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Parish Council Minutes, Agendas and other meeting documents

PC Minutes 14th September 2010

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council  held at Peldon Village Hall at 7.30pm on Tuesday 14th September 2010.

Present: Nettie Knill Jones, John Walker, Lynne Simmons, Phil Gladwin, Jinny Gale, Charles Dymond, Jane Banks, Nicky Ellis, Kevin Bentley, Terry Sutton and 8 members of the public.

Apologies for absence: None

Nettie was co-opted on to the parish council and welcomed in joining us.

Minutes of the last meeting were agreed by all with the correction at Item 2 which should read ‘12p per household’, and signed by the chairman.

Borough Councillors: All parish councils will have their grants cut.  Double taxation on maintenance work will be looked into more closely as with council tax villages pay the precept part which they do not in town. The spending review takes place next month when we will find out what grant cuts there will be.  ECC’s Transformation Plan is already addressing the spending cuts issue. Senior positions are not being filled following retirement and other personnel not replaced when people leave.

Bellwood woodland application has been deferred. The proposed location and size of the building was questioned and the necessity for a toilet on the site.  The chicken business plan was considered to be flawed.  The caravan has been empty for some weeks now calling into question the concern of making the occupant homeless.

The next Reservoir and Water Company meeting will take place tomorrow.  The construction works for the new road will probably cause problems to some but work so far has not resulted in many complaints and the small number there has been have been sorted out immediately.

The meeting with the professionals on the flooding issue, we were assured, will take place soon but it is proving hard to get the appropriate bodies co-ordinated.

The police have been out in our area with a speed gun for which we are always grateful.

Missing chevrons and sign will be chased up but because of cuts in personnel things will take longer to happen in future.

Failing to get a 40mph speed limit on our main through road a 50mph was requested and will be looked into further.

Public-Have Your Say: The owners of two properties in Church Road, Peldon came to apologize for any disturbance, particularly smoke form a fire, they may have caused during the last week or so while carrying out clearance work on the properties at the back of the gardens. They explained that no badger set had been found on the land or indeed any endangered species. They have the intention of extending the gardens to pasture land possibly for grazing horses.  They expressed their desire to work with the community and the parish council and not against them.  The cleared land was heavily overgrown and needed this work. They said they would be pleased to hear of any advice with regard to replanting, hedging, etc. They said that they have no intention of putting in planning permission for a number of houses.  CBC had instructed them to wait until after the end of July before starting this work which they did. They had experienced a great deal of trouble with a number of services, such as the police and fire brigade being called out, but no problems had been found.

Declarations of Interest: Phil and Jinny for item 2.

Items for Discussion

  1. Bellwood – as above in Borough Councillors.
  2. Wigboroughs Village Hall – the volunteers will get together soon for their third meeting.  We have had lively debates at meetings and in emails as to the way forward but forming a Management Committee is the first step.
  3. Affordable Housing survey and letter – has been circulated to all houses in all the villages which should to be returned in the envelope provided by 1st October 2010. This is purely to establish if there is a need to begin with and nothing more.
  4. Salcott vacancy – we have had one person from Virley interested and so Phil proposed, Lynne seconded and all agree for the clerk to approach this person with a view to co-opting him on to the parish council.
  5. CALC meeting minutes say that courses for parish councillors to attend nearer home will be requested and organised.  A budget workshop will be attended by the CALC chairman where he will enquire about the cuts of grant funding.
  6. Edward Gittins & Assoc. – CBC LDF – was explained. We have submitted our response. One resident in Salcott objects to our objections.  The Inspector’s decisions will probably be published at the end of this month.
  7. Salcott flooding – some ditch clearance work has been carried out and more will be done soon.  Also see above in Borough Councillors.
  8. Playgrounds – the filling out of the official maintenance sheets from RoSPA are considered to be necessary, especially in these times of spending money wisely. Rotten posts at Salcott should now be repaired or replaced as required.  The work deemed necessary or advisory on the annual inspection report also needs to be carried out fairly promptly.
  9. Moss Hay goal posts – Nicky proposed, Phil seconded and all agreed for the old ones to be repaired without further delay. Clerk to activate this and Jinny to follow up if necessary.
  10. Salcott crossroads bus shelter alterations cost will be ready hopefully in time for a decision at the next meeting.
  11. Individual jobs for individual parish councillors – was discussed at length and agreed as a good idea with one exception.  We will explore and make a list between us of suitable jobs that could be allocated to certain parish councillors, although we probably, to some extend, do this already.
  12. Actions and Reminders list – up dated

Planning applications:

101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit at Bellwood, Colchester Road, Great Wigborough

101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough

101433 Proposal: Demolish existing garages, build single store granny annexe at The Bungalow, Colchester Road, Virley

101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Gt Wigborough

101837 Proposal: Removal of condition 2 of planning permission 072151 restricting the use for overhaul and repair, sale and maintenance of contractors’ plant, sale of associated spare parts and associated offices, all as stated in the application and for no other purpose at St Ives Farm, St Ives Road, Peldon

Notice of Planning Decisions:

100854 Proposal: Erection of single storey kitchen extension, insertion of new doors and internal alterations at The Old Rectory, Mill Lane, Virley – Permission Granted

101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough – Permission Granted

101372 Proposal: Double storey side extension and front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Refused

Finances:

101563 Colchester Association of Local Councils – annual subs                                £35.00

101564 Suffolk Acre – insurance for Wigborough Hall                                            £60.37

101565 CBC – election costs                                                                            £598.23

101566 Audit Commission – external audit                                                         £158.63

101567 R S Pullen – clerk’s fee for August and September                                   £707.06

101568 R S Pullen – clerk’s expenses                                                                £240.22

101569 Barry Gooding – play insp x 3 months                                                      £90.00

101570 Rural Community Council of Essex – photocopying survey                           £54.00

101571 Terry Simmons – 4 x grass cuts, 2 x playground insp, hedge trim               £240.00

The next meeting will be held at 7.30pm on Tues 12th Oct 2010 at Salcott Village Hall

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PC Agenda 14th September 2010

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th September 2010.

Apologies for absence:

Borough Councillors:

Public-Have Your Say:

Declarations of Interest:

Co-opt and welcome to Nettie

Items for Discussion

  1. Bellwood – up date
  2. Wigboroughs Village Hall – update and next steps
  3. Affordable Housing survey and letter – update and circulation
  4. Salcott vacancy – any interest – what next?
  5. CALC meeting report
  6. Edward Gittins & Assoc. – CBC LDF – responses and possible results
  7. Salcott flooding – update including works carried out
  8. Playgrounds – update
  9. Moss Hay goal posts – old repaired or new ones
  10. Salcott crossroads bus shelter alterations – cost
  11. Individual jobs for individual parish councillors – suggestions
  12. Actions and Reminders list – up dated to follow

Correspondence:

  • ECC Changing Essex
  • EALC County Update, courses, AGM 29th Sept Foakes Hall, Great Dunmow
  • NALC Report of the Chief Executive
  • English Rural The Bulletin summer 2010
  • ECC Making the Links September 2010
  • Environment Agency Seawalls Vegetation Clearance
  • No Need for Nuclear
  • Essex Playing Fields Association Newsletter
  • CBC Forward Plan of Key Decisions 1 Aug to 31 Dec 2010
  • Autism Anglia Newsletter Summer
  • ECC Essex Speed Management Strategy

