will be made at the next meeting giving the councillors more time to consider this important issue.
              7. Water for Peldon Church – the land in question for fencing off and laying pipe work does not belong to the parish council therefore we will response in that vain leaving it entirely up to the PCC.
              8. Parish Online and Planning on the Map – have good points and not so good points. Efficiency of Broadband in our homes plays a major part as to the ease of use of Parish Online which is mostly about detailed maps of a chosen area.  This will be looked into further before we make any decisions about signing up for it.
              9. Essex Police – the future of NAPs meetings – one or other of us will attend these meetings in the future as they are now being held in the evenings and at various village halls to try and accommodate everyone. Forthcoming meeting dates will be circulated.
              10. Reservoir Community Fund Application – the online application form and the system dealing with the applications has been poor but our application is now being processed.
                Reservoir expansion work on the causeway has been delayed due to the weather and has now been postponed until after Christmas.  More of the footpath from the Layer Fox to the Church has been completed.
              11. Refuse collections, gritting, salt boxes – the salt box we adopted to be situated at the turning point in Salcott Street has been delivered but is now empty.  See above in Borough Councillors’ section.  Refuse collection has not been disrupted due to the weather so far.
              12. Parish Council Chairmanship – Phil proposed, Nicky seconded and all agreed for Jinny to be chairman for another year which will be noted in our constitution at our annual meeting as this is a slight change from our normal order.
              13. Playgrounds – the monthly inspection reports and works required will be dealt with and followed up by appointed parish councillors to ensure that we are following the insurance company’s guidelines.
              14. Painting of Salcott play equipment – on establishing that the correct paint will be used and at least two coats Phil proposed, Nicky seconded and all agreed for us to accept the cheaper quote for painting Salcott play equipment.
              15. Rolling Actions and Reminders List – duly updated

              Planning:

              102273 Proposal: Retrospective application for the change of use from agricultural use to B8 storage, comprising of; (a) the continued use for storage of ten former shipping containers that are physically attached to the land; (b) the siting and use for storage of a further four former shipping containers that are free-standing; and (c) the continued use of one part of the application site as an outside storage area used in connection with a business that deals with reclaimed building materials at Pantile Farm, Peldon Road, Abberton

              102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Autism Anglia, Church Road, Peldon

              102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

              102322 Proposal: Application for prior notification of agricultural development for a proposed building to store crop to maintain good condition for resale at Beckton House Farm, Barnhall Road, Salcott

              Finance:

              101579  Suffolk Acre Services – Parish Council annual insurance                          £1468.92

              101580  J & N Bradshaw & Son – repairs to Moss Hay goal posts                          £293.75

              101581  R S Pullen  –  clerk’s fee for December                                                  £353.53

              101582  SLCC  –  annual subscription                                                                  £95.00

              101583  Tollesbury  (St. Mary’s) PCC  –  mag entry                                               £55.00

              101584  T Simmons  –  play insp                                                                        £30.00

              The next meeting will be at Peldon Village Hall (Committee Room) on Tuesday 11th January 2011 at 7.30pm.

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              PC Agenda 14th December 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm. on Tuesday 14th December 2010.

              Note from the Chairman:

              You will note that the agenda looks a little different this time.  Nicky, Sue and I decided to try this expanded format believing that it will help people realise what is expected of them at the meeting and give them a chance to ask questions and round up documents and details before the meeting so that they can come well prepared.  We hope that this will support briefer better-informed discussion.  The format also indicates what decisions need to be made since we are once again hearing rumblings that we too often defer decisions until the following meeting.

              Your feedback about the new format is actively solicited as are any further ideas you may have to improve the way our business is conducted.

              Apologies for absence:

              Minutes of the last meeting

              Borough Councillor:

              Public – Have Your Say

              Declarations of Interest

              Items for Discussion

              1.   Requested move of bus stop at Malting Road, Peldon

              • ­Report of Clerk’s consultations with ECC and First
              • ­Discussion of practicalities and cost
              • ­Decision required: Do we agree to action the move?

              2.   RCCE course – Influencing Decisions in Your Local Area

              • ­Report from Nicky who attended
              • ­Decision required: do we need to take further action?

              3.   2011 Emergency Planning event

              • ­Decisions required: Do we want a meeting in the usual form or a simulated training event and on which of the offered dates?

              4.   Minerals Development Document Preferred Approach – Public Consultation

              • ­Notice of the consultation will be displayed in the usual places
              • ­Decisions required: Does a member of the Parish Council need to attend and if so who?

              5.   Sustainable Communities Act

              • ­Decision required: What action does the Parish Council need to take?

