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PC Minutes 12th April 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th April 2011.

Present: Les Lapwood, Jane Banks, Charles Dymond, Lynne Simmons, Jinny Gale, Phil Gladwin, Nicky Ellis, John Walker, Kevin Bentley, John Jowers and 2 members of public

Apologies for absence: Netty Knill-Jones, Andrew Ellis

Minutes of the last meeting were agreed by all and signed by the chairman

Borough Councillors: Flytipping is a serious problem at present and CBC is working hard to clear up dumped rubbish quickly and also investigate the perpetrators so that they can be prosecuted.  Pete Tye Common is constantly being targeted by offenders and had got quite untidy all over the car park.  The Parish Council would like to express their thanks to the Tamblyns for making an extremely good job of clearing up all the loose bits and pieces that had been left from endless dumping and collecting.

More applications for Abberton Reservoir Community Fund should be submitted and the procedure for processing applications will be improved. It is felt that Peldon Village Hall should get a decent amount of the funds as it has and will be in the future used for communicating to the public on matters relating to the reservoir works.

The government has allocated a large sum of money for getting all the pot holes mended. In this area the materials used have now been improved and in general and where possible all the pot holes in one road are mended together.

County Councillors: The Localism Bill will probably be passed in November which will bring certain responsibilities back to community level, planning being one them. More training from CBC for parish councillors will be required. The levy on building houses will help to ensure the infrastructure is in place for new developments.

The Big Society Fund is available for rapid response for urgent needs projects.  ECC has saved a large amount of money from backroom jobs rather than shutting libraries, etc.

Community Asset Transfer will release money to give back more to rural villages.

Public-Have Your Say: None

Declarations of Interest: None

  1. Affordable Housing – one or two discrepancies were found in the RCCE Survey Report that have since been corrected.  At our workshop the level of response was looked at closely and enough people did have their say to process the results and arrive at a stage for a decision.  With a relatively good return of surveys at 28% there was not an overwhelming for or against affordable housing.  Therefore Phil proposed, Charles seconded and all agreed that there hasn’t been proved an adequate need for affordable housing in our villages at this time.  But the parish council would hope to look at the matter in 5 year’s time.  We will inform RCCE of our decision and thank them for their time and effort on this. 
  2. Individual roles for individual Parish Councillors – some parish councillors already take on certain roles particularly with meeting attendance and this will continue with others taking turns on occasions.  Keeping an eye on the playgrounds will be taken on by two parish councillors, setting up of the halls for our meetings will be shared by all and the wide subject of communications will need more time to consider properly.  Our finances and budgeting will be more closely looked at in these times of cut backs and our Emergency Plan will be brought up to date and then passed on to one or two parish councillors to keep updated and attend the CBC meetings. Organizing training is another subject that can be the responsibility of one parish councillor.
  3. Abberton Reservoir Liaison Meeting – was attended by two parish councillors this time.  Work has been delayed due to bad weather but has now resumed including work on the B1026, ballast and clay extraction and pipe work. Thanks to our chairman for completing the very complicated application process we have been awarded a grant from the Community Fund to help improve the Parish Council website as this is one way of communicating to the public on the reservoir works.
  4. Land outside the Peldon Church – following an enquiry on ownership and registering this land so that the Church could lay pipe work underground, a letter has been sent to the Church Warden to explain our position on this and a phone call of thanks followed.  The ownership of this land is not established and therefore it cannot be registered.
  5. Salcott crossroads bus shelter alterations – the manufacturers who are supplying the timber will be contacted again for a delivery date. 
  6. Dog Fouling on Moss Hay – a great deal of time and effort has taken place so far to try and eliminate this problem.  Paint spraying round messes and visiting to keep a watchful eye has been carried out on numerous occasions. There is some progress but there are some dog owners that are still being irresponsible and inconsiderate.  New signage is being made and will be erected soon. 
  7. Wigboroughs Village Hall – a grant has been obtained from ECC for this project and a small sum from CBC for the use of the car park for the election. The Parish Council can now be reimbursed for the money it has spent so far. Work can now carry on with this project, to form a management committee and then establish the people’s opinions as what should happen to this dilapidated building.
  8. Actions and Reminders – updated

 