    Planning applications:

    101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit at Bellwood, Colchester Road, Great Wigborough

    101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough

    101433 Proposal: Demolish existing garages, build single store granny annexe at The Bungalow, Colchester Road, Virley

    101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Gt Wigborough

    101837 Proposal: Removal of condition 2 of planning permission 072151 restricting the use for overhaul and repair, sale and maintenance of contractors’ plant, sale of associated spare parts and associated offices, all as stated in the application and for no other purpose at St Ives Farm, St Ives Road, Peldon

    Notice of Planning Decisions:

    100854 Proposal: Erection of single storey kitchen extension, insertion of new doors and internal alterations at The Old Rectory, Mill Lane, Virley – Permission Granted

    101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough – Permission Granted

    101372 Proposal: Double storey side extension and front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Refused

    Finances:

    101563 Colchester Association of Local Councils – annual subs                                  35.00

    101564 Suffolk Acre – insurance for Wigborough Hall                                              60.37

    101565 CBC – election costs                                                                              598.23

    101566 Audit Commission – external audit                                                            158.63

    101567 R S Pullen – clerk’s fee for August and September                                     707.06

    101568 R S Pullen – clerk’s expenses                                                                   240.22

    101569 Barry Gooding – play insp x 3 months                                                         90.00

    The next meeting will be held at 7.30pm on Tues 12th Oct 2010 at Salcott Village Hall

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    PC Minutes 13th July 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm. on Tuesday 13th July 2010.

    Present: Phil Gladwin, Jinny Gale, Lynne Simmons, Charles Dymond, John Walker, Andrew Ellis, Moira Groborz and 10 members of the public

    Apologies for absence: Jane Banks, Nicky Ellis, Kevin Bentley, Vince Pearce

    Minutes of the last meeting were agreed by all with an alteration at item 5. Website – which should read £500 (not £300) agreed initially and £300 (not £200) for the extra work, and signed by the chairman.

    Borough Councillors: School Lane, Great Wigborough is to be closed for repairs in August, hopefully some resurfacing. Thanks were expressed to Andrew and Kevin who, along with ourselves, have been constantly pursuing this and other road repairs.

    Flood matters meeting will be take place in the next month or so.

    With regard to the Edward Gittins & Ass. submissions of sites for inclusion in the CBC  Local Development Framework our parish council was thought to be the only one to inform the public so well and have an open meeting. Andrew also answered questions at this meeting which was well attended by the concerned public.

    Missing finger posts are on order and pot holes in Salcott have been completed.

    There is no money for grants from CBC for next year but the precept will not be capped. Everyone can help cut costs, for example, by litter picking and other community minded activities. Parish councils will have to tighten their belts where ever possible.

    Public – Have Your Say: a member of the public enquired as to why he was subjected to scrutiny by CBC Planning Enforcement Officers and Andrew explained that a new officer was extremely vigilante. This officer has been going over the whole of Colchester to clear up unlawful behaviour such as For Sale and To Let signs that were everywhere particularly in the Hythe area. Also unlawful living in barns is being checked.  Andrew will talk further to this parishioner when delivering flood warning signs that he has very kindly offered to erect at the Salcott crossroads when the occasion arises.

    Another member of the public questioned the parish council’s donating to churchyards upkeep with regard to the need for cutting costs.

    Declarations of Interest: Jinny and Phil for item 3.

    1. Bellwood – Vince Pearce, CBC Planning Officer, was unable to attend for this item as previously arranged.  Jinny had, along with Andrew and Kevin attended a meeting with him and therefore could explain some of the circumstances of this matter.
    2. Affordable Housing – Moira Groborz, RCCE Rural Housing Enabler explained matters again for the benefit of our new  parish councillors.  Our joint letter from  RCCE and the parish council was agreed and will accompany the needs assessment survey along with a freepost envelope returning completed surveys to RCCE in complete confidence and separating needs for each village.  The cost will be £12 per household.  These will be delivered on the weekend of 11th and 12th September 2010 with a deadline date for returns of 1st October 2010.
    3. Wigboroughs Village Hall – our first meeting of those people who expressed an interest was quite lively with much discussion and conflicting views. A Management Committee will formed, as stipulated in the rules, with two members from the parish council and one from the PCC if they wish, who have subsequently accepted the invitation. John proposed, Charles seconded and all agreed for our two Wigborough parish councillors, Jinny and Phil, to be our representatives on this committee. John proposed, Charles seconded and all agreed that the parish council should pay the sum of £60.37 to insure the hall for public liability only as this was deemed necessary and there is no other body or funds at this stage to pay, possibly to be returned at a later date.
    4. Salcott and Virley Parish Councillor vacancies – we have received a letter from one interested person who Phil proposed, Charles seconded and all agreed for Nettie Knill Jones to be co-opted on to the council for Virley.  Jinny proposed, Charles seconded and all agreed for us to look into co-opting Robert Kean onto the parish council for Salcott as no other interested person has come forward.  Robert is from Peldon and just missed out at the voting there.  He is a regular attendee of our meetings and has a wide knowledge of highways matters that is very useful.
    5. Theatre Tickets – Peldon panto youth performers were suggested for these tickets offered by Essex and Suffolk Water for the Mercury Theatre. Alison Biegel will be approached on the matter.
    6. RCCE membership – Phil proposed, Jinny seconded and all agreed for us to continue our membership for another year.
    7. Playgrounds – purchase of additional bark for Salcott was agreed and obtained during the past month. Dog fouling signs are being made for erection on Moss Hay as it continues to be a problem there. Benches on Moss Hay need attention which is in hand. A new company for annual inspections has been investigated and will be looked into further before the due date next year.
    8. Telephone boxes – the Salcott box has been adopted by us. The Wigborough box adoption will be finalised soon and we will advertise for any prospective buyers.
    9. Abberton Reservoir Liaison meeting – no meeting has been held since last month.
    10. CALC – Jinny proposed, Phil seconded and all agreed to continue our membership for another year.
    11. Parish Grants/ Budget/ Precept – was discussed at length earlier in the meeting. We will submit our response to the proposals from CBC in agreement with CALC.
    12. Unplanned expenditure – we must make every effort to only incur expenditure that has been formally agreed at meetings unless an unforeseen emergency arises.
    13. Topsoil for Salcott meadow was discussed and will be looked into further.
    14. LDF Allocation Sites – we have made our response to the Edward Gittins & Associates consultation in the required time.
    15. Youth Awards – deferred to the next meeting.
    16. Actions and Reminders List – updated.

    Planning:

    101179 Proposal: Application to vary the wording of condition 32 on planning permission 080194, condition relates to noise mitigation for plant machinery at Wormingford Pumping Station and to replace condition 121 which relates to a noise limit at the Rye Borrow Pit gravel processing plant at Land from Wormingford to Abberton including Abberton Reservoir, Abberton Reservoir Scheme, Peldon Road, Abberton, Colchester

    101082 Proposal: Prior notification of agricultural development – erection of detached agricultural store at Moor Farm, Colchester Road, Peldon

    100941 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Popper and Carter at Building 4, St Ives Farm, St Ives Road, Peldon – This application has now been withdrawn.

