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PC Agenda 14th March 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held in Peldon Church 7.30pm on Tuesday 14th March 2017 to which the Councillors are summoned to attend.

Apologies for absence: Bob Holmes

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.  Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Decision required: Any matters that require attention?

2.  Virley Brook Flood Modelling Study Meeting – Report

  • Meeting at Environment Agency offices on 9th March 2017

3.  Peldon and Wigboroughs Community Centre

  • To note matters to date of the PC’s role in this.

4.  Actions and Reminder List

  • Update

Correspondence:

  • National Plant Monitoring Scheme support@npms.org.uk or phone 01722 342743
  • Victim Support Volunteer Recruitment www.victimsupport.org.uk  01277 357557
  • RCCE 2017 Essex Village of the Year competition entry form
  • Essex Coastal Forum Meeting at County Hall 6th March 2017
  • Mersea Island Courier – invitation to enter articles of interest

Planning Decisions:

Planning Enforcement Appeal against Enforcement Notice has been lodged (Ref: 091167) Appeal ref: APP/A1530/C/17/3168882 at Mehalah, The Strood, Peldon
170063 Proposal: Fenestration adjustments and inclusion of attic storage space to family leisure activity at Fourways Farm, Barnhall Road, Salcott – Approve Conditional
163076 Application for a Lawful Development Certificate for an existing caravan to be positioned on site and the use of a storage building that has been used to store outboard engines, oars and other owner paraphernalia at Bennysteins, The Strood, Peldon – Refuse Certificate of Lawful Use or Development
163103 Proposal: 1.2m extension to existing domestic garage and garden screen wall to existing patio at Willow Creek Farm, Colchester Road, Virley – Approve Conditional

Finances:

101916 R S Pullen – Webhosting (101915 cancelled) £38.97
101917 R S Pullen – clerk’s salary March £426.82
101918 R S Pullen – clerk’s expenses £172.48

The next meeting will be on Tues 11th April 2017 at 7.30pm at Salcott Village Hall  

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PC Minutes 10th January 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 10th January 2017.

Present: Robert Kean, Jinny Gale, Phil Gladwin, John Walker, Netty Knill-Jones, Lynne Simmons, Jackie Maclean, Zone Warden.

Apologies for absence: Liz Davidson, Bob Holmes, Nicky Ellis, Kevin Bentley.

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: The fly tipped asbestos has been removed. Prosecutions for fly tipping are ongoing. A volunteer Litter Warrior is required for Salcott, see below; there are already 70 in operation for Zone 1 area of Colchester.  There is to be a big Spring Clean the first weekend of March, or either Continue reading

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PC Minutes 13th December 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Church at 7.30pm on Tuesday 13th December 2016.

Present: Liz Davidson, Jinny Gale, Bob Holmes, Phil Gladwin, John Walker, Netty Knill-Jones, Robert Kean, Robert Davidson, Andrew Ellis, Zone Warden and one member of the public

Apologies for absence: Nicky Ellis, Lynne Simmons, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Costs to provide and empty a dog bin were given.  A countrywide Litter Pick Weekend will be 3rd-5th March 2017 and it is hoped that as many as possible will volunteer for this worthwhile event.  Prosecutions for fly tipping and litter being thrown from a moving car are ongoing.  Some asbestos fly tipped in Great Wigborough was reported.

County Councillor Report: Included that the analysis from the second speed survey carried out on Mersea Road, Peldon was due shortly. There are several alternatives for road improvements around the A120 that are being considered.

Borough Councillor Reports: The grant received by the parish council from Colchester Borough Council has been reduced for this next financial year.  New rules for refuse collection will allow for 3 black sacks purchased by the householder to be collected fortnightly. Continue reading

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PC Minutes 8th November 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 8th November 2016

Present: Robert Kean, Bob Holmes, Liz Davidson, Jinny Gale, Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Nicky Ellis, Andrew Ellis, Kevin Bentley

Apologies for absence: John Walker, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: No report given

Borough Councillor Report: A CBC Local Plan update meeting had been attended and following consultation responses there are now no proposed sites for development in our villages.  The next stage with Continue reading

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PC Agenda 8th November 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 8th November 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.        Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Discuss the suggestion of alterations to the cable wire on Moss Hay.
  • Decision required: Any other matters that require attention?

