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PC Minutes 9th May 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough on Tuesday 9th May 2017 at 7.30pm

Present: John Walker, Bob Holmes, Liz Davidson, Jinny Gale, Phil Gladwin (chair), Netty Knill-Jones, Lynne Simmons, Robert Kean, Andrew Ellis, Pat Moore and 3 members of the public

Apologies for absence: Nicky Ellis, Robert Davidson, Zone Warden

The Annual Parish Assembly

Everyone was welcomed to the meeting by the chairman.

The public was asked for their comments and contribution and Continue reading

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PC Minutes 12th May 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th May 2015

Present: Netty Knill-Jones, John Walker, Phil Gladwin, Lynne Simmons, Jinny Gale, Liz Davidson, Bob Holmes, Rob Surface, Robert Davidson, John Jowers, Kevin Bentley, Zone Warden and one member of the public

Apologies for absence: Nicky Ellis, Andrew Ellis 

The Annual Parish Assembly

Zone Warden Report: Dog fouling and litter culprits are constantly being targeted and prosecuted whenever possible and fines of £200 and £370 have been given out recently.

Chairman’s report: Thanks were given to everyone who has served on, worked for or helped the parish council in any way. The new play equipment, for which we obtained grants from Cory Environmental Trust and S106 monies from recently built houses at Peldon, has been installed at Moss Hay and is proving to be a success.  The broadband scheme has been another major part of the achievements during the year and continues to develop further. The parish council has continually reported on and dealt with various matters including highways defects, speeding, flooding issues and numerous planning applications. It has also kept the residents informed on matters of interest or concern and dealt with any queries or problems whenever it has been possible.

Financial Report: There was a very slight overspend this last financial year which will be adjusted this coming year. Several large amounts of money have passed through the books this year with the new play equipment and broadband project. Insurance, playgrounds and grass cutting continue to be a substantial part of our spending.  Thanks will be given to the internal auditor who stepped in at the last minute. See item 2 below and the Annual Return will be on the noticeboards and website for viewing when it has been formally confirmed.

Parish Council AGM

Phil proposed, Jinny seconded and all agreed for Lynne to continue as chairman.

Phil proposed, Lynne seconded and all agreed for Nicky to continue as vice-chairman. Phil proposed, Jinny seconded and all agreed for the clerk to continue as Financial and Responsible Officer.

Phil proposed, Bob seconded and all agreed to co-opt Liz Davidson on to the parish council for Peldon Ward who was duly welcomed by all.

Minutes of the last meeting were agreed by all and signed by the chairman

County Councillor: The Community Initiative Fund (CIF) is running for another year funding worthy projects. Drainage enforcement will take place where necessary. Sometimes it is necessary for road closures, which can be inconvenient but do ensure a better surface repair job is carried out. School transport is being reduced and some existing ones will cost more. The CBC Local Plan is still considering sites for new houses and some villages will probably have to take a few.

Borough Councillors: The new CBC warding boundaries will include Salcott and Virley and the Wigboroughs in Marks Tey and Layer Ward and Peldon will be in Mersea and Pyefleet Ward. The speeding survey strips will be installed at Lower Road, Peldon in due course. Another for Church Road was requested. As suggested we will invite a representative from the Casualty Reduction Team to a forthcoming parish council meeting.  Missing road signage will be chased up. The ECC Superfast Broadband Scheme is going well. The Abberton Reservoir Community Fund is all but allocated and updates on the projects of any unspent money will be requested.

Public-Have Your Say: The missing road signs were requested to be chased up.

Declarations of Interest: Bob and Liz for planning application 150665 for Peldon Village Hall.

1.   Playgrounds and Playing Fields – Liz very kindly offered to use farm machinery to pick up the majority of the rubber which will be taken to Salcott. The remainder spread on the footpath etc will be raked up and disposed of. Works ensuing from the Annual Inspection Report will be addressed shortly. The Community Group will be contacted to request hedge and ditch work 

2.   External Audit Return – Phil proposed, Jinny seconded and all agreed to accept the financial report for the last financial year 2014/15, to accept the Financial Regulations and Risk Assessment, to confirm and agree the Accounting Statements and the Annual Governance Statement was completed and signed as required.

3.   Abberton Reservoir Rights of Way – there are a couple of problematic sections which will continue to be worked on.

4.   Broadband – further residents have signed up for the scheme, there are occasional problems and Salcott will probably be linked up in September.

