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PC Minutes 14th April 2009

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 14th April 2009.

Present: Frances Fergus, Nicky Ellis, Jinny Gale, Robert Davidson, Phil Gladwin, Jane Banks, Lynne Simmons, Kevin Bradshaw, Sam Knill Jones, Andrew Ellis and approx 25 members of the public.

Apologies for absence: Kevin Bentley

Minutes of the last meeting were agreed and signed by the chairman with an alteration at Item 3. last sentence ‘We also decided that in future……’ was discussed but was to be proposed and decided at the following meeting.

Borough Councillors: There had been no particular issues reported.  ECC Highways have been consulted about the missing 30mph sign that should have been replaced in Salcott Street. Why there is an empty council house in Salcott will also be looked into.

Public – Have Your Say: Several people had come about the flooding in Salcott and were asked to wait for when that subject would be discussed at Item 2 later in the meeting.

Two property owners in Salcott expressed their dissatisfaction at length with the parish council for not backing their planning applications. The chairman explained planning procedures and that the planning decisions are made by qualified officers at Colchester Borough Council. He suggested people come to our meetings to explain what they are hoping to achieve with regard to planning applications before submitting them in an attempt to clarify requirements.

There was a request for the Salcott meadow grass to be cut before school holidays.

Declarations of Interest: Depending on the discussion Sam for Item 2 and Jinny for No. 8 in correspondence

Items for Discussion

  1. Clerk’s salary adjustment in line with the national pay scale was discussed and the increase of £0.029 backdated from April 08 was proposed by Phil, seconded by Jinny and all agreed.
  2. Flooding at Salcott – was discussed and there had been a number of suggestions and proposals for improving matters but as we have a meeting with the Environment Agency at the end of the month it was considered the best option is to wait for professional advice. A list of questions and queries has been compiled for the meeting.  We must determine whether or not the Grove Road and any new development on the jam factory site, both in Tiptree, has any impact on the flooding problems of Salcott.  It was suggested that Section 106 for obtaining compensatory funds may be appropriate when or if the jam factory site is developed.  The flooding of Wigborough houses has been dealt with by ECC Highways.
  3. Emergency Plan – update is being compiled with any new contact details.  A list of boat and dingy owners will be added.  Enquiries will be made about sand bags.
  4. Communications Committee – our website design is to be decided keeping within our budget.  Local groups have and will be asked if they would like to have a link. Essex and Suffolk Water will also be approached.
    Our Freedom of Information declaration is almost complete but a course will be attended in June by a parish councillor on this subject so it was thought prudent to wait until after then.  We are covered now by a blanket declaration.
    Jinny proposed, Phil seconded and all agreed for any correspondence to us by a member of the public or body by telephone, letter or email be acknowledged by letter or email within 7 days of receipt adding that the matter, if it cannot be dealt with immediately, be discussed at our next parish council meeting and a reply within 10 days following.
    We will review how we look at planning applications and how our decisions are made. Also we will look at how we keep planning applications as these are on the CBC website.
    Jinny proposed and Phil seconded and all agreed for us to abide by the new protocol for emails.  Names can be added to our emailing services of useful information and forthcoming events run by Jinny which will probably be incorporated into the website when it is up and running.
    Our responses to consultations will be listed electronically for easy access.
  5. VDS – with great team effort by the volunteers and Nicky for organising it the questionnaires were distributed to all households in all our villages. Thanks were expressed to those volunteers. Volunteers are needed for evaluating the results.  Some forms have been completed and returned already. Everyone is urged to fill in and send off their questionnaire in time to be entered for prizes to be drawn at the Peldon May Festival.  When completed the Villages Design Statement will be considered in decisions for the future of our villages by CBC for the next 15 years so it is very important for everybody to have their say.
  6. CACL Meeting – was attended and there was a presentation from Playing Field Association. A couple of other presentations had been cancelled.  Their next meeting will be attended by one of us.
  7. Annual Report – suggestions re content to be emailed to Jinny who is in the process of putting this together for our next meeting.
  8. Vice chairman – for the next two years will be from the Peldon parish councillors and decided between them for proposal by our next meeting.

Correspondence: No 8.  Jinny Gale would like it on record that she completely refutes all the allegations made against her in Martin Parmenter’s letter.

Planning:

090342 Proposal: Application for temporary use of mobile home as monitoring accommodation for free range chicken unit, siting 3 mobile chicken houses, erection of tractor shelter, brood and feed shed at Bellwood, Colchester Road, Great Wigborough

090322 Proposal: Extensions and alterations at Beckton Farm, Barnhall Road, Salcott

090357 Proposal: Replace existing internal glazed door and side panels with timber-framed glazed double doors at Cobb Cottage, The Street, Salcott

090467 Proposal: Agricultural determination for erection of machinery/workshop shed at Virley Hall Farm, Mill Lane, Virley

Notice of Planning Decisions:

090165 Proposal: Building to house agricultural machinery and implements to support agricultural use. Resubmission of 082140 at Beckton House Farm, Barnhall Road, Salcott – Permission Granted

090049 Proposal: Form a new annexe within an existing Essex barn, form new gym area, cinema room and change of use at Abbots Wick Farm, Abbots Wick Lane, Great Wigborough – Permission Refused