    101372 Proposal: Double storey side extension & front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

    Notice of Planning Decisions:

    100864 Proposal: Demolish existing garages, build single storey Granny Annex at The Bungalow, Colchester Road, Virley – permission refused

    100940 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, Building 2, St Ives Farm, Peldon – permission granted

    100915 Proposal: Variation of condition 2 attached to approval 072151 (use for the overhaul, repair, sale and maintenance of contractors plant etc. to permit the use for the sale packaging tape, bubble wrap, shrink wrap and stock boxes and the manufacture of bespoke cardboard boxes at St Ives Farm, Peldon – permission granted

    Finances:

    101555 R S Pullen – play bark for Salcott                                                                      £126.90

    101556 Rural Community Council of Essex – annual subs                                                   £55.00

    101557 Keith Banks – 4 cuts of Moss Hay                                                                     £160.00

    101558 R S Pullen – clerk’s fee for July                                                                         £353.53

    101559 Peldon Village Hall – hire                                                                                  £184.00

    101560 T Hedger – Salcott meadow roadside hedge trim                                                 £45.00

    101561 T Simmons – 2 x grass cuts, 1 play insp, trim at Kings Head, paper & ink                £135.00

    101562 simmonsprinters – leaflet distributed to all houses re LDF                                      £161.00

    The next meeting will be at Peldon Village Hall on Tues 14th Sept 2010 at 7.30pm.

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    Annual Report for 2009/2010

    Winstred Hundred Parish Council

    ANNUAL REPORT 2009/2010

    Personnel

    We are sorry to lose Kevin Bradshaw, Robert Davidson, Frances Fergus, and Sam Knill Jones as Parish Councillors.  We thank them for their contributions and hope they will continue to support us from within the community.  We welcome Charles Dymond as a new Parish Councillor and John Walker as a returning one.  We also welcome Terry Sutton as the new Pyefleet, and therefore Peldon, Borough Councillor.  At the time of writing we have vacancies for one Councillor in Virley and one in Salcott.

    Archie Moore also retired as one of the Council’s invaluable independent workers this year and maintenance of the Moss Haye playground has been taken over by Barry Gooding.

    The Council also welcomes PC Melanie Wilson as our new Birch and Layer Neighbourhood Specialist Police Officer.

    Thanks

    We extend our thanks to all the people who support and help the Parish Council in its work, including our Clerk, the Borough Councillors, Steve Copeland and all those members of the public who help us with specialist knowledge and through their comments, complaints and occasional praise keep us in touch with our communities.

    Finances

    The accounts to 31st March 2010 are attached.  At the time of publication they have been internally audited but we await final confirmation from our external auditors.   Our policy is to hold funds in hand approximately equal to one year’s precept.  This year we are slightly below that amount but decided not to request an increase in the precept.

    The Council achieved a considerable reduction in its insurance premium by contracting to deal with Zurich via Suffolk Acre rather than with Zurich directly and by committing to a five year period.

    Communications

    The Parish Council e-mail service now has some 80 users and the website www.winstred100.org was finally launched during the year.  It is being further developed and populated with material all the time.   A ‘Gold Edition’ of the Peldon and Wigboroughs Parish News, containing the Annual Report, was sponsored by the Parish Council and distributed to every house in the Parish, including houses in Salcott and Virley.

    Village Design Statement

    Preparation of the Village Design Statement is funded by the Parish Council and is led by Nicky Ellis.  At the outset we were perplexed by how long  it had taken other groups to produce such documents.  Faced with a high questionnaire return and a small group of volunteers we now understand.  Work continues but more slowly than we would like.

    Planning

    During the year most of the Parish Councillors attended some excellent planning training organised by Colchester Borough Council.  We have also agreed a new process for agreeing responses to be made by the Parish Council to local planning applications.  The process gives the weight of the decision to the relevant ward Councillors but allows other Councillors to review and comment so that the whole Council can comfortably accept cabinet responsibility for the official reply.  The Council has reviewed and commented on nearly 30 local planning applications.

    Flooding

    Once again flooding, particularly in Salcott and Virley, has been a persistent concern throughout the year.  Parish and Borough Councillors and members of the public have all tried to help with specific problems but it has become clear that a major review of all aspects of the problem across the whole area, involving representatives from all the agencies having any involvement in water management and drainage, is required.  We await the scheduling of such a meeting which is likely to take place during the summer.

    A Water Awareness Session held at Salcott Village Hall and delivered by the Borough Council’s Emergency Planning Team underlined the dangers in still and moving water and advised about modern products which can be purchased and used in place of the more traditional sandbags.

    The Council has also purchased and installed new lifebelts at key points in Salcott and Virley.  

    peldon-may-festival-2010-007Works at Moss Haye

    The Council has used grant money to relay the path and clear the adjoining ditches and to undertake major replacement and refurbishment of the playground equipment.   We also commissioned British Trust for Conservation Volunteers to cut back some of the encroaching shrubs and bushes around the central area and to remove rubbish.  We were pleased to show the results of this activity to the Mayor at the Peldon May Festival and hope that residents young and old will respect the investments made by keeping the area clear of dog mess and dissuading people from using the field for inappropriate activities.  We hope to replace the basketball square and provide better drainage arrangements for the play area during the coming year.

    The Wigboroughs Village Hall

    The Trustees of the old Village Hall in School Lane have all died and the Parish Council agreed with the Charity Commissioners that it would undertake the organisation of getting the Trust re-established on a proper footing.  Eight people have expressed an interest in being involved and will meet for the first time in June 2010.

    Other activities

    • Parish and Borough Councillors have pressed hard, and will continue to do so, to get potholes filled and road surfaces repaired.
    • Councillors have continued to attend meetings of the Essex Wildlife Trust, the Abberton Reservoir Liaison Committee and the Colchester Association of Local Councils.  The Clerk has regularly attended the Clerks’ Forum.
    • The Clerk, Chairman and Vice Chairman have undergone computer training designed to improve their knowledge of managing storage and archiving of files and data.
    • The Council has invited bids for the purchase of the BT red telephone box currently situated in Maldon Road, Great Wigborough.
    • The Council has committed to undertake an Affordable Housing Needs Survey in the parish in partnership with the Rural Community Council of Essex.
    • Regular local and independent inspections of the play areas in Salcott and Peldon have continued.
    • Grass cutting of public areas continues to be paid for from the precept.

    (Click next for Financial reports)

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    PC Minutes 8th June 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 8th June 2010.

    Present: Jane Banks, Charles Dymond, Jinny Gale, Nicky Ellis, Lynne Simmons, John Walker, Kevin Bentley, Terry Sutton and 3 members of the public

    The Annual Parish Assembly

    The chairman welcomed everyone to the meeting.

    Everyone was invited to speak on any matters they wished.

    Kevin Bentley (County and Borough Councillor) spoke of a busy year for himself and Andrew.  The winter proved challenging with long periods of snow and flooding which in turn causing many potholes. The mobile unit for dealing with these with temporary repairs was prompt for which he thanked ECC Highways Department and permanent repairs are gradually taking place as is resurfacing of some roads.

