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PC Agenda 9th May 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough on Tuesday 9th May 2017 at 7.30pm to which the Councillors are summoned to attend.

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addressed from any of the following may take part: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Annual Council Meeting (AGM)

Apologies for absence:

Election of Chairman, Vice Chairman, Financial and Responsible Officer, resignations, co-options, elections of Parish Councillors, signing of all necessary forms and declarations, welcomings and thank yous accordingly.  

Chairman’s Report

Financial Report

Confirmation of membership of EALC, NALC, CALC, SLCC

Ordinary Council Meeting

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.  Audit Return and Associated Compliances
  • To note internal auditor report
  • Minute agreement for our Financial Regulations and Risk Assessment
  • Complete Annual Governance Statement
  • Confirm and agree Accounting Statement 2016/17
2.  Playgrounds and Playing Fields
  • Reports on both play areas and fields
  • Annual Report from Anglia Inspection Services indicating work required
  • Decision required: Any other matters that require attention?
3.  Appointing Trustees to the Wigboroughs and Peldon Community Hall Committee
  • Decision required: One trustee to be appointed for the Wigboroughs and one for Peldon
4.  Parish Council Communications
  • Follow-up discussion having looked at other websites
  • Decisions required: Any changes to any of our communication avenues thought necessary?   
5.  Defibrillators
  • To discuss progress so far including training session in Salcott VH 16th May
  • Decisions required: What more needs to be done?
6.  Actions and Reminder List – update
Correspondence:
Planning applications:
170852 Proposal: Listed Building application for alterations at Wayside Cottage, Church Road, Peldon
Planning Decisions:
170502: Proposal: Day nursery care ages 0-5, located on designated rural employment area. Existing agricultural buildings demolished for proposed development to comply with Ofsted Specification at land adjacent Games Farmhouse, Lower Road, Peldon – Refuse
Finances:
101924 Mr J Newman – play insp x 2 £60.00
101925 Business Services at CAS Ltd. – defibs insurance £12.94
101926 AIS – Annual playground inspections £234.00
101927 EALC + NALC – Annual subs £306.02
101928 R S Pullen – clerk’s salary – May £426.82
101929 Mr J Newman – play insp £30.00

The next meeting will be on Tues 13th June 2017 at 7.30pm in Peldon Church  

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PC Agenda 14th March 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held in Peldon Church 7.30pm on Tuesday 14th March 2017 to which the Councillors are summoned to attend.

Apologies for absence: Bob Holmes

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.  Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Decision required: Any matters that require attention?

2.  Virley Brook Flood Modelling Study Meeting – Report

  • Meeting at Environment Agency offices on 9th March 2017

3.  Peldon and Wigboroughs Community Centre

  • To note matters to date of the PC’s role in this.

4.  Actions and Reminder List

  • Update

Correspondence:

  • National Plant Monitoring Scheme support@npms.org.uk or phone 01722 342743
  • Victim Support Volunteer Recruitment www.victimsupport.org.uk  01277 357557
  • RCCE 2017 Essex Village of the Year competition entry form
  • Essex Coastal Forum Meeting at County Hall 6th March 2017
  • Mersea Island Courier – invitation to enter articles of interest

Planning Decisions:

Planning Enforcement Appeal against Enforcement Notice has been lodged (Ref: 091167) Appeal ref: APP/A1530/C/17/3168882 at Mehalah, The Strood, Peldon
170063 Proposal: Fenestration adjustments and inclusion of attic storage space to family leisure activity at Fourways Farm, Barnhall Road, Salcott – Approve Conditional
163076 Application for a Lawful Development Certificate for an existing caravan to be positioned on site and the use of a storage building that has been used to store outboard engines, oars and other owner paraphernalia at Bennysteins, The Strood, Peldon – Refuse Certificate of Lawful Use or Development
163103 Proposal: 1.2m extension to existing domestic garage and garden screen wall to existing patio at Willow Creek Farm, Colchester Road, Virley – Approve Conditional

Finances:

101916 R S Pullen – Webhosting (101915 cancelled) £38.97
101917 R S Pullen – clerk’s salary March £426.82
101918 R S Pullen – clerk’s expenses £172.48

The next meeting will be on Tues 11th April 2017 at 7.30pm at Salcott Village Hall  

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PC Minutes 10th January 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 10th January 2017.

Present: Robert Kean, Jinny Gale, Phil Gladwin, John Walker, Netty Knill-Jones, Lynne Simmons, Jackie Maclean, Zone Warden.

Apologies for absence: Liz Davidson, Bob Holmes, Nicky Ellis, Kevin Bentley.