2.        Financial Regulations – November 2016

  • To note,  agree and adopt this version of  Financial Regulations for our purposes
  • Decision required: Is everyone in agreement with this proposal?

3.        VAS positioning

  • Discuss possible sites and meeting with ECC  if arranged
  • Decision required: What do we need to do now?

4.        Defibrillator

  • Discuss the quote from WEL Medical Ltd. and possible sources for funding
  • Decision required: Do we wish to take this any further?

5.        The Winstred Eye – update

6.        Actions and Reminder List – updated

Correspondence:

  • Peldon Church for meetings until new hall is built
  • ECC Highways notification of road closure for drainage works
  • CCVS – Community Marketplace at Firstsite 23rd Nov 9.30-3.30
  • CBC – PSPO – anti-social behaviour of dog fouling in public areas
  • West Mersea nuisance dog owner- emails etc.

Planning Applications:

162672 Proposal: Two storey side extension and orangery (not started) plus dropped curb access (installed) at The Hinds, Colchester Road, Virley

Planning Decisions:

162229 Proposal: Single storey rear house extension and single storey detached cart lodge at The Briars, Peldon Road, Peldon – Approve conditional
162247 Proposal: Outline application for erection of five dwellings at Heritage Pension, St Ives Road, Peldon – Withdrawn

Finances:

101902 R S Pullen – clerk’s salary November £426.82

The next meeting will be on Tues 13th December 2016 at 7.30pm at Peldon Church  

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PC Minutes 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016

Present: Bob Holmes, Liz Davidson, Robert Kean, Phil Gladwin, Lynne Simmons, Nicky Ellis, John Walker, Andrew Ellis, 2 Zone Wardens and 3 members of the public

Apologies for absence: Jinny Gale, Netty Knill-Jones, Robert Davidson, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Changes at the refuse tips should be noted as to what they will accept now. A speed check had been carried out in Peldon. Thanks were given to the Zone Wardens for Continue reading

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PC Agenda 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports: Continue reading

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PC Agenda 9th February 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 9th February 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting – to be confirmed as a true record of the meeting

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Any work completed or ongoing that needs discussing including Salcott playground fencing quotes received and forthcoming for installation
  • Decision required: Is there anything that needs immediate attention?
  • Decision required: Installation of Salcott fencing/ using any available funding.

2   Peldon Parish Councillor Vacancy

  • Discuss how, where and for how long we should advertise the vacancy

3   Vehicle Racing along new stretch of Reservoir Road

  • Discuss what we can do about this if anything
  • Decision required: Who could/should we contact on the matter?

4   Standing Orders, Media Policy, Transparency Code

  • Discuss any documents we have prepared and ready
  • Decision required: To agree and adopt where appropriate
  • Decision required: To agree to Transparency Fund application

5   Wigborough Zeppelin Event Saturday 24th September 2016

  • To note  the programme and how it will affect the local area

6   Courses Reports

  • To receive reports from Planning Training and Transparency Code
  • To approve Transparency Fund application form

7   Actions and Reminders List – update including website information

Correspondence:

  • CBC – Local Plan update

Planning Applications:

152293 Proposal: Single storey side extension at Elm Tree Cottage, Church Road, Peldon

Finances:

101866 Webhosting UK COM Ltd. £38.97
101867 Peldon Village Hall – hire incl for Community Group £185.00
101868 EALC – Course/briefing £15.00
101869 Information Commissioner – Data Protection £35.00
101870 T Simmons – playground insp £30.00
101871 R S Pullen – Clerk’s February salary £375.65
101872 Salcott Village Hall – hire £120.00

The next meeting will be on Tues 8th March 2016 at 7.30pm at Salcott Village Hall

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PC Minutes 12th January 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Website: www.winstred100.org

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 12th January 2016.

Present: John Walker, Bob Holmes, Phil Gladwin, Lynne Simmons, Jinny Gale, Liz Davidson, Nicky Ellis, Netty Knill-Jones, Andrew Ellis, Zone Warden and 1 member of the public

Apologies for absence: Kevin Bentley, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report: Litter picking equipment has been distributed to those who carry out this very valuable job in our villages and teams can be organised for a thorough blitz of particularly bad areas.

Borough Councillor: The Locality Budget and S106 monies will be looked into for funding the Salcott playground equipment area.

