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agenda

PC Agenda 12th April 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 12th April 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting – to be confirmed as a true record of the meeting including the correction that Beverley McClean’s presentation took place before the meeting was declared open. Continue reading

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PC Agenda 9th February 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 9th February 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting – to be confirmed as a true record of the meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Any work completed or ongoing that needs discussing including Salcott playground fencing quotes received and forthcoming for installation
  • Decision required: Is there anything that needs immediate attention?
  • Decision required: Installation of Salcott fencing/ using any available funding.

2   Peldon Parish Councillor Vacancy

  • Discuss how, where and for how long we should advertise the vacancy

3   Vehicle Racing along new stretch of Reservoir Road

  • Discuss what we can do about this if anything
  • Decision required: Who could/should we contact on the matter?

4   Standing Orders, Media Policy, Transparency Code

  • Discuss any documents we have prepared and ready
  • Decision required: To agree and adopt where appropriate
  • Decision required: To agree to Transparency Fund application

5   Wigborough Zeppelin Event Saturday 24th September 2016

  • To note  the programme and how it will affect the local area

6   Courses Reports

  • To receive reports from Planning Training and Transparency Code
  • To approve Transparency Fund application form

7   Actions and Reminders List – update including website information

Correspondence:

  • CBC – Local Plan update

Planning Applications:

152293 Proposal: Single storey side extension at Elm Tree Cottage, Church Road, Peldon

Finances:

101866 Webhosting UK COM Ltd. £38.97
101867 Peldon Village Hall – hire incl for Community Group £185.00
101868 EALC – Course/briefing £15.00
101869 Information Commissioner – Data Protection £35.00
101870 T Simmons – playground insp £30.00
101871 R S Pullen – Clerk’s February salary £375.65
101872 Salcott Village Hall – hire £120.00

The next meeting will be on Tues 8th March 2016 at 7.30pm at Salcott Village Hall

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PC Agenda 12th January 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 12th January 2016.

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

 1    Precept/Grant 2016/2017

  • To consider  last year’s finances and our requirements for the next financial year
  • Decision required: Taking into account a further reduction of grants from CBC how much do we feel is necessary to carry out the same standard of services?

2    Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Any work completed or ongoing including Community Group work on Moss Hay
  • Decision required: Is there anything that needs immediate attention?

3    Bradwell – Local Community Liaison Council (LCLC) Meetings

  • Discuss the PC’s view on this topic for our representative (Bob) to take on board when  attending future meetings

4    Emails to the PC on a variety of random subjects

  • Discuss how we should deal with them
  • Decision required: Who, what and how will take anything further?

5    Planning Comments Process – final draft

6    Neighbourhood Watch – report

7    NALC Model Code – Media Policy

  • Discuss all wording and decide if this is appropriate for us
  •  Decision required: Do we adopt this in its entirety or with some alterations?

8    Actions and Reminders List – update including website information

Correspondence:

  • Environment Agency – Latest proposals for Virley Brook
  • ECC Highways – List of highways maintenance works on local roads
  • Natural England – Improvements to public access along Essex coast
  • EALC – New Audit Scheme – some clarification still to come

Planning Applications:

152799 Proposal: Erection of detached one and a half storey 4 bedroom dwelling with single storey utility room and garage, landscaping and access at Salcot Cottages, The Street, Salcott

Planning Decisions:

152363 Proposal: Insertion of windows and doors into existing garage structure, with alterations and ground floor extension to provide ancillary accommodation for dependent relatives – resubmission of application no. 15111 at Bucklands, Copt Hall Lane, Little Wigborough – Refused
152318 Proposal: Vehicle access to and from highway at The Bungalow, Mersea Road, Peldon – Approve conditional

Finances:

101863 R S Pullen – Clerk’s January salary £375.65
101864 David J Kingaby – website management £444.96
101865 David J Kingaby – urgent migration £270.90

The next meeting will be on Tues 9th February 2016 at 7.30pm at Peldon Village Hall

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PC Agenda 8th December 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th December 2015

Apologies for absence: Bob Holmes, Nicky Ellis, John Walker, Robert Davidson,

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Neighbourhood Watch

  • To note any interest in setting up a scheme in any of our villages following the request for coordinators?
  • Decision required: Should we take this any further at this time and if so how?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Any work completed or ongoing including Community Group work on Moss Hay
  • Decision required: Is there anything that needs immediate attention?