Planning:

110058 Proposal: Erection of 5 houses with garages at former Peldon Garage site

110076 Proposal: Demolition of existing village hall and erection of new at Peldon

110554 Proposal: Rear facing dormer over converted garage to form dressing room at The Anchorage, Lower Road, Peldon

110534 Proposal: Construction of a 40m x 20m equestrian ménage for domestic use in field to rear of 2 Sherwins Cottages at 2 Sherwins Cottages, Abbots Wick Road, Great Wigborough

 

Planning Decisions:

102622 Proposal: Certificate of lawful use for existing use of land as private garden at Beckton House Farm, Barnhall Road, Salcott has been granted

110185 Proposal: Erection of 50cm freesat dish on chimney facing east, top to be less than 60cm above ridge of roof at Sampton Wick, Wigborough Road, Peldon – Permission Refused

110220 Proposal: 2 storey side and rear extension at Wayside Cottage, Colchester Road, Virley – Permission Granted

110232 Proposal: Reinstatement of previous solid floor construction across ground floor at Moor Farm, Colchester Road, Peldon – Consent given

110105 Proposal: Garage extension at Hall Barn, Peldon Road, Peldon – Permission Granted

 

Finances:

101597 – CALC – annual subs                                                                                     £35.00

101598 – EALC & NALC – annual subs                                                                        £277.45

101599 – B J Gooding – play insp x 3                                                                           £90.00

101600 – R S Pullen – office use, heat, light, etc.                                                        £250.00

101601 – R S Pullen – clerk’s fee for April                                                                   £353.53

101602 – R S Pullen – clerk’s expenses, paper, ink, travel, etc                                       £160.87

101603 – Anglia Inspection Services Ltd. – Playgrounds annual inspection                       £186.00

101604 – T Simmons – play insp x 2, grass cut                                                         £100.00

The next meeting will be held at Peldon Village Hall on Tues 10th May 2011 at 7.30pm and will be the Parish Assembly and AGM.

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PC Minutes 8th March 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 8th March 2011.

Present: Les Lapwood, Phil Gladwin, Jinny Gale, Jane Banks, Charles Dymond, Nicky Ellis, Lynne Simmons, John Walker, Nettie Knill Jones, Andrew Ellis, Mel Wilson (Police), Jim Leask (CBC), and 2 members of the public

Apologies for absence: Kevin Bentley

Welcome: Mel Wilson and Jim Leask were welcomed to the meeting by the chairman

Minutes of the last meeting were agreed by all and signed by the chairman

Police: Mel reported of 3 thefts in Peldon and stressed the need to secure homes particularly the back door as often this is not as secure as the front door and therefore used more often by burglars.

Fly tipping is a huge problem at the moment and we are all encouraged to keep an eye out for vehicles that may be carrying builders’ rubble or other waste matter and if possible safely remember and take down the registration number, time of day and date to report to Shane Taylor at CBC on 01206 282700 who will check out if they have an appropriate licence for carrying this kind of waste material.

Speed checks continue to be regularly carried out in our villages.

Borough Councillors had requested a lower reduction in the parish grant and to be spread over 3 years but to no avail.  Pot holes are now being mended quickly when reported.  A certain retrospective planning application has been agreed even though it differed from an original application because CBC would not feel that they would win an appeal.

Public-Have Your Say: Potholes in St Ives Road were requested for attention.

Stones outside a property were mentioned again but it was explained that many people do this and although strictly speaking it is usually outside their property it does help to keep verges from being spoilt from passing vehicles.