    He thanked us as we thanked him and Andrew for our working well together achieving  good results where ever possible with the tasks that have come our way.

    Terry Sutton (Borough Councillor) thanked Robert for his long service both as a Parish and Borough Councillor.  He expressed his intention to serve and support us whenever and with whatever was needed.

    Parish Council AGM

    Nicky proposed, Jane seconded and all agreed for Jinny to continue as Chairman.  Jinny proposed, Jane seconded and all agreed for Nicky to continue as Vice-Chairman. Jinny proposed, Jane seconded and all agreed for the clerk to continue as Responsible and Financial Officer. All necessary forms of declarations and interests were given out and have or will be completed.

    Apologies for absence: Phil Gladwin, Andrew Ellis

    Minutes of the last meeting were agreed and signed by the chairman

    Chairman’s annual report – Jinny said goodbye to and thanked the leaving councillors, Robert, Kevin, Sam and Frances and welcomed the new, Charles and John. Archie Moore who retired this year had been an invaluable worker and supporter of the parish council and our thanks go to him.  Barry Gooding has now taken over the maintenance of Moss Hay playground. PC Mel Wilson was also welcomed who is our new Birch and Layer Neighbourhood Specialist Police Officer. Thanks were also given to those who have supported or helped us and in anyway including an input of comments, requests etc.  The completed financial report has been internally audited by Steve Copeland, for which we are very grateful, and it is now being externally audited.  Communications by us to the people have improved greatly with an email service, our recently launched website and the ‘Gold Edition’ of the Peldon and Wigboroughs Parish News that contains this Annual Report in full, and will again be sponsored by us and delivered to every household in all our villages including Salcott and Virley.  Other issues dealt with by us this year are a Village Design Statement, planning applications, flooding, work at Moss Hay, Wigboroughs Village Hall, training in several areas, the adoption of BT phone boxes, and attended numerous meetings of various bodies.

    Public – Have Your Say: Frances read out a thank you and goodbye and expressed her desire to continue with projects dear to her heart.  She had enjoyed being a parish councillor but was happy to leave it to the new ones now.

    Borough Councillors:

    Kevin: The Peldon Festival was a most enjoyable event.  Missing fingerposts have been ordered and Salcott sign looked into again.  The hump in St Stephens Lane, Great Wigborough has been repaired.  Submissions for Abberton Reservoir funds need to be put forward.  Visit Essex is the new organisation for tourism.

    Bellwood – CBC are now waiting for amended plans to be submitted by the applicant for one of the applications, which is totally unacceptable as far as we are all concerned, so with our agreement Kevin and Andrew will pursue complaints to CBC and to the Ombudsman if necessary.

    Terry:  A certain planning application at St Ives Farm was discussed and will be brought before CBC Planning Committee as we have requested.

    Police Report – two thefts took place in Great Wigborough, one in Salcott and a fraud regarding online transactions in Peldon.  A speed check has been carried out in Church Road, Peldon after a complaint about speeding causing an accident. The highest speed recorded was 37mph and average speed was 27 – 28.

    Declarations of Interest: None

    Items for Discussion

    1. The Way We Work – email protocol and our planning application response procedure were given to the new parish councillors as will our Standing Orders and Code of Conduct.
    2. Filling vacancies for Salcott and Virley was discussed and leaflets will be delivered to all houses to enquire as to any interest.  If not it may be that we look into Winstred Hundred becoming a non-warded parish, but that is a big decision that would need careful consideration.
    3. Playgrounds annual inspection reports have been received. Retrospective approval was agreed for purchase of bark that completed the refurbishment of Moss Hay and other works for the Mayor’s visit at the Peldon Festival.  Salcott also had some bark but more is needed and will be bought.
    4. Road and speeding signage in School Lane, Great Wigborough and Church Road, Peldon will be considered for adequacy by ECC Highways Dept. after correspondence received.
    5. Website – Jinny proposed, Nicky seconded and all agreed to accept the setting up cost of our website plus support and development up to the end of the year, £300 agreed initially and £200 for the extra work.
    6. Dog poo on Moss Hay is very annoying and inconsiderate for all. CBC Dog Warden will be contacted for signs spelling out the dangers to children of this unsociable behaviour. Quad bikes on Pete Tye Common have been reported to the Police a couple of times and hopefully the culprits will eventually be caught in the act.  This area is for dog walkers, children playing and horse riders and therefore totally unsuitable for bikes roaring around as is Moss Hay and Peldon Common.
    7. Bellwood – as above, Kevin and Andrew will express our views most strongly about the latest events on this matter.
    8. Cutting of the roadside hedge at the old garage site at Peldon was agreed that immediate action was required.  The front and side hedges at Salcott meadow and the growth at the Kings Head corner will also be dealt with soon.
    9. Edward Gittins & Associates has submitted sites again for public consultation to be considered in the CBC – LDF which were not originally supported by CBC.  The process allows them to do this but sustainability appraisal work must be carried out.  The parish council will explain to everyone in full the details and later make a response.
    10. Theatre tickets to be donated by the Water Board will be allocated  by means of a draw placing names of suitably worthy people in a hat.
    11. Rolling Actions List updated.

    Planning:

    100915 Proposal: Variation of condition 2 attached to approval 072151 (use for the overhaul, repair, sale and maintenance of contractors plant etc) to permit the use for the sale of packaging tape, bubble wrap, shrink wrap and stock boxes and manufacture of bespoke cardboard boxes at St Ives Farm, Peldon

    100940 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, Building 2, St Ives Farm, Peldon

    100941 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Popper and Carter at Building 4, St Ives Farm, Peldon

    101012 & 101013 Proposal: New planning permission to replace exant permission F/COL/07/0328 & LB/COL/07/0329 for demolition of existing lean-to conservatory and replacement with a permanent single storey extension to the existing sitting room at Haxells Farm, Peldon Road, Abberton

    Notice of Planning Decisions:

    100503 Proposal: For erection of a one bay timber framed car port with small log store/shelter to rear of the construction. Timber frame to be open on two sides with one number weatherboard to the side and back delineating the log store. Existing dilapidated post-war garage to be demolished and removed from site before new car port can be constructed at Cobb Cottage, The Street, Salcott  –  Permission Granted

    Finance:

    101546  David J Kingaby  –  website                                                                              £500.00

    101547  R S Pullen  –  clerk’s fee for June                                                                      £353.53

    101548  Hill Farm Landscapes Ltd.  –  Moss Hay footpath and associated ditch                   £1762.50

    101549  R S Pullen  –  padlock and extra keys                                                                  £29.69

    101550  CPA Horticulture Ltd.  –  play bark                                                                    £718.04

    101551  Anglia Inspection Services  –  playgrounds annual inspection                                 £155.00

    101552  B J Gooding  –  work to Moss Hay playground                                                     £880.69

    101553  T Simmons  –  2 x grass cuts, play insp, bark spreading, life rings & boxes               £323.50

    101554  T Hedger  –  cutting of roadside hedge at Peldon old garage site                          £35.00

    Received from CBC grant payment for Lappset playground refurbishment works               £3895.00

    The next meeting will be at Salcott Village Hall on Tuesday 13th July 2010 at 7.30pm

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    PC Minutes 11th May 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th May 2010.