3.   Salcott Flooding

  • To note any recent correspondence on the matter
  • To note our letter sent to all authoritative personnel at CBC expressing our concerns and requests to be considered in the new CBC Local Plan
  • Decision required: What further action can the PC take at this time?

4.   Total Transport Project/FutureGov

  • Improving transport availability and communication
  • Decision required: Should we engage with them and possibly invite someone to a meeting to discuss our residents travel needs? 

5.   Bus Timetable Changes/Transportation Meeting Representative

  • Discuss lack of notification and changes to Peldon bus service
  • Note our current representative for attendance to meetings
  • Decision required: What action should we take other than attend meetings?

6.   Transparency Code for Smaller Authorities

  • Discuss the new legislation requirements and how we will address them
  •  Decision required: Agree on what is appropriate for us in order to comply fully.

7.   Actions and Reminders List – update

Correspondence:

  • Bradwell Local Community Liaison Council (LCLC) Meetings- Bob will be our representative and attend meetings next year enabling the PC to keep abreast of the situation and our residents informed.

Planning Decisions:

152170 Proposal: Living room and bedroom extension at Fourways Farm, Barnhall Road, Salcott
Refused
152121 Proposal: Outline application for a proposed 3 bedroom dwelling at site adjacent Peartree Cottage, Rose Lane, Salcott – Approve conditional

Finances:

101855 Business Services at CAS Ltd. – Insurance £1,102.31
101856 R S Pullen – December salary £375.65
101857 Society of Local Council Clerks – annual subs £69.87

The next meeting will be on Tues 12th January 2016 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 10th November 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 10th November 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

  1. Neighbourhood Watch
  • Has there been any further interest in setting up a scheme in any of our villages following the request for coordinators?
  • Decision required: Should we take this further at this time and if so how?
  1. Playgrounds and Playing Fields
  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including footpath quotes and possible funding, rubber, hedge work, etc. on Moss Hay
  • Decision required: What work needs attention now?
  1. Salcott Flooding
  • Any subsequent correspondence on the matter to date
  • Decision required: What further action can the PC take at this time?
  1. S106 Monies and Borough Councillor Fund
  • Discuss any projects/schemes for the funds
  1. Process for agreeing the Parish Council planning comments
  • Discuss our previous guidelines and consider whether still appropriate
  •  Decision required: Agree to how we should implement these ‘rules’.
  1. Abberton Reservoir Rights of Way
  • Parish council response to R of W Committee noted
  1. Bus Service Questionnaire
  • Decision required: To consider and agree John’s return statement
  1. Actions and Reminders List – update

Planning Applications:

152293 Proposal: Single storey side extension at Elm Tree Cottage, Church Road, Peldon
152363 Proposal: Insertion of windows and doors into existing garage structure with alterations and ground floor extension to provide ancillary accommodation for dependent relatives (resubmission of application no. 151111) at Bucklands, Copt Hall Lane, Little Wigborough

Planning Decisions:

151918 Proposal: Double garage sited in front of dwelling and rear extension orangery/garden room at Longacre, School Lane, Great Wigborough – Approve conditional

Finances:

101852 R S Pullen – November salary £375.65

The next meeting will be on Tues 8th December 2015 at 7.30pm at Salcott Village Hall

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PC Agenda 8th September 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th September 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including footpath quotes and possible funding, rubber, hedge work, etc. on Moss Hay
  • Decision required: Are we interested in A & L old equipment?

2.   Emergency Plan

  • New information to update our plan 
  • Decision required: Are we happy with this version and do we consider that everything is included?

3.   Standing Orders

  • Updated as necessary to include statutory requirements
  • Decision required: Is everyone in agreement with this final version for this moment in time?

4.   Grass cutting statement

5.   Speeding and Accidents

  • Campaign suggestion following accidents along the Peldon to Salcott road.