Declarations of Interest: None

  1. Connecting Colchester – Presentation from Jim Leask, CBC Senior Enterprise Officer was informative and enjoyable and many questions were put to him.  It is hoped to have everyone’s broadband speed to a reasonable level of 40-50 mega bites by 2013.  Big internet providing companies such as BT and Virgin Media have been approached and encouraged to invest in this project to enable all rural areas to be reached, although establishing a need in areas is important. Further developments will take place in the next couple of months.
  2. The Way We Work Responsibility Share prepared paper was discussed briefly and will be considered at length for more opinions and ideas in the next couple of weeks.  The main object of this is to allocate particular responsibilities or tasks of the council’s work to one or in some cases two councillors in order to spread the workload that at present often falls to the same people for everything. For example, who attends certain meetings and have a substitute is one of these areas and Les will go with Phil to the next Reservoir Liaison Meeting.  Les and Charles will possibly oversee both of the play areas maintenance work and a budget will be a main and important topic for someone.
  3. Emergency Planning Meeting was attended by several parish councillors.  Future meetings will be in the form of role playing with regard to actual possible emergency occurrences and interacting with other parish councils.
  4. CALC meeting was attended and other parish councils and clerks will be consulted to establish whether they have the same view of these meetings as we have.
  5. Great Wigborough telephone box disconnection is being dealt with by the prospective buyer. BT is proving hard to deal with and they are the ones that have to sanction the disconnection.
  6. Abberton Reservoir meeting and/or Community Fund – the meeting is next week and they will be voting on all applications for the fund.
  7. Salcott crossroads bus shelter alterations – we are waiting for delivery of the timber which is being provided by the manufacturer.
  8. Little Wigborough salt box safe return – we thank Christine for spotting it and Rob and Andrew for returning it.
  9. Planning Process – our agreed process needs to be tidied up.  Training and a visit from a CBC Planning Officer will be followed up.
  10. Actions and Reminders List – was updated.

Planning:

110232 Proposal: Reinstatement of previous solid floor construction across ground floor at Moor Farm, Colchester Road, Peldon

102560 Proposal: Retrospective application for amendments to agricultural building and loose material covering farm track at Beckton House Farm, Barnhall Road, Salcott

110220 Proposal: 2 storey side and part rear extension at Wayside Cottage, Colchester Road, Virley

110288 Proposal: Installation of photo voltaic system on farm building at Virley Hall Farm, Mill Lane, Virley

110105 Proposal: Garage extension at Hall Barn, Peldon Road, Peldon

Notice of Planning Decisions:

102623 Proposal: Variation of Condition 1 granted under permission 072151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd Building 4, St Ives Farm, Peldon – Permission Granted

102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Granted

102628 Proposal: Replacement dwelling house ( resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough – Permission Granted

Finances:

101595 David J Kingabywebsite maintenance and support                               £300.00

101596 R S Pullen – clerk’s fee for March                                                         £353.53

The next meeting will be held at Salcott Village Hall on Tues 12th April 2011 at 7.30pm

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PC Minutes 8th February 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th February 2011.

Present: Netty Knill Jones, John Walker, Lynne Simmons, Phil Gladwin, Jinny Gale, Jane Banks, Charles Dymond, Nicky Ellis, Kevin Bentley, Moira Groborz (RCCE), 3 Police Officers and 7 members of the public.

Apologies for absence: Les Lapwood, Terry Sutton, Andrew Ellis

Minutes of the last meeting were agreed by all and signed by the chairman

Police: Crime figures were given and though not huge numbers, oil theft is a serious problem and people need to be on their guard.  The Crime Reduction Officer can visit to give advice on preventative measures. Speed checks are taking place on our roads and some by unmarked motor bike officers.  NAP meeting reported on later Item 4.

The Police can be reached on 0300 333 4444 or 07966 197265 or 07966 197404.

Borough Councillors: CBC budget meeting will be held on 16th Feb 2011 and our Borough Councillors will be asking for a reduction of 25% over 3 years instead of 50% all in one go as is proposed. An alternative that has been mentioned is to disband with all Parish Councils and leave the Borough Council to take care of everything.

The County Council have to save £300 million pounds but are not proposing to close any libraries or fire stations. No firemen or teachers will lose their jobs but 450 people will be made redundant from County Council backrooms.  There will be no free school transport for secondary school children or special needs children.

The 2011 Census Day is Sunday 27th March 2011 and it is important for these forms, one per household, to be filled in as there is a fine for not returning a completed form and more money is forthcoming from the government for each form completed and returned.

Potholes are being dealt with reasonably quickly now after being reported. These can be sent to the parish or borough councillors to be emailed forward.

Public-Have Your Say: Large stones have been put on the roadside outside Hall Barn, which will be looked into with the planning department.

Due to a bad pothole a car was damaged and for a possible claim a letter may be sent to a Borough Councillor for this to be dealt with.