    Present: Frances Fergus, Jane Banks, Jinny Gale, Phil Gladwin, Lynne Simmons, Sam Knill Jones, Nicky Ellis, Kevin Bentley and 5 members of the public

    Apologies for absence: Robert Davidson, Andrew Ellis

    Minutes of the last meeting were agreed and signed by the chairman

    Police Report: A report on crime and speeding figures was read out.  Unfortunately, an extremely unhelpful person put out a notice warning drivers about a speed check that was being carried out in Peldon.  We would be interested to know who did this.

    Borough Councillors: Repair work to the many pot holes is still in progress.

    The flooding issues at Salcott are receiving attention, the meeting with relevant bodies is to be arranged and hopefully a map of ownership of ditches and culverts will be produced.

    Planning applications for Bellwood are still being dealt with and we are constantly monitoring this site and further developments within the planning and enforcement process.

    The Abberton Reservoir fund for local projects is explained on their website www.eswater.co.uk and we will be submitting the cost of our website and possibly other projects.  The huge heaps of concrete that have caused some complaints are only temporary.

    Replacement missing road signage will be chased up.

    Public-Have Your Say: The dangers of Salcott crossroads were expressed again. We have asked many times for some kind of traffic calming/signage for this spot but it has always been turned down.

    Declarations of Interest: Phil for item 4.

    The Annual Parish Assembly and the Parish Council AGM are postponed until our meeting on 8th June due to the Peldon parish election taking place on 27th May.

    1. Finance report – finances for the year were explained and had been internally audited by Steve Copeland.  Phil proposed, Jane seconded and all agreed to accept this financial report as a true and accurate account of our finances for the last financial year.  We are, as always, very grateful to Steve for carrying out this task for us and at no cost to the parish council.
    2. Parish councillors and election – as we are to have an election at Peldon, with 6 people standing for 4 places, to take place on Thursday 27th May 2010, our parish council will be all new 4 days after that election.  Therefore we will have our AGM and sign in new councillors at our June meeting. 
    3. Moss Hay footpath refurbishment is almost completed plus the digging out of the ditch along side it.  By all account a very good job has been done for us.  The drainage pipe will be done at a later date so as not to mess up the ground now.
    4. Quotations for Moss Hay basket ball pad were considered, Nicky proposed, Jane seconded and all agreed to use the same contractor for this job as the footpath.  We obtained £2,000 from this year’s grant scheme for this and have just discovered that we can use surplus money from last year’s grant scheme to make up the difference so it will all be paid for with grant money.
    5. Request for raised pavements at bus stops in Peldon will be looked into with ECC.
    6. Request for crossing/signage for children going to Moss Hay will also be looked into with ECC Highways.
    7. Life belt to be situated on the bridge at Mill Lane, Virley was requested – Lynne proposed, Phil seconded and all agreed for us to have this additional life belt.  Terry was asked to do this and fit plastic ropes to the belts we already have in place.
    8. Telephone Boxes – the process of adoption is going through, Salcott box for us and two people have shown an interest in buying the Wigborough box from us.
    9. Playgrounds – have had their annual inspection.  Barry has done a magnificent job of repairs and painting work at Peldon.  New bark will follow.
    10. St Ives Road/ Butchers View footpath – a post was erected by us to prevent use of large equipment along this path which has since been removed as soon as we discovered that it was privately owned. Terry was thanked for his quick response to both requests firstly to fit and then remove the post.
    11. Water Awareness Session held on 27th April was not as well attended as we had hoped but those who did attend found it interesting and informative and we sent our thanks to CBC Emergency Planning Officers who took the trouble to arrange this.
    12. Annual Report – due to the parish council election our report will be in July’s addition of the magazine.  Distribution and our sponsorship on the cover are to be clarified.
    13. Website – is being constantly altered and tweaked for best results
    14. Rolling Actions and Reminders List – several items were crossed off as completed. Additions to be made from this meeting.
    15. Request for better 30mph signage along Church Road, Peldon was made which we will forward to ECC Highways.

    Planning:

    091245 Proposal: Conservation woodland and meadow with support facilities (AMENDED PLANS) at Bellwood, Colchester Road, Great Wigborough

    100864 Proposal: Demolish existing garages. Build single storey Granny Annex at The Bungalow, Colchester Road, Virley

    Notice of Planning Decisions:

    100161 Proposal: Removal of condition 2 of planning application 072151 at HOS Plant Ltd. St Ives Road, Peldon  –  Permission Granted

    100427 Proposal: Demolition of existing single garage and extension to chalet bungalow to provide extra bedroom and living space 1 ½ storey extension at Rowans, Church Road, Peldon  –  Permission Granted

    100458 Proposal: Two storey side and rear extension at Leeward, Church Road, Peldon  –  Permission Granted

    Finances:

    101540  Peldon PCC  –  churchyard upkeep                                                            £200.00

    101541  Great & Little Wigborough PCC  –  churchyards upkeep                                £400.00

    101542  Salcott PCC  –  churchyard upkeep                                                            £200.00

    101543  R S Pullen  –  clerks fee for May                                                                £353.53

    101544  Peldon Village Hall  –  hire                                                                          £80.00

    101545  T Simmons  –  play area insp. and fitting and removal of post                        £140.12

    The next meeting will be the Parish Assembly and Parish Council AGM and will be held at Peldon on Tuesday 8th June 2010 at 7.30pm.

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    PC Minutes 13th April 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council  held at Peldon Village Hall at 7.30pm on Tuesday 13th April 2010.

    Present: Frances Fergus, Jane Banks, Lynne Simmons, Jinny Gale, Phil Gladwin, Sam Knill Jones, Robert Davidson, Kevin Bradshaw, Kevin Bentley, Terry Sutton, Police Officer Mel Wilson and 3 members of the public

    Apologies for absence: Nicky Ellis, Andrew Ellis

    Minutes of the last meeting: were agreed and signed by the chairman with the correction to ‘brown field sites’ at the end of County Councillor’s section.

    Borough Councillors: The meeting to be arranged with ECC Highways, Anglian Water Authority, Borough and Parish Councillors on the matter of Salcott flooding will probably be in July. With regard to ditches and drains etc. who owns what or and is responsible for needs to be clarified.

    Temporary pothole repairs are starting to fall out but permanent ones are gradually being done.

    Certain areas such as the top end of School Lane need serious attention.

    The reservoir expansion is keeping pretty much to plan with a couple of minor hiccups that have been addressed, a footpath in Layer was blocked and works vehicles had driven through Birch, contrary to the Traffic Management Plan.

    The latest appeal of the refusal of a planning application for Bellwood is to be heard in the near future.

    Two missing road signs near Salcott crossroads will be dealt with.

    Terry Sutton, the new Conservative candidate for Pyefleet was introduced to us as Robert Davidson is standing down.