              6.   Precept/Grant

              • ­Discussion of strategy in response to the 50% cut in Revenue Grant
              • ­Discussion about possible reduction of costs in 2011, informed by the financial reports distributed
              • ­Decision required: Preliminary decision about 2011 precept request (to be finally agreed in the January meeting)

              7.   Water for Peldon Church

              • ­we have been asked to agree to the Peldon PCC fencing in a piece of land looked after by them for many years and also laying a water pipe beneath it
              • ­discussion as to whether the Parish Council has any involvement with this issue
              • ­Decision required: What response do we make to the PCC?

              8.   Parish Online and Planning on the Map

              • ­Reports from those who tried it
              • ­Decision required: Do we wish to sign up for this service in future?

              9.   Essex Police – the future of NAPs meetings

              • ­Decision required: Should a member of the PC attend the meetings and if so who?

              10.  Reservoir Community Fund Application

              • ­the application has been accepted for consideration by the Liaison Committee.
              • ­Latest update if available

              11.  Refuse collections, gritting, salt boxes

              • ­general update

              12.  Parish Council Chairmanship

              • ­Continuation of a discussion as to whether we should hold to our usual rota for changing the Chairmanship in May 2011 given the reluctance of the Salcott cum Virley Councillors to take their due turn at this time
              • ­Decision required: Who should be Chairman and who should be Vice Chairman from May 2011 and for how long should they hold tenure?

              13.  Playgrounds

              • ­The Clerk to report on completion of monthly reports, insurance guidelines and progress on outstanding works

              14.  Painting of Salcott play equipment

              • ­Consideration of quotations received from two suppliers, the second being more expensive but specific about the use of special paint and the first cheaper but with no statement as to paint to be used.
              • ­Decision required: Which quotation is to be accepted?

              15.  Rolling Actions and Reminders List

              • ­Review and update

              Correspondence:

              1.  ECC Making the Links December 2010 www.essexcc.gov.uk

              2.  EALC County Update November 2010

              3.  CBC Forward Plan of Key Decisions – 1 December 2010 to 31 March 2010

              4.  ECC Bus Passenger News Nov/Dec 2010

              5.  Autism Anglia Autumn Newsletter

              6   RCCE ‘Oyster’ Autumn 2010

              7.  St Helena Hospice ‘Time’ Winter 2010

              8.  ECC Data Transparency (which we already do)

              Planning:

              102273 Proposal: Retrospective application for the change of use from agricultural use to B8 storage, comprising of; (a) the continued use for storage of ten former shipping containers that are physically attached to the land; (b) the siting and use for storage of a further four former shipping containers that are free-standing; and (c) the continued use of one part of the application site as an outside storage area used in connection with a business that deals with reclaimed building materials at Pantile Farm, Peldon Road, Abberton

              102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Autism Anglia, Church Road, Peldon

              102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

              Finance:

              101579  Suffolk Acre Services – Parish Council annual insurance                         £1468.92

              101580  J & N Bradshaw & Son – repairs to Moss Hay goal posts                         £293.75

              101581  R S Pullen  –  clerk’s fee for December                                                £353.53

              101582  SLCC  –  annual subscription                                                                £95.00

               

              *******   There will be Christmas drinks and nibbles at the Peldon Plough immediately after the meeting.  *******
              ******* We hope to see you there.   *******

              The next meeting will be at Peldon Village Hall (Committee Room) on Tuesday 11th January 2011 7.30pm.

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              PC Minutes 9th November 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 9th November 2010.

              Present: Les Lapwood, Jane Banks, Jinny Gale, Phil Gladwin, Nettie Knill Jones, Nicky Ellis, Charles Dymond, Lynne Simmons, John Walker and 3 members of the public

              Apologies for absence: Kevin Bentley, Andrew Ellis, Terry Sutton

              Minutes of the last meeting were agreed by all and signed by the chairman

              Borough Councillors: Some pipe work and jetting has been carried out in Salcott to help with the flooding problem which will be carefully monitored before any further meetings on this matter are organised.

              Bellwood is in the process of being sold.

              Police Report: There had been an attempted theft of an old tractor in Great Wigborough.  More speed checks will be carried out in Great Wigborough and Peldon.  In recent times there has been an overall reduction in crime in this area.

              Public – Have Your Say: Congratulations were expressed to the successful organisation of the fireworks event and in dealing with the wind problem during the evening.