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: The fly tipped asbestos has been removed. Prosecutions for fly tipping are ongoing. A volunteer Litter Warrior is required for Salcott, see below; there are already 70 in operation for Zone 1 area of Colchester.  There is to be a big Spring Clean the first weekend of March, or either Continue reading

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PC Minutes 13th December 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Church at 7.30pm on Tuesday 13th December 2016.

Present: Liz Davidson, Jinny Gale, Bob Holmes, Phil Gladwin, John Walker, Netty Knill-Jones, Robert Kean, Robert Davidson, Andrew Ellis, Zone Warden and one member of the public

Apologies for absence: Nicky Ellis, Lynne Simmons, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Costs to provide and empty a dog bin were given.  A countrywide Litter Pick Weekend will be 3rd-5th March 2017 and it is hoped that as many as possible will volunteer for this worthwhile event.  Prosecutions for fly tipping and litter being thrown from a moving car are ongoing.  Some asbestos fly tipped in Great Wigborough was reported.

County Councillor Report: Included that the analysis from the second speed survey carried out on Mersea Road, Peldon was due shortly. There are several alternatives for road improvements around the A120 that are being considered.

Borough Councillor Reports: The grant received by the parish council from Colchester Borough Council has been reduced for this next financial year.  New rules for refuse collection will allow for 3 black sacks purchased by the householder to be collected fortnightly. Continue reading

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PC Minutes 8th November 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 8th November 2016

Present: Robert Kean, Bob Holmes, Liz Davidson, Jinny Gale, Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Nicky Ellis, Andrew Ellis, Kevin Bentley

Apologies for absence: John Walker, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: No report given

Borough Councillor Report: A CBC Local Plan update meeting had been attended and following consultation responses there are now no proposed sites for development in our villages.  The next stage with Continue reading

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PC Agenda 8th November 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 8th November 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.        Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Discuss the suggestion of alterations to the cable wire on Moss Hay.
  • Decision required: Any other matters that require attention?

2.        Financial Regulations – November 2016

  • To note,  agree and adopt this version of  Financial Regulations for our purposes
  • Decision required: Is everyone in agreement with this proposal?

3.        VAS positioning

  • Discuss possible sites and meeting with ECC  if arranged
  • Decision required: What do we need to do now?

4.        Defibrillator

  • Discuss the quote from WEL Medical Ltd. and possible sources for funding
  • Decision required: Do we wish to take this any further?

5.        The Winstred Eye – update

6.        Actions and Reminder List – updated

Correspondence:

  • Peldon Church for meetings until new hall is built
  • ECC Highways notification of road closure for drainage works
  • CCVS – Community Marketplace at Firstsite 23rd Nov 9.30-3.30
  • CBC – PSPO – anti-social behaviour of dog fouling in public areas
  • West Mersea nuisance dog owner- emails etc.

Planning Applications:

162672 Proposal: Two storey side extension and orangery (not started) plus dropped curb access (installed) at The Hinds, Colchester Road, Virley

Planning Decisions:

162229 Proposal: Single storey rear house extension and single storey detached cart lodge at The Briars, Peldon Road, Peldon – Approve conditional
162247 Proposal: Outline application for erection of five dwellings at Heritage Pension, St Ives Road, Peldon – Withdrawn

Finances:

101902 R S Pullen – clerk’s salary November £426.82

The next meeting will be on Tues 13th December 2016 at 7.30pm at Peldon Church  

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PC Minutes 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016

Present: Bob Holmes, Liz Davidson, Robert Kean, Phil Gladwin, Lynne Simmons, Nicky Ellis, John Walker, Andrew Ellis, 2 Zone Wardens and 3 members of the public

Apologies for absence: Jinny Gale, Netty Knill-Jones, Robert Davidson, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Changes at the refuse tips should be noted as to what they will accept now. A speed check had been carried out in Peldon. Thanks were given to the Zone Wardens for Continue reading

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PC Agenda 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports: Continue reading

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PC Agenda 9th February 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 9th February 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting – to be confirmed as a true record of the meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Any work completed or ongoing that needs discussing including Salcott playground fencing quotes received and forthcoming for installation
  • Decision required: Is there anything that needs immediate attention?
  • Decision required: Installation of Salcott fencing/ using any available funding.

2   Peldon Parish Councillor Vacancy

  • Discuss how, where and for how long we should advertise the vacancy

3   Vehicle Racing along new stretch of Reservoir Road

  • Discuss what we can do about this if anything
  • Decision required: Who could/should we contact on the matter?