6.   Essex Rural Strategy Consultation Event

  • Report

7.   Finances for Year 2014/15

  • Externally audited, displayed as required on noticeboards and website
  • Suggestion of ‘Sink Fund’

8.   Abberton Reservoir Rights of Way

  • Meeting report on progress

9.   Actions and Reminders List – update

Correspondence:

  • Essex Police reply to our letter of concern
  • Salcott Saltmarsh Event 4th Oct
  • Rural Housing – Housing Company
  • CBC – Individual Electoral Registration
  • The Essex Playing Field – Summer 2015
  • Thank you from Great and Little Wigs PCC

Planning Applications:

151476

Proposal: Infill to create entrance hall and relocate bathroom at Beckton House Farm, Barnhall Road, Salcott

151503

Proposal: removal on condition 02 of planning permission COL/102275/FUL to allow the building to be used as a B1, B2 & B8 at Pantiles Farm, Peldon Road, Abberton

150877

Proposal: Restore an outbuilding to its original function as a stand-alone studio. Remove asbestos roof and replace with reclaimed clay tiled roof, with 2 Velux roof light replacing current corrugated plastic roof light and render end wall. Demolish poor quality brick, timber and blockwork extension and level floor at Cob Cottage, Salcott Street, Salcott – Withdrawn

151650

Proposal: New roof structure, cladding and works at Waterways, Mersea Road, Peldon

151607

Proposal: Gable roof to right hand projection to create a balanced shape and form to the overall dwelling at Fourways Farm, Barnhall Road, Salcott

151716

Proposal: Building for recreational games room and covered poolside seating in connection with existing dwelling and residence at Fourways Farm, Barnhall Road, Salcott

Finances:

101843

Mr B Gooding – play insp x 6

£180.00

101844

R S Pullen – Aug and Sept salary

£751.30

101845

R S Pullen – expenses (ink, phone, petrol etc.)

£232.27

The next meeting will be on Tues 13th October 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough to include attendance from Neighbourhood Watch representative and report from meeting at EA offices re Salcott flooding.

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PC Agenda 14th July 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th July 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.    Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including footpath quotes if any received, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

2.    Emergency Plan

  • New information to update our plan noted  
  • Decision required: Are we happy with this version and do we consider that everything is included? 

3.    Standing Orders

  • Updated as necessary to include statutory requirements 
  • Decision required: Is everyone in agreement with this final version for this moment in time? 

4.    Small Project Ideas

  • Discuss possible projects for applying for Borough Councillor money?

5.    Grass cutting

  • Discuss all grass cutting

6.    Operation of Speed Watch

  • Have we received any interest for training with the speed gun?

7.    Neighbourhood Watch Schemes

  • Have we received any interest in either joining or assisting in setting up a scheme?

8.    Salcott Flooding

  • Results so far with Environmental Agency
  • Decision required: Anything else we can do at this stage?

9.    Abberton Reservoir Rights of Way – update

10.   Broadband – update

11.   Actions and Reminders List – update

Planning Decisions:

150726 (and 150727 Listed Building application) Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon – Approve conditional
150927 Proposal: Two dormer windows to first floor to improve internal daylight/ventilation bedroom environment at Fourways Farm, Barnhall Road, Salcott – Approve Conditional

Finances:

101836 Peldon PCC – churchyard upkeep £200.00
101837 Salcott PCC – churchyard upkeep £200.00
101838 Great and Little Wigboroughs PCC – churchyards upkeep £400.00
101839 R S Pullen – July salary £375.65

The next meeting will be on Tues 8th September 2015 at 7.30pm at Salcott Village Hall

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PC Agenda 9th June 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 9th June 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.    Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, footpath, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

2.    Emergency Plan

  • New information to update our plan noted
  • Decision required: Are we happy with this version and do we consider that everything is included?

3.    Standing Orders

  • Updated as necessary to include statutory requirements
  • Decision required: Is everyone in agreement with this final version for this moment in time?

4.    Operation of Speed Watch

  • Decision required: Do we wish to take control of this operation and if so how would it be implemented?

5.    Neighbourhood Watch Schemes

  • Discuss local crime and any way we can help to address it
  • Decision required: Are Neighbourhood Watch Schemes the way forward and if so who would do the organization?

6.    Donations to Churches

  • Discuss the parish council donation to each Church in our villages
  • Decision required: Should we continue with the same level of donations?