    Police Report: 3 crime incidents took place, Farm Watch is in operation and speed checks are taking place in various locations.  More training with use of a speed gun will be taking place.  Police numbers for reporting crimes or suspicious behaviour 999 for emergencies only, 0300 333 4444 or local police mobile 07966 197404.

    The accident that took place in Church Road, Peldon where a car drove into a house and a parked vehicle opposite which may have contributed to this occurrence is being dealt with. The incident of an unsavoury character in a tractor is also being dealt with.

    Public – Have Your Say: Butchers View footpath has been driven along, possibly by a 4×4, has made a mess. A lockable post will be fitted at the St Ives Road end to prevent this from happening again.  Great Wigborough Church sign has fallen down and will be mended.

    Declarations of Interest: Jinny and Phil with item 12.

    1. Parish Council Elections – there will be an election for Peldon as more people applied than there are places, Virley will be advertised again as there are no candidates, Salcott and the Wigboroughs have one each which is acceptable.  We are unhappy that the parish council elections will be held 3 weeks after the general and borough elections from a cost and people turning out to vote point of view, but it is government policy.  Jinny thanked Robert, Sam and Kevin who are standing down and expressed our gratitude for their efforts and knowledge, in Robert’s case, for many years.  They will be missed by us all.
      CBC is considering having Whole Council Elections starting next year which would bring in line all parish and borough elections together that will be carried out every 4 years.  We are all in agreement with this.
    2. CALC – report from meeting to be circulated amongst us.
    3. Abberton Reservoir and Essex Wildlife Trust – nothing further to add.
    4. Town and Parish Grant Scheme – we received £2000 towards a new basket ball pad at Peldon.  Quotes and further funding will be sort and discussed at the next meeting.
    5. BTCV – works at Moss Hay has been completed and most of the rubbish taken away.
    6. Playgrounds – outstanding repairs and maintenance at Peldon will be carried out shortly, the annual inspection will follow. Drainage from the play area to the ditch next to the footpath was suggested and this will be investigated.  The Salcott equipment needs painting, the cost of which will be presented in due course.
    7. Peldon Festival – it is hoped that the playground will be looking smart and the footpath improvements completed, and also that Peldon parish councillors will be in attendance.
    8. Flooding – forthcoming meeting mentioned earlier. Water Awareness Session to be advertised which will be on Tuesday 27th April 2010 at 7.30pm in Salcott Village Hall
    9. Life belt for Salcott creek – an additional one has been bought, Phil proposed, Jinny seconded and all agreed to accept Terry’s price for erecting this which will be done soon.
    10. Salcott bus shelter – ways to improve it for use in bad weather was discussed and a design and costing will be presented which will then have to be agreed by ECC Highways Dept.
    11. Adoption of Salcott & Wigborough telephone boxes is being carried out with a view to sell the Wigborough box after, which will be advertised for anyone interested.
    12. Wigborough Village Hall – a meeting is to be arranged to suit all those interested in this matter.
    13. Strategic Land Acquisition in Peldon – the land in question, that’s known as the ‘triangle’, is not for sale and the parish council does not have money for this kind of project but after consulting our VDS questionnaire replies it may be that we seek help from CBC to acquire some sort of protection order for this land to preserve its natural status.
    14. Theatre Tickets donated by the Water Board for the Mercury Theatre may be used as prizes for filling in our forthcoming Affordable Housing questionnaire.
    15. CBC – Colchester’s Annual Spring Clean 19 April-2 May 2010 – Peldon and Salcott have volunteers for litter picking for which we are very grateful.  Other areas, such as near the Old Kings Head, need attention and anybody volunteering would be given the appropriate equipment include visibility jacket.
    16. Annual Report and distribution to be discussed with Bill.  Due to the postponed parish council elections this will be a month later than last year.
    17. Website is up and running with improvements and additions constantly being made.
    18. Rolling Actions and Reminders List – updated.

    Planning:

    100427 Proposal: Demolition of existing single storey garage and extension to chalet bungalow to provide extra bedroom and living space 1 ½ storey extension at Rowans, Peldon

    100458 Proposal: Two storey side and rear extension at Leeward, Church Road, Peldon

    100503 Proposal: For the erection of a one bay timber framed car port with small log store/shelter to rear of the construction. Timber frame to be open on two sides with one number weatherboard to the side and back delineating the log store. Existing dilapidated post-war garage to be demolished and removed from the site before car port can be constructed at Cobb Cottage, The Street, Salcott

    100639 Proposal: Convert loft of detached bungalow by replacing existing trusses in order to create two bedrooms with sanitary accommodation. Addition of front porch, re-position garage doors at Longacre, School Lane, Great Wigborough

    Planning Decisions:

    091446 Proposal: Repairs and improvements at Moor Farm, Colchester Road, Peldon  –  Consent Granted

    100161 Proposal: Removal of condition 2 of planning permission 072151 at HOS Plant Ltd. St Ives Road, Peldon will be considered by CBC Planning Committee in the Town Hall at 6pm on 15th April 2010.

    Finances:

    101533 R S Pullen  –  clerk’s fees for April                                                           £353.53

    101534 R S Pullen  –  office use (heat, light, etc.)                                               £250.00

    101535 R S Pullen  –  clerk’s expenses (paper, ink, postage, etc.)                          £194.33

    101536 EALC  –  annual subs (including NALC)                                                     £267.21

    101537 B T Payphones  –  adoption of Salcott and Wigborough boxes                       £2.00

    101538 BTCV  –  clearance work at Moss Hay                                                      £411.25

    101539 T Simmons  –  2 x cuts of Salcott meadow and 1 play area insp.                 £110.00

    The next meeting will be held at Salcott Village Hall on Tuesday 11th May 2010 7.30pm

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    PC Minutes 9th March 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 9th March 2010.

    Present: Sam Knill Jones, Kevin Bradshaw, Lynne Simmons, Phil Gladwin, Jinny Gale, Nicky Ellis, Jane Banks, Frances Fergus, Andrew Ellis, John Jowers and 12 members of the public

    Apologies for absence: Kevin Bentley, Robert Davidson

    Minutes of the last meeting: with the alterations of (Borough Councillors’ section) Helping Businesses Scheme should be Banking on Essex and ‘12 post offices have been reopened’ should be 10 and ‘it is hoped to reach 36’ should be 30, were agreed and signed by the chairman

    Borough Councillors: Potholes are being attended to but this will take time as there are so many that need attention.

    Flooding is a major issue, especially after the heavy rainfall we had a week or so ago. Mill Lane in Virley was completely cut off until the water subsided.  A sit down meeting is to be arranged with Borough Councillors, Parish Councillors, ECC Highways Department and hopefully the Portfolio Holder for Highways and Transportation to talk in depth of all the problems associated with flooding at Salcott in several areas. Properly qualified people are needed to decide on what action needs to be taken as small fixes here and there can just direct the problem to another area.  It is hoped that solutions can not only be agreed upon but implemented in the foreseeable future. In the mean time signage would seem appropriate at the Salcott crossroads when the water is of any significant depth. This will be looked into.

    Earth moving equipment will be coming to the reservoir site in the near future.

    County Councillor: The water table is high and the ground cannot absorb all the rain that we are getting now. Ditches need to be maintained and the practice of concreting over ditches and paving front gardens is being discouraged.

