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PC Minutes 9th May 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough on Tuesday 9th May 2017 at 7.30pm

Present: John Walker, Bob Holmes, Liz Davidson, Jinny Gale, Phil Gladwin (chair), Netty Knill-Jones, Lynne Simmons, Robert Kean, Andrew Ellis, Pat Moore and 3 members of the public

Apologies for absence: Nicky Ellis, Robert Davidson, Zone Warden

The Annual Parish Assembly

Everyone was welcomed to the meeting by the chairman.

The public was asked for their comments and contribution and subsequently the parish council was asked if it would be supportive or against the Peldon children’s nursery planning application in the event of it being appealed or resubmitted and the reply was that all the Peldon residents’ comments on this matter would be considered before making a decision. Future road closures in Peldon causing diversions was questioned for possible speeding along usually quiet roads but this was considered to be misguided and also to note that it was for a very limited period. The method of how ECC Highways is going to fill potholes and resurface at the same time along Mill Lane was questioned but explained by our parish councillor who has knowledge on such matters.

The Borough Councillors spoke of the new increase in fines for dog fouling, littering and fly tipping and they will look into reports of different types of refuse bags being thrown into the same lorry compartment. The new VAS sign is installed and a success although there are still people speeding as they leave the village going towards the Wigboroughs. Dangerous racing activity along the new Layer causeway will be looked into further and reported to the police.

Annual Council Meeting (AGM)

Bob proposed, Jinny seconded and all agreed for Phil to carry on as Chairman for another year. John proposed, Liz seconded and all agreed for Bob to carry on as Vice-Chairman for another year.  Phil proposed, Jinny seconded and all agreed for the clerk to continue as the Financial and Responsible Officer.

Chairman’s Report thanked all who have helped during the year including all the Parish Councillors who are volunteers, Borough and County Councillors, CBC Zone Wardens, the Clerk and husband, Terry, Jack and Liz for playground and field work, Steve Copeland for carrying out the internal audit without charge and anyone else who has assisted in any way at all.

There have been many achievements during the year including obtaining funding and erecting a new playground fence at Salcott, obtaining funding for  2 defibrillators which are being installed on the village halls at present along with familiarisation sessions, resurfacing of Footpath 13, the new VAS sign thanks to the speed watch team and Kevin Bentley, significant progress with the flooding issues at  Salcott having engaged with the Environmental Agency, completing some legal policy requirements, communications with residents including the Winstred Eye, considering and commenting on many planning applications.

Financial Report: The Parish Council finances are in good order holding a reasonable reserve for any unforeseen emergency.

Membership of EALC, NALC, CALC, SLCC – it was agreed by all to continue our membership of these useful bodies

Ordinary Council Meeting

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: None sent

Borough Councillor Report: The final draft of the CBC Local Plan has been compiled and the public consultation will begin following the Local Plan Committee meeting in June. There are no identified sites for development in our villages. The next round of Locality Budget is up for grabs on a first come first served basis for local community projects. Inadequate and messy documents and plans with applications on CBC website will be looked into.

Public-Have Your Say: A smashed bend sign will be reported to ECC and the broken manhole cover at Salcott crossroads will be chased for repair.

Declarations of Interest: Liz Davidson for planning application 170502 (further discussion in public section)            