A resident’s emails had not been answered by the parish council but it would appear to be a misunderstanding rather than deliberate.

Declarations of Interest – None

  1. Affordable Housing – Moira Groborz, RCCE Rural Housing Enabler had come to the meeting to answer any questions we may have after receiving the very detailed report following the survey that was carried out in all our villages.  There were a number of people who had said that they thought some affordable housing was a good idea.  If a need is established only half of those would then be built. It was agreed that this is a huge undertaking and more thought, discussion and consideration is needed and that probably a working party group should be formed to sift through this document at length and be sure that all the parish councillors understand and are in agreement about any further decisions that are made.
  2. Individual roles for individual Parish Councillors is an on going topic and after receiving more ideas from parish councillors a paper of all the suggestions will be put together for a discussion at the next meeting.
  3. Localism Bill has been published with the finer details to be established.  The main point of it is for parish councils to take on more roles from CBC and ECC.  The general feeling was that this would create problems rather than solve them.  It was suggested that we might like to join with other parish councils for a meeting with John Jowers speaking on the subject as he is very knowledgeable on the matter.
  4. NAP meeting Wed 2nd Feb 2011 was attended by several of us and found it to be very informative and useful. Because there had been lots of salt/grit put on the roads of late the remaining residue is molasses which has made some areas very slippery.  The Police will be carrying out an accident reduction programme on the B1022 and it was requested for this to be carried out on the B1026 and on through Peldon as well. The number to ring to report fly tipping is 01206 282700.
  5. Salcott crossroads bus shelter alterations to make it more weatherproof are going ahead as we have obtained a grant for the labour and a promise of the timber from the manufacturers. Terry to liaise with Littlethorpe for receiving delivery of the wood.
  6. Flooding Issues – thanks where given to Phil for single handedly digging out the ditch at the top end of School Lane to alleviate the problem there. Flooding was particularly bad in Great Wigborough after the last heavy rainfall and Salcott still has some bad areas where more work is needed but many of the rural parts of Colchester had serious problems.  The Flood Summit Meeting is still to be arranged but has proved hard to get all the relevant bodies free at the same time, but it will take place eventually.
  7. Actions and Reminders List was updated.

Planning:

102275 Proposal: The retention of a barn/stable erected for use partly as an agricultural store (in association with the applicants use of the application site for agricultural purposes) and partly for the stabling of recreational horses at Pantiles Farm, Peldon Road, Abberton

102622 Proposal: Certificate of lawful use for existing use of land as private garden at Beckton House Farm, Barnhall Road, Salcott

110147 Proposal: Reallocation of land uses (residential/equestrian purposes) and upgrade of existing access to unclassified road and erection of equine and cart store at Fourways Farm, Barnhall Road, Salcott

110185 Proposal: Erection of 50cm freesat dish on chimney facing east, top to be less than 60cm above ridge of roof at Sampton Wick, Wigborough Road, Peldon

Notice of Planning Decisions:

102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swift Boats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, Peldon  –  Permission Granted

Finances:

101591 – Salcott Village Hall – year’s hire charges                                               £210.00

101592 – R S Pullen – clerk’s fee for February                                                    £353.53

101593 – Design Clark Ltd. – Repainting Salcott village sign                                  £220.00

101594 – T Simmons – play insp                                                                        £30.00

Please note Lynne Simmons is no longer able to be contacted by email but can still be contacted by post or phone, her number is 01621 860652

The next meeting will be held at Peldon Village Hall on Tues 8th March 2011 at 7.30pm

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PC Minutes 11th January 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 11th January 2011.

Present: Charles Dymond, Jinny Gale, Phil Gladwin, Jane Banks, Lynne Simmons, Nicky Ellis, Les Lapwood, John Walker, Andrew Ellis, Terry Sutton and 4 members of public.

Apologies for absence: Netty Knill Jones, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Borough Councillors: The lighting at Hall Barn in Peldon has been causing problems to people in the neighbourhood. There are numerous lights, some that constantly change colour, a very bright halogen type light and many others on the house, back and front and in the grounds.  CBC Planning Committee will be holding a site meeting to comprehend the full scale of the lighting and the problem to neighbours.

