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agenda

PC Agenda 12th May 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 12th May 2015 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence: Nicky Ellis

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Annual Report from Anglia Inspection Services and ensuing work required
  • Progress on work completed and any ongoing at Moss Hay
  • Decision required: Any other matters that require attention?

2.   External Audit Return

  • To note internal auditor report
  • Minute agreement on our Financial Regulations and Risk Assessment
  • Confirm and agree Accounting Statements 2014/15
  • Complete Annual Governance Statement.

3.   Abberton Reservoir Rights of Way – update

4.   Broadband – update

5.   Actions and Reminder List – updated

Planning Applications:
150665 Proposal: Replacement of existing 50 year old prefabricated hall with a new multi-use community building incorporating solar panels and air source heat pump. Modified design of permission no 110076 granted 26/08/15 Peldon Village Hall
150726 Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon
150727 Proposal: Listed building application as above
Planning Decisions:
150358 Proposal: Gable to existing roof side elevation to improve feasible loft area enlarging approved bedroom slightly at Fourways Farm, Barnhall Road, Salcott – Approve conditional
146560 Proposal: Replacement window and doors at Sampton Wick, Wigborough Road, Peldon – Approve conditional

Finances:

101829R S Pullen – clerk’s salary for May£375.65
101830 Anglia Inspection Services Ltd – annual play areas insp.£234.00
101831 Essex Association of Local Councils – annual subs£278.31
101832 R C Laurie – internal audit£ 60.00

The next meeting will be on Tues 9th June 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 14th April 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th April 2015

Apologies for absence: Bob Holmes

Minutes of the last meeting

Zone Wardens Report – to include ditch clearance responsibilities

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Salcott Flooding

  • Update on any further correspondence and/or meetings received or taken place.

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, footpath, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

3.   Affordable Housing

  • RCCE enquiring as to whether we should carry out another  housing needs survey nearly 5 years on from the last and also Moira offering to attend a meeting
  • Decision required: Should we carry out another Housing Needs Survey?
  • Decision required: If so should we do any work to promote this in advance?
  • Decision required: Should we ask Moira to attend a future meeting?

4.   Footpaths in Peldon

  • Progress on Footpath 13 from Church Road to St Ives Road
  • Any others to be discussed

5.   Speed Watch in Peldon

  • Have we enough data now for ECC to use to assess need for survey strips?

6.   Co-opting a Peldon Councillor

  • Have we received any interest?

7.   Abberton Reservoir Rights of Way – update

8.   Broadband – update

9.   Actions and Reminders List – update

Correspondence:

1. Salcott resident phone call on various issues.

2. Local Government Boundary Commission – Electoral Review of Colchester Borough Council – Final Recommendations http://consultation.lgbce.org.uk.

Planning Applications
150358 Proposal: Gable to existing roof side elevation to improve feasibility loft area enlarging bedroom slightly at Fourways Farm, Barnhall Road, Salcott
Planning Decisions:
150112 Proposal: Demolition of existing ground floor extension. Erection of two storey rear extension and first floor side extension at 6 Peldon Crescent, Mersea Road, Peldon – Approve conditional
146271 (& 150092 Listed Building application) Proposal: Installation of 3KW solar photo voltaic system 2 rows of 6 panels located on inner west and inner east facing pitches of a M roof at Malting Cottage, Malting Road, Peldon – Approve conditional

  Finances:

101824 R S Pullen – April salary£375.65
101825 R S Pullen – office expenses- heat light, etc£250.00
101826 Peldon Village Hall – hire£80.00
101827 CALC – annual subs£35.00

The next meeting will be on Tues 12th May 2015 at 7.30pm at Salcott Village Hall which will also be the Annual Assembly Meeting

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PC Agenda 10th March 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 10th March 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Salcott Flooding

  • Update on any correspondence and meetings that have taken place. 
  • Decision required: Anything we can or should do to encourage results? 

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, footpath, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

3.   CALC  Meeting – report 

4.   Abberton Reservoir Rights of Way – update 

5.   Broadband – update

6.   Actions and Reminders List – update

Planning Applications
150363 Proposal: 2 storey extension to provide ground WC utility and study, first floor bedroom and en suite. Demolition of existing garage and external WC at 2 Sharlands Row, The Street, Salcott
146560 Proposal: Replacement of window and doors at Sampton Wick, Wigborough Road, Peldon
Planning Decisions:
146599 Proposal: Listed building application for demolition of unsafe storm damaged outbuilding at Kemps Farmhouse, Mersea Road, PeldonApprove conditional

 

Finances:
101821 R S Pullen – March salary£375.65
101822 R S Pullen – expenses (petrol, phone, ink, paper, etc)£174.29

The next meeting will be on Tues 14th April 2015 at 7.30pm at Peldon Village Hall

 

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PC Agenda 10th February 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 10th February 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Police Messaging, Posters and Emails

  • Discuss who and what we receive 
  • Decision required: What should we pass on and how? 