5.   Actions and Reminder List – updated

Planning Applications:
150665 Proposal: Replacement of existing 50 year old prefabricated hall with a new multi-use community building incorporating solar panels and air source heat pump. Modified design of permission no 110076 granted 26/08/15 Peldon Village Hall
150726 Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon
150727 Proposal: Listed building application as above
150927 Proposal: Two dormer windows to first floor to improve internal daylight/ventilation bedroom environment at Fourways Farm, Barnhall Road, Salcott
Planning Decisions:
150358 Proposal: Gable to existing roof side elevation to improve feasible loft area enlarging approved bedroom slightly at Fourways Farm, Barnhall Road, Salcott
Approve conditional
146560 Proposal: Replacement window and doors at Sampton Wick, Wigborough Road, Peldon
Approve conditional

Finances:
101829 R S Pullen – clerk’s salary for May£375.65
101830 Anglia Inspection Services Ltd – annual play areas insp.£234.00
101831 Essex Association of Local Councils – annual subs£278.31
101832 R C Laurie – internal audit£ 60.00
101833 T Simmons – play insp, 2 x grass cuts£120.00

The next meeting will be on Tues 9th June 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

Owing to the poor service from the Police when a crime has been committed to properties in our villages the Parish Council would advise that first and foremost   report it to the Police on 101 for non-emergencies or 999 for emergency situations but then we would request that you give the details to the clerk on 01206 735367 or susiepullen@btinternet.com for a list to be collated to enable us to  show how much crime is being committed in this area and how little is being done about it by the Police.

Local Community Action Panels (LCAPS) meetings where Police are in attendance are held periodically at West Mersea Town Council Offices in Melrose Road where opinions and problems can be voiced. The meeting dates and times are as follows:

  • 3rd June 2015 at 7pm
  • 5th August 2015 at 10am
  • 7th October 2015 at 7pm
  • 2nd December 2015 at 10am
  • 3rd February 2016 at 7 pm
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PC Agenda 12th May 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 12th May 2015 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence: Nicky Ellis

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Annual Report from Anglia Inspection Services and ensuing work required
  • Progress on work completed and any ongoing at Moss Hay
  • Decision required: Any other matters that require attention?

2.   External Audit Return

  • To note internal auditor report
  • Minute agreement on our Financial Regulations and Risk Assessment
  • Confirm and agree Accounting Statements 2014/15
  • Complete Annual Governance Statement.

3.   Abberton Reservoir Rights of Way – update

4.   Broadband – update

5.   Actions and Reminder List – updated

Planning Applications:
150665 Proposal: Replacement of existing 50 year old prefabricated hall with a new multi-use community building incorporating solar panels and air source heat pump. Modified design of permission no 110076 granted 26/08/15 Peldon Village Hall
150726 Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon
150727 Proposal: Listed building application as above
Planning Decisions:
150358 Proposal: Gable to existing roof side elevation to improve feasible loft area enlarging approved bedroom slightly at Fourways Farm, Barnhall Road, Salcott – Approve conditional
146560 Proposal: Replacement window and doors at Sampton Wick, Wigborough Road, Peldon – Approve conditional

Finances:

101829R S Pullen – clerk’s salary for May£375.65
101830 Anglia Inspection Services Ltd – annual play areas insp.£234.00
101831 Essex Association of Local Councils – annual subs£278.31
101832 R C Laurie – internal audit£ 60.00

The next meeting will be on Tues 9th June 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 10th June 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 10th June 2014 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and all that needs addressing
  • To agree the cost of £200 for top-up of S106 money for rubber chippings at Peldon (total cost £1,700)
  • Decision required: Proposal and agreement of this expense.
  • Decision required: What work needs addressing now?

2.   Email protocol

  • To remind ourselves of our list of dos and don’ts when emailing. 
  • Decision required: Do we need to amend/update this in any way? 

3.   Our Standing Orders and Code of Conduct

  • Discuss what we have and any changes and/or additions we feel appropriate 
  • Decisions required: What amendments should we make? 

4.   Horse riding on Pete Tye Common

5.   Salcott Telephone Box

  • To receive and consider Terry’s offer for the box 
  • Decision required: Proposal and agreement for this offer.  

6.   Actions and Reminder List updated

Correspondence:

Letter from CBC in reply to ours re new houses on the Peldon garage site.

Planning Applications:
144811Proposal: Detached double garage at Longacres, School Lane, Great Wigborough
144792Proposal: Variation of a condition 2 (approved drawings) following grant of planning permission (120074) at Thornfleet, Church Road, Peldon
144847Proposal: Single storey dependent relative annexe and structural support to existing dwelling (resubmission 130557) at Lovedowns Farm, Barnhall Road, Salcott
144849Lawful development certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, Peldon
144754Proposal: Change of roof design to match with the existing side ridge levels at Hollies, School Lane, Great Wigborough
144885Proposal: For prior notification of agricultural or forestry development – proposed steel portal frame building for machinery and crop at Sampsons Farm, Sampsons Lane, Peldon
Planning Decisions:
142473Proposal: Listed building application for various internal and external alterations at Peldon RoseApprove conditional
143677Proposal: Erection of single storey rear conservatory extension at Ashleigh, Lower Road, PeldonApprove conditional

Finances:

101770 Salcott PCC – churchyard upkeep£200.00
101771 Great and Little Wigborough PCC – churchyards upkeep£400.00
101772 Peldon PCC – churchyard upkeep£200.00
101773 R S Pullen – clerk’s salary for June£367.57

The next meeting will be on Tues 8th July 2014 at 7.30pm at Salcott Village Hall

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