    In future Highways Engineers are to be members of the Planning Committee and so will be there helping make the decisions rather than being consulted as outside experts.

    Pubs are closing at an alarming rate and with the closure of post offices, shops etc. the rural communities are struggling.

    Rural broadband trials are taking place to increase decent coverage.

    Essex has the lowest council tax increase keeping it below inflation rate of pensions.

    More houses are needed and brown field sites will run out in this area.

    Public – Have Your Say: Concerns about the flooding in Salcott was expressed by many.  Suggestions were made about ways to improve matters which will be taken on board when the meeting organised by the Borough Councillors takes place. It was explained that the Environmental Agency has been consulted and met by the parish council without a solution being made.  The parish council has also met, many times, with CBC and ECC officers to try and resolve this ongoing problem.  Certain measures have been carried out to date but obviously not sufficient and hopefully the forthcoming meeting will go much further to a conclusion if, in fact, one is possible.

    The Salcott crossroads bus shelter is not adequate for protection in any kind of bad weather. ECC Highways had a great deal to do with the site and style of the bus shelter  but we will look into this to see if anything can be done about it.

    Declarations of Interest: Phil and Jinny with regard to items 7 & 8.

    Items for Discussion

    1. CALC meeting on March 15th will be attended, but nobody felt able to give more time to nominate themselves for the Grant Decisions and Standards Board panels.
    2. Parish Council elections – new people are encouraged to apply as new blood is always a good idea. If our parish council places are contested and an election is needed it will be later on in May if the general election is definitely on May 6th.
    3. Flooding discussed earlier.  Also we have organised a Water Awareness Session on 27th April at 7.30pm to be held in Salcott Village Hall. This will be held by CBC Emergency Planning Officer and it is to explain ways in which all property owners can help themselves in dealing with floods etc. Everyone is encouraged and welcome to attend.
    4. Peldon Festival – the Mayor will be attending to open the festival and it is hoped that our revamped play area on Moss Hay can also be opened that day subject to certain works having been carried out in time.  The footpath work and removal of metal rubbish will be followed up.
    5. BTCV work on Moss Hay – 28th and 31st March. Gate and village hall will be opened for this work.
    6. Playgrounds – new parts have been fitted at Moss Hay playground.  More work is needed which is being dealt with.
    7. Salcott phone box – Lynne proposed, Frances seconded and a majority agreed for us to adopt Salcott telephone box situated at the end of Mill Lane.  Adoption of the Great Wigborough box was discussed further having received an inquiry for buying it from us if we decide to adopt it. Suggestions were that any profit made could possibly be included in Wigborough Village Hall funds.
    8. Wigborough Village Hall – a meeting will take place to talk about a way forward with this project as most of the people who had expressed an interest have replied to the letter explaining matters further.
    9. Village Design Statement – smaller groups are assembling different sections of this increasing complicated project.  Initially we were told that this can take two or three years to complete which we can understand why now.
    10. Youths on bikes around Peldon on the pavement and Moss Hay was reported to us as a nuisance which we then reported to the Police, who for such instances, can be reached on 07966 197265. Also we have a number for the Anti-Social Behaviour (ASB) hotline 01206 505860.
    11. Affordable Housing – a questionnaire and letter will be delivered to everyone in our villages but not for a couple of months as the RCCE Housing Enabler is busy for the time being.
    12. Communications Committee – met for an IT presentation from which those attended learnt a great deal. Our website is up and running www.winstred100.org but it is very early days yet, some things need correcting and others added but with enormous thanks to Jinny for liaising with our website designer we have made a good start. Local groups may wish to add events, etc. so please do contact us if this is the case.  Next month we will discuss how to go about our Annual Report for this last year.

    Planning:

    091446 Proposal: Repairs and improvements at Moor Farm, Colchester Road, Peldon

    100161 Proposal: Removal of condition 2 of planning permission 072151 at HOS Plant Ltd. St Ives Farm, Peldon

    Notice of Planning Decisions:

    100059 Proposal: Removal of existing flat roof to garage, increase in eaves height and replacement with new pitched roof to match adjacent at Marshlands, The Street, Salcott  –  Permission Granted

    091655 Proposal: Single storey oak framed orangery extension and replacement of existing windows to north elevation at New Hall Farm, Copt Hall Lane, Little Wigborough,  –  Permission Refused.

    091659 as above for listed building application  –  Consent Refused

    Certificate of Lawful Use or Development for existing use of agricultural land as domestic garden and amenity area for the benefit of domestic dwelling at Greenways, Abbots Wick Lane, Great Wigborough

    Appeal:

    090342 Against refusal of planning permission for proposal of application for temporary use of mobile home as monitoring accommodation for free range chicken unit, siting 3 mobile chicken house, erection of tractor shelter, brood and feed shed at Bellwood, Colchester Road Great Wigborough  DTLR Appeal Ref: A1530/A/10/2120721

    Finance:

    101528 RCCE – Community Led Planning Support for our VDS                                        £115.00

    101529 Lappset – leg and metal foot for play equipment                                               £118.68

    101530 R S Pullen – clerk’s fee for March                                                                     £353.53

    101531 T Simmons – play area inspection for Salcott                                                       £30.00

    101532 David Allen – IT training and presentation                                                          £60.00

    The next meeting will be held at Peldon Village Hall on Tues April 13th 2010 at 7.30pm.

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    PC Minutes 9th February 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 9th February 2010.

    Present: Frances Fergus, Jane Banks, Nicky Ellis, Robert Davidson, Jinny Gale, Phil Gladwin, Lynne Simmons, Kevin Bradshaw, Sam Knill Jones, Kevin Bentley and 3 public

    Apologies for absence: Andrew Ellis

    Minutes of the last meeting were agreed and signed by the chairman

    Borough Councillors: Peter Martin is the new leader of the County Council. The forthcoming budget has been decided and our council tax is to rise by 1.9% which works out to 38p a week per household.

    Bad pot holes have been attended to quickly after being reported, less urgent ones are placed on a list and will be dealt with in due course.  Owing to the bad weather there are many.

    There is a new pilot scheme in this area beginning in April offering 5 to 19 year olds half price bus fares.

    Helping Businesses Scheme is working well with lending money to help with cash flow for small businesses.

    Apprenticeship Scheme is also working well to help train young people in certain skills getting them ready for work.

    So far 12 post offices have been reopened and this figure is hoped to reach 36 in 3 years time.

    More trees are to be taken down along Layer Road with the reservoir expansion scheme.

    Certain planning matters will be chased up and looked into.

    Public-Have Your Say: None

    Declarations of Interest: None

    Police Report: To assist us with our campaign on speeding through our villages the Police will be using speed guns in the near future.