After a recent heavy rainfall Salcott crossroads appeared to be less flooded since certain work has been carried out there.  Salcott Street though, was still flooded in places and pipe work in one particular area needs more attention. This will be followed up with the appropriate people for a positive result. As there are still problems the meeting of head people of the bodies that can help here will be chased up again.

Potholes and other complaints can be reported on the website and can also be backed up with photographs.

The bad pothole in Great Wigborough has been reported and added to the list for attention.

Public-Have Your Say: Some Peldon residents had come to the meeting to express their dissatisfaction of Hall Barn lighting likening it to Blackpool illuminations.  At one time the very bright halogen light was coming on at 4am and shining directly into someone’s bedroom. The lighting can be seen from quite a large surrounding area and is totally unsuitable for this rural village.

Little Wigborough salt bin has disappeared and we would be grateful for its return from whoever decided that they need it more. This, like many others, is a bad patch when the roads are icy.

There was yet another request for Barnhall Road to be added to the gritting list which will be passed on.

Declarations of Interest: Lynne Simmons for item 5.

  1. Precept/Grant was carefully considered during this last month and in order for the parish council to carry out the same duties without neglecting anything it was deemed necessary for our precept to be increased to compensate for the reduction of the grant from CBC, therefore Phil proposed, Nicky seconded and all agreed to increase the precept to £10,842 for the year 2011/12.
  2. Individual Roles for Parish Councillors was discussed and more thought and ideas on the matter will be given to this during the next month and will be on February’s agenda.  Who attends the various other meetings we are expected or invited to be present at will also come into this discussion.
  3. Planning changes – a letter to CBC to show our disapproval of the changes without our being consulted will be written.
  4. Our planning comments process – needs tightening up as sometimes certain councillors are slow to respond and with the return date fast approaching it becomes difficult to put together a satisfactory reply.
  5. Salcott crossroads bus shelter alterations – we have two quotations for this work and an offer of some free timber but unless a grant that has been applied for is forthcoming it is felt that this work is too expensive in these times of cutting back.  Phil proposed, Charles seconded and all agreed that if the grant is obtained soon we should accept the cheaper quote and give the go ahead immediately, for fear of losing the offer of free timber.  If not it will be discussed again at the next meeting.
  6. Rolling Actions and Reminders List – updated
  7. Footpath 4 – Notice of Order of the modification of this footpath in Virley has been received and will be displayed.

Planning:

102628 Proposal: Replacement dwelling house (resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough

102624 Proposal: Change of use to B2 use to B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, St Ives Farm

102623 Proposal: Variation of Condition 1 granted under permission 0712151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd. Building 4, Unit 1, St Ives Farm, St Ives Road, Peldon

102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, St Ives Road, Peldon

Notice of Planning Decision:

100704 Proposal: Retrospective application for stable block/hay store at Bluebells, Drakes Corner, Great Wigborough – Permission Granted

101984 Proposal: Replacement of a derelict conservatory with a single storey extension at Haxells Farmhouse, Peldon Road, Peldon – Permission Refused

101986 Proposal: Listed building application for the above – Permission Refused

102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Peldon Campus, Church Road, Peldon – Permission Granted

102322 Proposal: Application for prior notification of agricultural development for a proposed building to store crop to maintain good condition for resale at Beckton House Farm, Barnhall Road, Salcott – Refuse the details submitted.

Finances:

101585 – Barry Gooding – play insp x 2                                                                     £60.00

101586 – R S Pullen – clerk’s fee for January                                                            £353.53

101587 – St Mary the Virgin Peldon – magazine entry                                                £150.00

101588 – Peldon Village Hall – hire                                                                            £90.00

101589 – R S Pullen – clerk’s expenses                                                                    £227.09

101590 – T Simmons – play insp                                                                               £30.00

The next meeting will be held at Salcott Village Hall on Tues 8th Feb 2011 at 7.30pm

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Freedom of Information

To comply with the Freedom of Information Act, the Parish Council must publish details of what information it holds, how members of the public can access the information and what charge will be made for providing such access. The Council is in the process of preparing the fairly extensive document required of it and meanwhile anyone wanting information should contact the Clerk to the Council.

Charges will be at cost and at the Clerk’s discretion.

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