  1. Audit Return and Associated Compliances: Phil proposed, Bob seconded and all agreed to accept the completed financial return for 2016/17 which includes the Annual Governance Statement, Accounting Statement, Financial Regulations and Risk Assessment.
  2. Playgrounds and Playing Fields: The annual inspection report was questioned for a variety of reasons and this will be looked into before any payment is made for this service. Any matters needing attention in the playgrounds will be addressed in due course.
  3. Appointing Trustees to the Wigboroughs and Peldon Community Hall Committee:
  • The new charity will eventually operate with a committee consisting of appointed trustees and elected trustees but will be set up with initial trustees nominated by the existing Wigboroughs and Peldon Village Hall Committees.  The initial trustees will serve until the first AGM of the new charity.  The Parish Council will be an organisation entitled to appoint one trustee for the Wigboroughs and one for Peldon at the first and subsequent AGMs.   There is no need for action at present
  1. Parish Council Communications: Following further discussion on all our communication methods a refresh of our website was thought to be a good idea and John will draft points for suggested tweaking. Also it was decided we should ask residents to inform us via the email service of any comments they make to CBC with regard to planning applications so that we may consider their opinions for when the parish council returns its comments if the CBC timetable allows for this.
  2. Defibrillators: Having obtained 2 defibrillators funded by the British Heart Foundation which are to be installed on Salcott and Peldon Village Halls, a familiarization session is to take in Salcott VH on Tuesday 16th May carried out voluntarily by a West Mersea First Responder, Christine Cheetham and the Salcott machine will be operational from that date. A further session will take place in Peldon when the new hall is completed.
  3. Actions and Reminder List – updated

Planning applications:

170852 Proposal: Listed Building application for alterations at Wayside Cottage, Church Road, Peldon

Planning Decisions:

170502: Proposal: Day nursery care ages 0-5, located on designated rural employment area. Existing agricultural buildings demolished for proposed development to comply with Ofsted Specification at land adjacent Games Farmhouse, Lower Road, Peldon – Refuse

Finances:

101924 Mr J Newman – play insp x 2 £60.00
101925 Business Services at CAS Ltd. – defibs insurance £12.94
101926 AIS – Annual playground inspections £234.00
101927 EALC + NALC – Annual subs £306.02
101928 R S Pullen – clerk’s salary – May £426.82
101929 Mr J Newman – play insp £30.00

The next meeting will be on Tues 13th June 2017 at 7.30pm in Peldon Church  

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PC Minutes 14th February 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 14th February 2017.

Present: John Walker, Bob Holmes, Liz Davidson, Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Robert Kean, Andrew Ellis, Kevin Bentley, Zone Warden and one member of the public.

Apologies for absence: Nicky Ellis, Jinny Gale, Robert Davidson.

Minutes of the last meeting were agreed by all and signed by the chairman.

Zone Warden: A speed gun check carried out in Peldon revealed several speeding. There has been a substantial increase in fly tipping recently and prosecutions will be carried out whenever possible.  Black refuse bags now have to be bought by residents.  Details of refuse collections etc. are on the CBC website.  There is a litter picker operating in Salcott. Continue reading

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PC Minutes 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016

Present: Bob Holmes, Liz Davidson, Robert Kean, Phil Gladwin, Lynne Simmons, Nicky Ellis, John Walker, Andrew Ellis, 2 Zone Wardens and 3 members of the public

Apologies for absence: Jinny Gale, Netty Knill-Jones, Robert Davidson, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Changes at the refuse tips should be noted as to what they will accept now. A speed check had been carried out in Peldon. Thanks were given to the Zone Wardens for Continue reading

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PC Agenda 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports: Continue reading

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PC Minutes 13th September 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 13th September 2016.

Present: Netty Knill-Jones, Lynne Simmons, John Walker, Phil Gladwin, Jinny Gale, Robert Kean, Liz Davidson, Robert Davidson, Zone Warden, 2 CBC Helpline representatives and 3 members of the public.

Apologies for absence: Nicky Ellis, Bob Holmes, Andrew Ellis, Kevin Bentley

Minutes of the last meeting: were agreed by all and signed by the chairman

Zone Warden Report: They have been dealing with fly tipping and litter picking. They will be erecting road signs for Continue reading

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PC Agenda 13th September 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 13th September 2016 to which the Councillors are summoned to attend.