    1. Affordable Housing – Phil proposed, Nicky seconded and all agreed to go ahead with a needs assessment survey/questionnaire working with the Rural Community Council of Essex who will analyse the survey and establish the need for each of our villages individually.  The covering letter will be jointly from RCCE and the parish council.
    2. VDS questionnaire summary is being separated into the different villages and all comments included.  The VDS will also include a brief history of each village which certain residents from each village are working on for us now.
    3. Salcott red phone boxes – costs have been found and more are needed such as insurance.  A survey will be carried out in Salcott and Virley to ask if people want to keep the phone box as the actual telephone will be removed. Suggestions for use if adopted by the parish council will also be asked.
    4. Wigborough Village Hall – a letter will be sent out to all those that showed an interest, in the required time, in being involved in the future of the village hall.
    5. Emergency Planning Meeting – water awareness was the main topic which covered matters such as areas prone to flooding, excess of water anywhere and available DIY gear for householders in dealing with the problem.  It was decided that it would be a good idea for CBC Emergency Planning Officer, Paul Walker to give a presentation in Salcott Village Hall that will be advertised well beforehand.
    6. Play areas – Peldon equipment repairs have been carried out and a new see-saw installed.  The playground is open for use but the bark is churned up and muddy from the work being carried out and this will be addressed when the ground has dried out.
    7. Basket ball pad quotations have been obtained.  It will be fairly expensive for a good job, therefore we will wait to hear if we are successful with a grant application before making any decisions.
    8. Rolling Actions and Reminders List – updated.
      BTCV are coming on 28th and 31st March to carry out the clearance work on Moss Hay.  Everybody is welcome to join in and should contact the clerk with names to ensure enough tools and refreshments are brought along by BTCV.
      Elections for our Parish Council are in May this year and if anybody is interested in becoming a Parish Councillor they should look for details on the notice boards at the end of March.

    Planning:

    100059 Proposal: Removal of existing flat roof to garage, increase in eaves height and replacement with new pitched roof to match adjacent at Marshlands, The Street, Salcott

    100063 Proposal: Agricultural building to house livestock pens and feed hay-straw winter storage occasional livestock use at Beckton House Farm, Barnhall Road, Salcott

    Notice of Planning Decisions:-

    091543 Proposal: Two storey side extension at Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Refused

    Finance:

    101524  R S Pullen  –  clerk’s fee for February                                                               £353.53

    101525  Lappset  –  Peldon play equipment repairs and new see-saw                             £4410.96

    101526  Salcott Village Hall  –  hire                                                                              £150.00

    101527  T Simmons  –  play area inspection                                                                   £30.00

    The next meeting will be held at Salcott Village Hall on Tues 9th March 2010 at 7.30pm.

    Our Parish Councillors are up for election this year and anyone interested in becoming a Parish Councillor should look for details on the notice boards at the end of March.

    BTCV is carrying out clearance work on Moss Hay on 28th and 31st March and anyone can join in. To ensure there are enough tools and refreshments please phone the clerk with names.

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    PC Minutes 12th January 2010

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th January 2010.

    Present: Kevin Bradshaw, Lynne Simmons, Robert Davidson, Phil Gladwin, Jinny Gale, Nicky Ellis, Jane Banks, Frances Fergus, Kevin Bentley, Moira Groborz, Rural Housing Enabler and 6 members of the public

    Apologies for absence: Sam Knill Jones

    Minutes of the last meeting were agreed and signed by the chairman

    Borough Councillors: Some salt bins had not been filled up when they should have but this was soon rectified.  Gritting has been carried out efficiently (missing one day) and the majority of the main roads in Essex have been kept open. Barnhall Road continues to be omitted from the gritting list which will be pursued yet again. For safety reasons for the bin men the waste collection in parts of our area was missed once.

    We now have a Roving Street Warden to address matters such as graffiti, fly tipping etc. but he does cover a very wide area.

    The proposed new nuclear power station at Bradwell should be given careful consideration by us all.

    Abberton Reservoir traffic plan seems to be taking shape with liaison meetings with the site project manager.  There will be a complaints helpline for when work begins.

    Public-Have Your Say: None

    Declarations of Interest: None

    Items for Discussion

    1. Affordable Housing Enabler, Moira Groborz answered in-depth questions from the parish council which gave a better understanding of the detail of the process and leaving us with a sample questionnaire to study and consider for a more informed decision at the next meeting.
    2. VDS questionnaire summary is proving more complicated than first thought but will be completed in the near future.
    3. Red phone boxes – Phil proposed, Nicky seconded and all agreed not to adopt the Great Wigborough phone box.  Lynne made a proposal to keep the Salcott box and so will find out more about the electrical or disconnection and maintenance costs for an informed decision at the next meeting.
    4. Wigborough Village Hall – 9 people have expressed an interested in being either a Trustee or Committee Member and will be written to suggesting that all are involved which may mean changing the conditions slightly.
    5. Courier and parish magazine – we had been approached suggesting we put our draft minutes in the Courier at no cost, which is delivered to nearly all Peldon and the Wigboroughs now, instead of in our Parish magazine. But we decided against this wishing to keep supporting our local publication. A summary of the draft minutes may be printed in the Courier as well. We will also keep adding pieces of interest or information in the Parish Magazines when the occasions arise. Salcott remains the same, with our draft minutes entered in the Tollesbury magazine which Salcott residents receive.
    6. CALC have requested a seat on the Planning Sub-Committee but there is no such body. The Planning Committee membership has nothing to do with geography, ie where they live, but are thoroughly trained to know the planning laws and procedures.
    7. Planning Training was attended by councillors who had missed it previously.  It is a very long, interesting and fact filled session. The enforcement section will come at a later date.
    8. Play areas – Peldon repairs are being carried out at present subject to the weather, the fence posts at Salcott are to be replaced in the near future. Quotes for repairing the basket ball pad at Peldon are being acquired.
    9. Budget and Precept for 2010/11 was discussed in detail, Phil proposed, Robert seconded and all agreed to leave our precept/grant for the forthcoming year the same as last year.  CBC’s contribution also remaining the same.
    10. Request for another salt box in Salcott at the far end of The Street was put forward by residents. Lynne proposed, Kevin seconded and all agreed for a request to be made to CBC suggesting that emergency vehicles use this turning area and so a salt box is necessary but failing that the parish council would pay for the box.
    11. Salcott Village sign – is in need of repainting and the post oiled. Lynne proposed, Kevin seconded and all agreed for this to be carried out.
    12. Bradwell – EDF proposed new nuclear power station – there will be a formal consultation period in the summer 2010 after findings for GDA (Generic Design Assessment).
    13. Rolling Actions and Reminders List will be updated for the next meeting.

    Planning:

    091543 Proposal: Two storey side extension at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

    091655 Proposal: Single storey oak framed orangery extension and replacement of existing windows to north elevation at New Hall Farm, Copt Hall Lane, Little Wigborough

    100008 Proposal: Certificate of Lawfulness for existing use of agricultural land as domestic garden and amenity area for the benefit of domestic dwelling at Greenways, Abbots Wick Lane, Great Wigborough

    Finance:

    101520  St Mary the Virgin, Peldon  –  parish magazine entry                                       £150.00

    101521  R S Pullen  –  clerk’s fee for January                                                             £353.53

    101522  Peldon Village Hall  –  hire of hall                                                                  £160.00

    101523  T Simmons  –  play area inspection                                                                £30.00

    Please note the Police can be contacted for non emergency situations on 07966 197265

    The next meeting will be held at Peldon Village Hall on Tuesday 9th Feb 2010 at 7.30pm.

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