Public-Have Your Say: None

Declarations of Interest: None

1.    Precept/Grant 2016/2017 – following a thorough appraisal of our previous and forecasted expenses Bob proposed, Phil seconded and all agreed to increase our grant/precept for the following year by £100, taking into account the increase in housing. A company was set up by local government bodies to appoint new auditors on our behalf for 2017 onwards unless we choose to opt out which we have agreed not to do.

2.    Playgrounds and Playing Fields  – The Community Group have carried out some sterling work for us in Peldon, for which the organisers will be thanked,  surplus mud etc will be disposed of and any associated costs will be met by the parish council. It is unfortunate that work at Moss Hay has damaged the entrance but this was unavoidable and it will recover in time and be reinstated accordingly if necessary.  The vandalized Dog Fouling sign will be reinstated yet again.  The bench with a rotten leg will be addressed. Future work for the Community Group will be tree guard removal on Pete Tye Common and grass cutting outside Peldon Church possibly on a regular basis.

3.    Bradwell – Local Community Liaison Council (LCLC) Meetings – Bob will attend these meetings on behalf of the parish council to enable us to keep up to date with proceedings and inform the residents when appropriate.

4.    Emails to the PC on a variety of random subjects – distribution to all councillors and answer as deemed appropriate.  

5.    Planning Comments Process – all councillors will endeavour to follow the agreed process as written in the final draft.

6.    Neighbourhood Watch – following further interest in setting up a scheme the information received by us at the presentation has been forwarded to these residents and if an interest is still there the parish council will arrange a meeting to assist in setting up a scheme but then take no further involvement.

7.    NALC Model Code – Media Policy – subject to checking other codes and policies that we have or should adhere to for any contradictions the parish council will adopt this Media Policy at the next meeting.

8.    Actions and Reminders List – updated and noting that owing to the Parish Council’s tireless efforts the Environment Agency has agreed to carry out a Flood Modelling Study for Virley Brook. Also, there are posters on the noticeboards about drop-in sessions held by Natural England to inform of their project to improve public access along the Essex coast.

Planning Applications:

152799 Proposal: Erection of detached one and a half storey 4 bedroom dwelling with single storey utility room and garage, landscaping and access at Salcot Cottages, The Street, Salcott

Planning Decisions:

152363 Proposal: Insertion of windows and doors into existing garage structure, with alterations and ground floor extension to provide ancillary accommodation for dependent relatives – resubmission of application no. 15111 at Bucklands, Copt Hall Lane, Little Wigborough – Refused
152318 Proposal: Vehicle access to and from highway at The Bungalow, Mersea Road, Peldon – Approve conditional

Finances:

101863 R S Pullen – Clerk’s January salary £375.65
101864 David J Kingaby – website management £444.96
101865 David J Kingaby – urgent migration £270.90

The next meeting will be on Tues 9th February 2016 at 7.30pm at Peldon Village Hall

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PC Minutes 8th September 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th September 2015

Present: Nicky Ellis, Bob Holmes, Liz Davidson, Jinny Gale, Lynne Simmons, Phil Gladwin, Netty Knill-Jones, Andrew Ellis, Zone Warden and 14 members of the public

Apologies for absence: John Walker, Rob Surface, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: The Police and Zone Wardens have carried out speed checks in local villages, several were exceeding the limit and 46 mph in a 30 limit was the highest recorded speed. Culprits of littering will be prosecuted and somebody who threw a cigarette end out of a car window was fined £740 in court. Dog fouling culprits have and will continue to be prosecuted.  Zone Wardens now wear high vis jackets for their own safety and are now more easily identifiable.  A local source for selling the CBC food waste bins is being looked into. Zone Wardens will assist groups with equipment etc if they wish to carry out organised litter picking events in their area.

Borough Councillor: There is S106 money available for recreational capital projects from new build at Salcott and ideas will be considered.

Public-Have Your Say: Concern was raised about loose dogs.  Concern was also raised about accidents and speeding along the main road through our villages, taking out telegraph poles at frequent intervals, people being hurt badly and even killed, see item 5.

Declarations of Interest: None

1.   Playgrounds and Playing Fields: Work on Moss Hay is still on-going subject to availability of volunteers and workers time. Quotes for resurfacing and funding the footpath are still being investigated. Phil proposed, Nicky seconded and all agreed to ask Richard Playale to cut all the surrounding hedges that he can.  A broken bin top at Salcott will be looked into for replacing and the possibility for using the S106 money for rolling Salcott meadow will be explored.  It was decided not to obtain old equipment from Abberton and Langenhoe as it would be too costly in several ways. 