              Declarations of Interest: None

              1. Door to door deliveries – a list of the furthest out houses in Peldon will be compiled so that none are omitted next time we carry out a delivery.
              2. Chairmanship – the order in which we appoint a chairman may change slightly as we have several new parish councillors who would not wish to take on this task so soon.  A decision of the order for the next few years will be made next month.
              3. The Way We Work – with regard to the matter of certain parish councillors taking on certain roles more ideas and discussions are needed and a draft will be circulated for consideration at January’s meeting.
              4. Meetings attended – Village Shop & Pub Day was interesting and informative but probably quite difficult to implement here. The Clerks’ Forum was also interesting with presentations from Census 2011, Digital Strategy for Colchester and Chief Superintendent for the Police on necessary closure of Police premises in preference to cutting down on manpower due to a reduction in funding.
              5. Parish Online pilot scheme – two parish councils out of a possible seven that have applied will be chosen for this pilot scheme and we should hear soon if we are one of them.
              6. Reservoir Community Fund website application is being completed subject to a couple of problems that need sorting out with the online application form.
              7. Revenue Grant reduction – the final decision of the cuts being made and how much we will receive will be decided in the next few weeks. A ‘to date’ finance report will be circulated for an informed discussion at the next meeting.
              8. New Executive Arrangements Consultation – we will reply that our majority vote was for Option One: Leader and Cabinet in preference to Option Two: Directly Elected Mayor and Cabinet.
              9. Flooding enquiry from Nick Humfrey – Environment, Sustainability and Highways are appointing a new employee whose job it will be to try and sort out rainfall flooding problems in the area.
              10. Parking in Salcott has been reported to the police who will investigate in due course and this will be followed up.
              11. Abandoned car in Wigborough Village Hall car park for the third time has been reported and removed.
              12. Peldon Hall Farm – crop spraying that left a deposit on the road and on cars was also detrimental to health. It would seem that a contractor had carried out this work for the farmer who was the landowner.  A resident of Lodge Lane has written to the Environment Health Agency.  Parish Councillors have and will further liaise with residents for us to follow up if required.
              13. Playgrounds – inspection and maintenance reports returned. All quotations for painting Salcott equipment have yet to be received.
              14. Bus shelter at Salcott crossroads – all quotations for alterations yet to be received.
              15. Youth sports equipment – was discussed again and as before it was agreed that this would not be used sufficiently to warrant spending funds on it.
              16. Sparklers evening report – this was a very successful event but not without problems due to the change of wind during the evening. Debris from the bonfire and fireworks blew over the crowd but was dealt with immediately by putting out part of the bonfire and delaying the display briefly whilst moving the fireworks back.  St John’s Ambulance treated several for minor eye irritations. They are always in attendance and this is the first time their services have been called upon. The safety procedures that have always been in place were tried and tested this year and proved successful.
              17. Actions and Reminders List was updated.

                Planning:

                101984 Proposal: Replacement of a derelict conservatory with a single storey extension at Haxells Farm, Peldon Road, Peldon

                101986 Proposal: Listed building application for the above

                Notice of Planning Decisions:

                091245 Proposal: Conservation woodland and meadow with support facilities at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                Correspondence from CBC on Hall Barn, Peldon Road, Abberton

                Finance:

                101574 Peldon Village Hall – hire                                                                               £90.00

                101575 R S Pullen – clerk’s fee for Nov                                                                    £353.53

                101576 B Gooding – 2 x play insp + repairs                                                                £63.24

                101577 Keith Banks – Moss Hay grass cuts x 4                                                           £160.00

                101578 T Simmons – play insp                                                                                  £30.00

                The next meeting will be held at Salcott Village Hall on 14th Dec 2010 at 7.30pm.

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                PC Agenda 9th November 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 9th November 2010.

                Apologies for absence:

                Minutes of the last meeting

                Borough Councillors:

                Public – Have Your Say

                Declarations of Interest:

                Items for Discussion

                1. Door to door deliveries – who should do what and where
                2. Chairmanship – future order – possible changes required
                3. The Way We Work- including possible allocation of jobs/subjects
                4. Meetings attended – reports – Village Shop & Pub Day, Abberton Reservoir Liaison Group, Essex Wildlife Trust and Clerks’ Forum
                5. Parish Online pilot scheme – further information
                6. Reservoir Community Fund website application
                7. Revenue Grant reduction – implications
                8. New Executive Arrangements Consultation – our response
                9. Flooding enquiry from Nick Humfrey – follow up information
                10. Parking in Salcott progress
                11. Abandoned car in Wigborough Village Hall car park
                12. Peldon Hall Farm – crop spraying and deposit on road
                13. Playgrounds – update and quotations for painting Salcott equipment if obtained
                14. Quotations for improving bus shelter at Salcott crossroads if obtained
                15. Youth sports equipment – suggested source of funding
                16. Sparklers evening – after the event report
                17. Actions and Reminders List

                 

                Correspondence:

                  • CBC Site Allocations and Development Policies
                  • NATS no changes or further consultation for the time being
                  • CBC Forward Plan of Key Decisions – 1 Nov 10 to 28 Feb 11
                  • ECC Making the Links November 2010
                  • English Rural Housing Association Annual Report 2010

                Planning:

                091245 Proposal: Conservation woodland and meadow with support facilities at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                Correspondence from CBC on Hall Barn, Peldon Road, Abberton

                Finance:

                101574 Peldon Village Hall – hire                                                                               £90.00

                101575 R S Pullen – clerk’s fee for Nov                                                                    £353.53

                101576 B Gooding – 2 x play insp + repairs                                                                £63.24

                The next meeting will be held at Salcott Village Hall on 14th December 2010 at 7.30pm.