Apologies for absence: Nicky Ellis

Minutes of the last meeting:

Zone Warden Report: Continue reading

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PC Minutes 14th June 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 14th June 2016

Present: Netty Knill-Jones, Lynne Simmons, John Walker, Phil Gladwin (chair), Nicky Ellis, Jinny Gale, Bob Holmes, Liz Davidson, Andrew Ellis and 2 members of the public

Apologies for absence: Kevin Bentley, Jackie Maclean, Robert Davidson, Zone Warden

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: None sent but they had cleared up a fly tipping problem for us

Borough Councillor Report: Certain matters are to be chased up including requesting resurfacing of Mill Road, Virley but in particular the sunken areas either side of the bridge, Continue reading

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PC Agenda 14th June 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 14th June 2016 to which the Councillors are summons to attend.

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

Continue reading

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PC Minutes 9th February 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 9th February 2016.

Present: Liz Davidson, Bob Holmes, Jinny Gale, Lynne Simmons, Nicky Ellis, Netty Knill-Jones, Phil Gladwin, John Walker, Robert Davidson, Andrew Ellis, Kevin Bentley, Zone Warden and 4 members of the public

Apologies for absence: None

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report: ‘Clean for the Queen’ litter picking is to take place on the weekend of 5th and 6th March and local people are taking part.

Borough Councillors: Colchester Borough Council is not increasing its part of the Council Tax but there will be an increase of 3.99% from other sections.

County Broadband is in the process of being updated to accommodate new customers as it is running at full capacity at present.

Natural England is holding meetings at present to listen to suggestions for their Coastal Access Scheme.

There has been mention of nuisance horses and motor bikes on Pete Tye Common which will be looked into further.

At the Local Community Action Panel it was suggested that for a relatively small cost per household a PSO could be funded to assist with the lack of a Police presence in and around our villages.

S106 funds can be used for new fencing required for the play area at Salcott and with some Locality Budget money.

Certain planning enforcement issues will be looked into.

County Councillor: The County Budget was explained in detail and reasons for the increase. No frontline budget has been cut and as always a substantial part the budget is spent on social care.

At the recently held Local Highways Panel meeting funding was allocated for speed assessment strips in St Ives Road and Lower Road in Peldon.

The potholes in Salcott, bridge at Mill Lane and missing finger posts in Great Wigborough are being redirected for possible results.

Public-Have Your Say: None

Declarations of Interest: Lynne for item

1.   Playgrounds and Playing Fields – Quotation to be received for Salcott fencing and installation in time for available funding datelines. A bench needing repair at Peldon will be looked into for possible removal.

2.   Peldon Parish Councillor Vacancy – This vacancy will be advertised in the normal manner on noticeboards, magazines, etc and the closing date for applications to be received by the clerk will be 31st March.

3.   Vehicle Racing along new stretch of Reservoir Road – This nuisance behavior was discussed and will be reported when it is actually happening if at all possible for any positive action to take place.

4.   Standing Orders, Media Policy, Transparency Code – A newly set up working group will address these complicated documents for completion of our versions hopefully in two months’ time for adopting and putting on the website in an orderly manner to comply with the Transparency Code. Bob proposed, Jinny seconded and all agreed to the completed application form for the Transparency Fund.

5.   Wigborough Zeppelin Event Saturday 24th September 2016 – The event was explained fully and it was noted that the National Trust and Stow Maries are completely in control of the necessary procedures and precautions.

6.   Courses Reports – were received from recently attended courses. CBC Planning Dept. had also sent a power point presentation.

7.   Actions and Reminders List – updated, website to be discussed next month.

Planning Applications:

152293 Proposal: Single storey side extension at Elm Tree Cottage, Church Road, Peldon

Finances:

101866 Webhosting UK COM Ltd. £38.97
101867 Peldon Village Hall – hire incl for Community Group £185.00
101868 EALC – Course/briefing £15.00
101869 Information Commissioner – Data Protection £35.00
101870 T Simmons – playground insp £30.00
101871 R S Pullen – Clerk’s February salary £375.65
101872 Salcott Village Hall – hire £120.00

The next meeting will be on Tues 8th March 2016 at 7.30pm at Salcott Village Hall

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