Appeal on the refusal of construction of wind farm at Hockley Farm, Bradwell has been quashed by the High Court

Finance:

101463 R S Pullen  –  clerk’s expenses (paper, ink, etc.)                                           £127.81

101464 R S Pullen  –  office use (heating, lighting, etc.)                                           £250.00

101465 Zurich Insurance Company  –  annual insurance                                          £3046.59

101466 R S Pullen  –  clerk’s fee for April                                                               £349.02

101467 A Moore  –  play area inspection and clearance under shelter                          £48.00

101468 Mrs N Ellis  –  printing and envelopes for VDS questionnaire                           £421.09

101469 Terry Simmons  –  play area insp and repairs, 2 grass cuts                              £140.40

The next meeting will be the Annual Parish Assembly, AGM and Parish Council Meeting at Peldon Village Hall on 12th May 2009 at 7.30pm.

Anyone wishing to make a donation to East Anglia’s Children’s Hospice please contact Nicky Jackson on 01223 205181.  It is a charity for children with life threatening conditions and their families.

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PC Minutes 8th April 2008

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm.on Tuesday 8th April 2008.

Present: Jane Banks, Frances Fergus, Jinny Gale, Phil Gladwin, Lynne Simmons, Kevin Bradshaw, Kevin Bentley, Peter Crowe and 3 members of public

Apologies for absence: Nicky Ellis, Robert Davidson, Sam Knill Jones

Minutes of the last meeting were agreed and signed by the vice chairman

Borough Councillors: A meeting will be held to discuss our joint condition demands with all surrounding parish councils with regard to the Abberton Reservoir expansion planning application when it is brought before the CBC Planning Committee, where we are requesting a one only application session on that occasion.

The deadline for Bellwood to submit an appeal is in May, later than was previously thought. After this date pressure will be applied for immediate action.

 Public – Have Your Say: Pot holes are a constant issue and a website was given to us – www.fixmystreet.com for reporting pot holes and following the outcome.  Alternatively ring 01206 838600 for ECC Highways Department.

It was brought to our attention that quite a few people put their rubbish out on the wrong day or the night before collection and some put out the wrong type of rubbish for that week. Also they are not making sure it is secure so with winds and animals about there is rubbish strewn and blowing everywhere.  We are extremely lucky in that we have a volunteer who litter picks for Peldon Village but that is an impossible task if people are inconsiderate with their own refuse bags. We have details from people’s rubbish that were found in the street recently so if they offend again we may take further action. We are very grateful to Archie for his hard work in trying to keep the village tidy.

Declarations of Interests: None.

  1. Abberton Reservoir planning application meetings – our proposed response was discussed at length and is being finalized ensuring that we include everything.
  2. Adoption of Changes to Standing Order 60 – Phil proposed, Jane seconded and all agreed to adopt the changes which will take effect from our next meeting. 
  3. The Way We Work – Update on the Parish Council Training Session – a DVD  on a light hearted set up of a parish council meeting with many errors to observe was watched by all. We have learned various points from it which we will carry out but still allowing public contribution during a meeting, as this can be to our advantage with certain knowledge of situations, but at the chairman’s discretion.

We await new guidelines on the process of handling complaints.

Our Communications Committee has yet to meet.

  1. Grant money – more ideas were talked about but none that would meet the criteria for this scheme. But it was brought to our attention that the meadow at Salcott needs maintenance because it is uneven in places so the cost of top soil will be looked sort.
  2. Salcott to Peldon Road Scheme – ECC Highways Officers, Borough and County Councillors and representatives from our Parish Council attended a meeting at ECC Highways offices. We were shown a comprehensive plan to improve safety on this road and told that implementation of this would take place all this year or spread over two years depending on budget approval. We will receive confirmation very shortly. We would like to thank all our Borough Councillors and our County Councillor for their continued support and help with our campaign for this. Also we would like to thank the public who have reported accidents to us enabling us to keep an up to date log to support our case for these improvements.
  3. Peldon Church green cutting – Phil proposed, Lynne seconded and all agreed for Terry Hedger to do this again for us this next year.
  4. NALC legal information with regard to Sparklers will be on next month’s agenda when everybody has had a chance to read it.

 

Planning:

080505  Proposal: Resubmission of reserved matters application for demolition of bungalow and petrol station and erection of 5no.houses and private garages at Peldon Garage, Lower Road, Peldon

An enforcement report concerning unauthorized works at Rose Barn, Colchester Road, Peldon was to be considered by the Planning Committee 27th March 08.

080676  Proposal: General purpose steel portal frame building at Brooklyn Farm, Great Wigborough

080678  Proposal: Change of use from agricultural land to garden forming part of Rose Barn at Rose Barn, Colchester Road, Peldon

080679  Proposal: Change of use from residential annex to studio, extension of studio at The Annexe, 2 Brick Cottages, Peldon Road, Little Wigborough

 

CBC Black and clear sack delivery will be on Friday 9th May 08 for all our villages.      For more details see notice boards or recycling@colchester.gov.uk

 

CBC Local Development Framework on ‘site allocations options and issues options report’ concerning land that could be allocated for development will be on next month’s agenda for discussion.

 

 

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