2.   Emergency Plan: Evidence would suggest that major incidents would now be dealt with by the main organizations, therefore it was decided that the PC’s  role in any crisis would be much more about local communication and helping one another therefore a simple up to date list of contacts and local information points will be compiled.   

3.   Standing Orders and Code of Conduct: The NALC (National Association of Local Councils) latest version of Standing Orders is appropriate for us. We signed the CBC Code of Conduct which will be tweaked to encompass our needs and then all our policies will be grouped together on the website. 

4.   Grass cutting statement: A statement on frequency and cost of grass cutting on our fields for the future has been devised and agreed and will be placed on the website and noticeboards.

5.   Speeding and Accidents: Noting recent accidents including a fatality concern has been expressed yet again about speeding vehicles along the main road.  A campaign beginning with a petition for a speed limit of 40mph has been set up. Anyone wishing to sign please contact David Crook on 01206 735645 or email davidrcrook@gmail.com .We will also approach Colchester Association of Local Councils for  the parish council representative on the Local Highways Panel for assistance in any way possible for this proposed speed limit.

6.   Essex Rural Strategy Consultation Event: A report was circulated prior to the meeting which including mention of updating the strategy with what has already been achieved, future aims and new issues to be considered particularly ‘community safety’.  The consultation will close at the end of September and the revised strategy should be published in early 2016.

7.   Finances for Year 2014/15: To confirm that the financial report for 2014/15 has been externally audited and displayed on the noticeboards and website. The Parish Council continues to hold approximately one year’s funds in hand for possible emergencies.

8.   Abberton Reservoir Rights of Way: A report from the last meeting was given indicating decisions made including the purchase of a motorized wheelchair which can be used in the central section of footpaths.  Having discussed the proposals on various aspects of the different sections of the footpath that are in our remit the parish council gave Phil a mandate to vote as instructed following the discussion. Maps will be produced to show the footpaths and who (cycles, walkers, horse riders) can use them. Also an update of all the developments will be published in the magazine shortly.

9.   Actions and Reminders List – updated

Correspondence:

  • Essex Police reply to our letter of concern
  • Salcott Saltmarsh Event 4th Oct
  • Rural Housing – Housing Company
  • CBC – Individual Electoral Registration
  • The Essex Playing Field – Summer 2015
  • Thank you from Great and Little Wigs PCC
  • EALC AGM & ECC Annual Conference 24th Sept 2015
Planning Applications:
151476 Proposal: Infill to create entrance hall and relocate bathroom at Beckton House Farm, Barnhall Road, Salcott
151503 Proposal: removal on condition 02 of planning permission COL/102275/FUL to allow the building to be used as a B1, B2 & B8 at Pantiles Farm, Peldon Road, Abberton
150877 Proposal: Restore an outbuilding to its original function as a stand-alone studio. Remove asbestos roof and replace with reclaimed clay tiled roof, with 2 Velux roof light replacing current corrugated plastic roof light and render end wall. Demolish poor quality brick, timber and blockwork extension and level floor at Cob Cottage, Salcott Street, Salcott – Withdrawn
151650 Proposal: New roof structure, cladding and works at Waterways, Mersea Road, Peldon
151607 Proposal: Gable roof to right hand projection to create a balanced shape and form to the overall dwelling at Fourways Farm, Barnhall Road, Salcott
151716 Proposal: Building for recreational games room and covered poolside seating in connection with existing dwelling and residence at Fourways Farm, Barnhall Road, Salcott
151918 Proposal: Double garage sited in front of dwelling and rear extension orangery/garden room at Longacre, School Lane, Great Wigborough
Planning Decisions:
151476 Proposal: Infill to create entrance hall and relocate bathroom at Beckton House Farm, Barnhall Road, Salcott  Approve conditional

Finances:
101843 Mr B Gooding – play insp x 6 £180.00
101844 R S Pullen – Aug and Sept salary £751.30
101845 R S Pullen – expenses (ink, phone, petrol etc.) £232.27
101846 T Simmons- – play insp x 2, grass cuts x 4 £240.00

The next meeting will be on Tues 13th October 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough to include attendance from a Neighbourhood Watch representative and a report from the meeting at EA offices re Salcott flooding.

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