4   Standing Orders, Media Policy, Transparency Code

  • Discuss any documents we have prepared and ready
  • Decision required: To agree and adopt where appropriate
  • Decision required: To agree to Transparency Fund application

5   Wigborough Zeppelin Event Saturday 24th September 2016

  • To note  the programme and how it will affect the local area

6   Courses Reports

  • To receive reports from Planning Training and Transparency Code
  • To approve Transparency Fund application form

7   Actions and Reminders List – update including website information

Correspondence:

  • CBC – Local Plan update

Planning Applications:

152293 Proposal: Single storey side extension at Elm Tree Cottage, Church Road, Peldon

Finances:

101866 Webhosting UK COM Ltd. £38.97
101867 Peldon Village Hall – hire incl for Community Group £185.00
101868 EALC – Course/briefing £15.00
101869 Information Commissioner – Data Protection £35.00
101870 T Simmons – playground insp £30.00
101871 R S Pullen – Clerk’s February salary £375.65
101872 Salcott Village Hall – hire £120.00

The next meeting will be on Tues 8th March 2016 at 7.30pm at Salcott Village Hall

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PC Minutes 12th January 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Website: www.winstred100.org

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 12th January 2016.

Present: John Walker, Bob Holmes, Phil Gladwin, Lynne Simmons, Jinny Gale, Liz Davidson, Nicky Ellis, Netty Knill-Jones, Andrew Ellis, Zone Warden and 1 member of the public

Apologies for absence: Kevin Bentley, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report: Litter picking equipment has been distributed to those who carry out this very valuable job in our villages and teams can be organised for a thorough blitz of particularly bad areas.

Borough Councillor: The Locality Budget and S106 monies will be looked into for funding the Salcott playground equipment area.

Public-Have Your Say: None

Declarations of Interest: None

1.    Precept/Grant 2016/2017 – following a thorough appraisal of our previous and forecasted expenses Bob proposed, Phil seconded and all agreed to increase our grant/precept for the following year by £100, taking into account the increase in housing. A company was set up by local government bodies to appoint new auditors on our behalf for 2017 onwards unless we choose to opt out which we have agreed not to do.

2.    Playgrounds and Playing Fields  – The Community Group have carried out some sterling work for us in Peldon, for which the organisers will be thanked,  surplus mud etc will be disposed of and any associated costs will be met by the parish council. It is unfortunate that work at Moss Hay has damaged the entrance but this was unavoidable and it will recover in time and be reinstated accordingly if necessary.  The vandalized Dog Fouling sign will be reinstated yet again.  The bench with a rotten leg will be addressed. Future work for the Community Group will be tree guard removal on Pete Tye Common and grass cutting outside Peldon Church possibly on a regular basis.

3.    Bradwell – Local Community Liaison Council (LCLC) Meetings – Bob will attend these meetings on behalf of the parish council to enable us to keep up to date with proceedings and inform the residents when appropriate.

4.    Emails to the PC on a variety of random subjects – distribution to all councillors and answer as deemed appropriate.  

5.    Planning Comments Process – all councillors will endeavour to follow the agreed process as written in the final draft.

6.    Neighbourhood Watch – following further interest in setting up a scheme the information received by us at the presentation has been forwarded to these residents and if an interest is still there the parish council will arrange a meeting to assist in setting up a scheme but then take no further involvement.

7.    NALC Model Code – Media Policy – subject to checking other codes and policies that we have or should adhere to for any contradictions the parish council will adopt this Media Policy at the next meeting.

8.    Actions and Reminders List – updated and noting that owing to the Parish Council’s tireless efforts the Environment Agency has agreed to carry out a Flood Modelling Study for Virley Brook. Also, there are posters on the noticeboards about drop-in sessions held by Natural England to inform of their project to improve public access along the Essex coast.

Planning Applications:

152799 Proposal: Erection of detached one and a half storey 4 bedroom dwelling with single storey utility room and garage, landscaping and access at Salcot Cottages, The Street, Salcott

Planning Decisions:

152363 Proposal: Insertion of windows and doors into existing garage structure, with alterations and ground floor extension to provide ancillary accommodation for dependent relatives – resubmission of application no. 15111 at Bucklands, Copt Hall Lane, Little Wigborough – Refused
152318 Proposal: Vehicle access to and from highway at The Bungalow, Mersea Road, Peldon – Approve conditional

Finances:

101863 R S Pullen – Clerk’s January salary £375.65
101864 David J Kingaby – website management £444.96
101865 David J Kingaby – urgent migration £270.90

The next meeting will be on Tues 9th February 2016 at 7.30pm at Peldon Village Hall

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