7.    Abberton Reservoir Rights of Way – update

8.    Broadband – update

9.    Actions and Reminders List – update

Planning Decisions:

150625

Proposal: Removal of 3 no. existing barns/piggeries and hard standing to be replaced with a re-sited proposed feed and storage barn at The Grove, Maldon Road, Great Wigborough – Approve conditional

Finances:

101834

R S Pullen – May salary

£375.65

The next meeting will be on Tues 14th July 2015 at 7.30pm at Peldon Village Hall

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PC Agenda 12th May 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 12th May 2015 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence: Nicky Ellis

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Annual Report from Anglia Inspection Services and ensuing work required
  • Progress on work completed and any ongoing at Moss Hay
  • Decision required: Any other matters that require attention?

2.   External Audit Return

  • To note internal auditor report
  • Minute agreement on our Financial Regulations and Risk Assessment
  • Confirm and agree Accounting Statements 2014/15
  • Complete Annual Governance Statement.

3.   Abberton Reservoir Rights of Way – update

4.   Broadband – update

5.   Actions and Reminder List – updated

Planning Applications:
150665 Proposal: Replacement of existing 50 year old prefabricated hall with a new multi-use community building incorporating solar panels and air source heat pump. Modified design of permission no 110076 granted 26/08/15 Peldon Village Hall
150726 Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon
150727 Proposal: Listed building application as above
Planning Decisions:
150358 Proposal: Gable to existing roof side elevation to improve feasible loft area enlarging approved bedroom slightly at Fourways Farm, Barnhall Road, Salcott – Approve conditional
146560 Proposal: Replacement window and doors at Sampton Wick, Wigborough Road, Peldon – Approve conditional

Finances:

101829 R S Pullen – clerk’s salary for May £375.65
101830 Anglia Inspection Services Ltd – annual play areas insp. £234.00
101831 Essex Association of Local Councils – annual subs £278.31
101832 R C Laurie – internal audit £ 60.00

The next meeting will be on Tues 9th June 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 14th April 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th April 2015

Apologies for absence: Bob Holmes

Minutes of the last meeting

Zone Wardens Report – to include ditch clearance responsibilities

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Salcott Flooding

  • Update on any further correspondence and/or meetings received or taken place.

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, footpath, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

3.   Affordable Housing

  • RCCE enquiring as to whether we should carry out another  housing needs survey nearly 5 years on from the last and also Moira offering to attend a meeting
  • Decision required: Should we carry out another Housing Needs Survey?
  • Decision required: If so should we do any work to promote this in advance?
  • Decision required: Should we ask Moira to attend a future meeting?

4.   Footpaths in Peldon

  • Progress on Footpath 13 from Church Road to St Ives Road
  • Any others to be discussed

5.   Speed Watch in Peldon

  • Have we enough data now for ECC to use to assess need for survey strips?

6.   Co-opting a Peldon Councillor

  • Have we received any interest?

7.   Abberton Reservoir Rights of Way – update

8.   Broadband – update

9.   Actions and Reminders List – update

Correspondence:

1. Salcott resident phone call on various issues.

2. Local Government Boundary Commission – Electoral Review of Colchester Borough Council – Final Recommendations http://consultation.lgbce.org.uk.

Planning Applications
150358 Proposal: Gable to existing roof side elevation to improve feasibility loft area enlarging bedroom slightly at Fourways Farm, Barnhall Road, Salcott
Planning Decisions:
150112 Proposal: Demolition of existing ground floor extension. Erection of two storey rear extension and first floor side extension at 6 Peldon Crescent, Mersea Road, Peldon – Approve conditional
146271 (& 150092 Listed Building application) Proposal: Installation of 3KW solar photo voltaic system 2 rows of 6 panels located on inner west and inner east facing pitches of a M roof at Malting Cottage, Malting Road, Peldon – Approve conditional

  Finances:

101824 R S Pullen – April salary £375.65
101825 R S Pullen – office expenses- heat light, etc £250.00
101826 Peldon Village Hall – hire £80.00
101827 CALC – annual subs £35.00

The next meeting will be on Tues 12th May 2015 at 7.30pm at Salcott Village Hall which will also be the Annual Assembly Meeting

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