2.   Quotations

  • Decision required: Clarification on how these are dealt with?  

3.   Request for bin at Salcott crossroads

  • Discuss request and options
  • Decision required: Should we take this further?

4.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, rubber installation, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

5.   Abberton Reservoir Rights of Way – update 

6.   Broadband – update

7.   Actions and Reminders List – update

Planning Applications
150092 Proposal: Listed building application for installation of 3KW solar photo voltaic system 2 rows of 6 panels located on inner west and inner east facing pitches of an M roof at Malting Cottage, Malting, Peldon
150112 Proposal: Demolition of existing ground floor extension. Erection of two storey rear extension and first floor side extension at 6 Peldon Crescent, Mersea Road, Peldon

Correspondence:

  1. CBC Local Plan Issues and Options – consultation till 27th February 2015
Finances:
101817 R S Pullen – February salary, plus back dated sums£405.35
101818 Essex Wildlife Trust – meeting room hire£96.00
101819 Webhosting UK COM Ltd. – domain renewal£38.97

The next meeting will be on Tues 10th March 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 13th January 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 13th January 2015

Apologies for absence:

Minutes of the last meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.    Presentation from Tony King – Community Agents Essex

2.    Precept 2015/2016

  • Consider our requirements for the next financial year 
  • Decision required: In addition to grants from CBC how much do we consider to be necessary to continue providing the same quality of service?  

3.    Chairman and Vice-Chairman

  • Following Charles’ move and subsequent resignation discussion on who will take on the role of chair and who will be vice-chairman?
  • Decision required: To appoint new candidates if possible. 

4.    Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and work ongoing including signage for the new equipment, rubber installation, hedge work, etc. on Moss Hay
  • Decision required: Any other matters that require attention?

5.    Speed Reducing Options

  • Discuss what options are available and what we consider to be the most desirable and precise location for installation for maximum impact.
  • Decision required: Ask Kevin to take forward any decisions.

6.    Review of Village Design Statement and Parish Plan

  • Discuss changes to our villages and possible updating
  • Review Action Point List
  • Decision required: What changes should be made to the plan and what actions from the list can we take further?

7.    Peldon Brick Bus Shelter

  • Discuss any quotes obtained to date 
  • Decision required: To agree contractor if quotes are in. 

8.    Clerk’s Salary

  • Following new information from NALC and SLCC 2014-2016 National Salary Award that  National Joint Council and Local Government Services has reached an agreement – consider these guidelines for the clerk 
  • Decision required: Should we award the clerk as per attachment?  

9.    Abberton Reservoir Rights of Way – update 

10.   Broadband – update

11.   Actions and Reminders List – update

Planning Applications
146599Proposal: Listed building application for demolition of unsafe storm damaged outbuilding at Kemps Farmhouse, Mersea Road, Peldon
Planning Decisions
146240Proposal: Listed building application for installation of secondary double glazing to 7 no. windows at Sleyes, Church Road, PeldonApprove Conditional

Correspondence:

  1. CBC Development Policies and Core Strategy revised July 2014
  2. NHS Forum Focus and Care Closer to Home/Urgent Care
  3. CBC Grounds Maintenance Contractors

 

Finances:
101809 Salcott Village Hall – hire x 4£120.00
101810 St Mary the Virgin, Peldon – mag entries£150.00
101811 SLCC – annual subs£69.87
101812 R S Pullen – January salary£367.57
101813 David J Kingaby – website work£348.00

 

 

The next meeting will be on Tues 10th Feb 2015 at 7.30pm at Salcott Village Hall

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PC Agenda 11th November 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 11th November 2014

Apologies for absence

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Traffic Speed Surveys

  • Discuss what we can do to address speeding through our villages
  • Decision required: What action should/can we take?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment, bird wire, rubber etc. on Moss Hay
  • Decisions required: Any other matters that require attention?
  • Decision required: To approve purchase of baby seat at a cost of £97.61 plus possibly extra £5.50 each for bolts at Salcott playground.

3.   Salcott Telephone Box – update

4.   Parish Council Thank You Letters

  • Suggestions for thank you letters to be sent to people in our villages who carry out community good works voluntarily.
  • Decision required: Names for letters?