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                PC Minutes 12th October 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th October 2010.

                Present: Jane Banks, Charles Dymond, Les Lapwood, Jinny Gale, Phil Gladwin, Nettie, Knill Jones, John Walker, Lynne Simmons, Terry Sutton and 6 members of the public

                Apologies for absence: Nicky Ellis, Kevin Bentley, Andrew Ellis

                Minutes of the last meeting were agreed by all with the correction to ‘Some positions’ instead of ‘Senior positions’ in the Borough Councillors’ section.

                Borough Councillors: a report was read out explaining that the last planning application for a ‘managed woodland’ at Bellwood has been refused by the CBC Planning Committee and they have requested that direct action is taken to turn the site back to an agricultural field. This would involve the removal of the caravan, tractor cover, cesspit, hardcore, shingle and services such as water and electricity.

                The dumped fridge/freezer along School Lane has been reported and will be removed shortly.

                Public – Have Your Say: There are still outstanding jobs that need completing in helping with the flooding problem at Salcott.  ECC Highways will be contacted again.  The proposed ‘Flood Meeting ‘with various bodies will be chased up yet again. Virley Hall drain has been dug out.

                Refurbishments to Salcott Village Hall were noticed and the details brought to our attention.  It does look and feel splendid and Salcott are to be congratulated on their fund raising that has managed to fund such wonderful improvements.

                Garden waste has been dumped in Salcott creek which is an offence and the Environment Agency will prosecute.

                Parking on the pavement in Salcott Street will be reported to the Police.

                Les Lapwood was co-opted onto the parish council and was welcomed by all.

                Declarations of Interest: Les for item 5 and Lynne for item 8.

                1. Abberton Reservoir expansion – liaison group meeting report – the reservoir is probably at its lowest ever now but will be pumped in future, concrete crushing has finished, newts had delayed certain works but have naturally moved on now.  The new inlet pipe and the higher road works will begin shortly and the new dam footprint is in place.  There is to be a new footpath in Layer from The Fox to the Church that is scheduled to cost a huge amount of money to be inspected on completion.
                2. Emergency Plan – updating our plan is required as certain contact names are no longer parish councillors.  Robert and Sam will be contacted to ask if they would still be willing to be of assistance in an emergency with regard to useful equipment like tractors and Robert for retaining an emergency phone number when all other phones would not be working.
                3. Sparklers – a very well prepared updated Health and Safety plan by Robert Kean was presented for the Sparklers to the parish council for this year’s event.
                4. 2011 Census – CBC are encouraging everyone to fill in their form and return it.   The government funding for Colchester is greatly reduced for each and every form that is not filled in and returned.  We will decide if there is anything we can do to assist this process being carried out successfully.
                5. Great Wigborough red telephone box – several people had shown an interest but only one person had put in an actual bid in the required time scale and so Jinny proposed, Lynne seconded and all agreed for the parish council to accept this offer.
                6. Goal posts – for Moss Hay are in the process of being refurbished.
                7. Playgrounds – both our maintenance men have signed our contract and will fill in the required forms monthly.  All outstanding jobs have or will be brought up to date shortly.
                8. Salcott crossroads bus shelter alterations – an estimated cost of adapting this bus shelter for rough weather was presented and further quotes will be sort.  A grant from ECC will also be looked into.
                9. Actions and Reminders List – updated as necessary
                10. Flood Partnership Manager – enquiry was answered by us in full with photographs and will be followed up for any progress that might result from this.
                11. The Water Board has given free Mercury Theatre tickets for youths which have been successfully allocated by the Peldon panto organizer.

                Notice of Planning Decisions:

                101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit. Also siting of 3 no. mobile hen houses, tractor building, brood and feed shed. (Resubmission of application 091245) at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Great Wigborough – Permission Refused

                101837 Proposal: Removal of condition 2 of planning permission 072151 at St Ives Farm, St Ives Road, Peldon – withdrawn

                Letter from CBC Enforcement to say they will be looking into complaints at Hall Barn, Peldon Road, Abberton

                Matters at Hillside Farm, Great Wigborough reported to us have been looked into by CBC Planning Enforcement and certain matters must be acted on.

                The owner of some land at Peldon has been served a notice on him concerning ‘creating a nuisance’ following the burning of large amounts of trees etc. that are too wet and green.

                Finances:

                101572 R S Pullen – clerk’s fee for October                                                                  £353.53

                101573 T Simmons – grass cut, play insp, tree cut, replace fence posts                           £260.50

                The next meeting will be held at Peldon Village Hall on Tuesday 9th Nov 10 at 7.30pm.

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