5.   Peldon Bus Stops/Shelter/Curbs

  • Discuss correspondence from ECC Passenger Transport re possibly moving a stop and requesting another shelter.
  • Decision required: What is thought to be the best options for Peldon bus users?

6.   Abberton Reservoir Community Fund and Rights of Way

  • Any updates on funds and/or footpath

7.   Broadband – update

8.   Actions and Reminders List – update

Correspondence:

1.   Support Officer to the Police and Crime Commissioner for Essex

2.   Local Government Boundary Commission – next stage consultation

Finances:
101797 Greener than Green – Salcott playground trees£250.00
101798 Mr B Gooding – play insp£30.00
101799 R S Pullen – expenses (phone, paper, ink, etc.)£254.20
101800 R S Pullen – November salary£367.57

The next meeting will be on Tues 9th Dec 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 14th October 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th October 2014

Apologies for absence:

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Reviewing Colchester Borough Council Local Plan

  • Decision required: Our response to the questionnaire

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment, bird wire, rubber etc. on Moss Hay
  • Decisions required: Any other matters that require attention?
  • Decision required: To approve purchase of 2 new flat swings and chains from Sutcliffe for Moss Hay at a cost of £228.18 including delivery.

3.   Salcott Telephone Box

  • To further discuss plans for the box with new information presented
  • Decision required: What course of action should we take now? 

4.   Wigboroughs Village Hall Management Committee

  • Decision required: Are Jinny and Phil willing to continue representing the parish council on this committee? 

5.   Abberton Reservoir Community Fund, Rights of Way Meeting

  • Any meeting reports, applications etc. 
  • Decision required: Applications to consider if any and/or footpath matters? 

6.   Broadband Update

7.   Actions and Reminders List update

Correspondence:

  1. Maldon District Council – Submission of the Maldon District Community Infrastructure Levy Draft Charging Schedule www.maldon.gov.uk
Planning Applications:
145758 Proposal: Extension and alterations including loft conversion and dormers at Superb, The Street, Salcott
145967 Proposal: Alterations to rear roof over existing projection forming gable and additional first floor nursery/bedroom at Fourways Farm, Barnhall Road, Salcott
Planning Decisions:
145564 Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great WigboroughApprove conditional

Finances:

101789 County Broadband£33,333.33
101790 Colchester Borough Council – Broadband VAT£2,266.00
101791 R S Pullen – October salary£367.57
101792 Mr B Gooding – playground fence, sign, goal post£565.80
101793 EALC – course£67.00
101794 PKF Littlejohn LLP – external audit£120.00

The next meeting will be on Tues 11th Nov 2014 at 7.30pm at Salcott Village Hall

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PC Agenda 9th September 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough Hall at 7.30pm on Tuesday 9th September 2014

Apologies for absence:

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Reviewing Colchester Borough Council Local Plan

  • Presentation from CBC Planning Policy Officer, Chris Downes
  • Decision required: Any action we should take?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment on Moss Hay
  • Decisions required: Any matters that require attention?
  • Decision required: Where can the Cory plaque be erected and by whom?

3.   Salcott Telephone Box

  • To discuss further plans for the box due to the fact that a suitable contact has not been found that is acceptable to both parties concerned.
  • Decision required: What course of action should we take now? 

4.   Email Protocol

  • Clarification due to further arising problems 

5.   Salcott Trees

  • To consider quotes for trimming trees next to Salcott play area. 
  • To consider advice on Chestnut trees on road edge at Salcott meadow. 
  • Decisions required: What action do we think appropriate and with whom?  

6.   Abberton Reservoir Community Fund, Rights of Way Meeting

  • Any meeting reports, applications etc. 
  • Decision required: Applications to consider if any? 

7.   CALC Meeting Report

8.   Broadband Update

9.   Actions and Reminders List update

Correspondence:

  1. Priti Patel – Vodafone info
  2. Local Government on meeting openness
  3. Letter from Salcott resident on Salcott phone box
  4. EALC – AGM and Conference Event – 18th Sept 2014

Planning Applications:

145564Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great Wigborough

Planning Decisions:

132631

Proposal: Demolition of existing village hall and erection of 2 no. 3 bedroom dwellings at Great Wigborough Village Hall

Approve conditional
145283Proposal: Extension to rear of bungalow incorporating internal alterations at 14 Newpots Close, PeldonApprove Conditional
144754Proposal: Change of roof design to match with existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:

101781 EWD – rubber for Peldon playground£2,040.00
101782 Business Services at CAS – insurance for new equipment£85.71
101783 R S Pullen – salary for Aug and Sept£735.14
101784 R J Playle Servicescut hedge at Moss Hay£180.00
101785 Peldon Village Hall – hire£80.00
101786 EALC – course£67.00

The next meeting will be on Tues 14th Oct 2014 at 7.30pm at Peldon Village Hall

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PC Agenda 8th July 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th July 2014.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and any that needs addressing including rubber clippings for Moss Hay play area.
  • Newly installed equipment on Moss Hay – discussion on signage & matting
  • Discuss what’s required re fencing at Salcott – look before meeting if pos.
  • Decision required: Who and how often will maintain this new equipment?
  • Decision required: What other work needs addressing now?
  • Decision required: Should we do anything now about the overhang on Moss Hay?

2.    LGBC Warding – Colchester Electoral Review

  • Suggestions for new warding with 51 (in 3s) Borough Councillors for Colchester. 
  • Decision required: Agreed suggestion to register for this Parish Council?

3.    Our Standing Orders and Code of Conduct

  • Update and changes suggested
  • Decisions required: Are we happy to make these amendments/changes?

4.    Pete Tye Common Footpaths

  • Decision required: Are we taking any action at this time on this?

5.    Salcott Telephone Box

  • Following the comprehensive contract drawn up for the lease of this box 
  • Decision required: Agreement and signing thereof.

6.    Broadband Update

  • Update on present and future availability and proposed launch event.

7.    Pensions – LGPS – Employer Discretions – Policy Statement

  • Decision required: Do we need to take any action on this and if so when and what?

8.    Salcott Field Road Edge Trees

  • Decision required: What if anything needs doing and by whom?

9.    Transportation Meeting Report

10.   CALC Meetings – next one 4th September 2014

  • Decision required: Who is willing to attend these meetings on our behalf?

11.   Actions and Reminder List updated

Correspondence:

  • Thank you from Salcott PCC
  • Thank you from Wigboroughs PCC
  • Essex University Volunteers

Planning Applications:

145158   Proposal: Two storey rear extension at South View, Mersea Road, Peldon

Finances:

101776 Business Services at CAS – new equipment on insurance£166.36
101777 Wicksteed Leisure Ltd. – new equipment on Moss Hay£20,400.00
101778 R S Pullen – clerk’s salary for July£367.57

The next meeting will be on Tues 9th September 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 10th June 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 10th June 2014 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and all that needs addressing
  • To agree the cost of £200 for top-up of S106 money for rubber chippings at Peldon (total cost £1,700)
  • Decision required: Proposal and agreement of this expense.
  • Decision required: What work needs addressing now?

2.   Email protocol

  • To remind ourselves of our list of dos and don’ts when emailing. 
  • Decision required: Do we need to amend/update this in any way? 

3.   Our Standing Orders and Code of Conduct

  • Discuss what we have and any changes and/or additions we feel appropriate 
  • Decisions required: What amendments should we make? 

4.   Horse riding on Pete Tye Common

5.   Salcott Telephone Box

  • To receive and consider Terry’s offer for the box 
  • Decision required: Proposal and agreement for this offer.  

6.   Actions and Reminder List updated

Correspondence:

Letter from CBC in reply to ours re new houses on the Peldon garage site.

Planning Applications:
144811Proposal: Detached double garage at Longacres, School Lane, Great Wigborough
144792Proposal: Variation of a condition 2 (approved drawings) following grant of planning permission (120074) at Thornfleet, Church Road, Peldon
144847Proposal: Single storey dependent relative annexe and structural support to existing dwelling (resubmission 130557) at Lovedowns Farm, Barnhall Road, Salcott
144849Lawful development certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, Peldon
144754Proposal: Change of roof design to match with the existing side ridge levels at Hollies, School Lane, Great Wigborough
144885Proposal: For prior notification of agricultural or forestry development – proposed steel portal frame building for machinery and crop at Sampsons Farm, Sampsons Lane, Peldon
Planning Decisions:
142473Proposal: Listed building application for various internal and external alterations at Peldon RoseApprove conditional
143677Proposal: Erection of single storey rear conservatory extension at Ashleigh, Lower Road, PeldonApprove conditional

Finances:

101770 Salcott PCC – churchyard upkeep£200.00
101771 Great and Little Wigborough PCC – churchyards upkeep£400.00
101772 Peldon PCC – churchyard upkeep£200.00
101773 R S Pullen – clerk’s salary for June£367.57

The next meeting will be on Tues 8th July 2014 at 7.30pm at Salcott Village Hall

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