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PC Minutes 8th May 2018

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall on Tuesday 8th May 2018 at 7.30pm

Present: Phil Gladwin (chair), Robert Kean, Jinny Gale, Clare Lauwerys and 2 members of the public

Apologies for absence: John Walker, Andrew Ellis, Robert Davidson, Zone Warden

The Annual Parish Assembly

Everyone was welcomed to the meeting particularly to Clare, our new parish councillor.

Annual Council Meeting (AGM)

Jinny proposed, Robert seconded and all agreed for Phil to carry on as Chairman for this year. Jinny proposed, Phil seconded and all agreed for Robert to be Vice-Chairman for this year. Jinny proposed, Robert seconded and all agreed for the clerk to be the Responsible Financial Officer for the year. We are seeking to co-opt to fill the vacancies we have and leaflets have been delivered in the villages where the vacancies lie to advertise the positions and it is hoped for an enthusiastic response.  

Chairman’s Report: Thanks were expressed to the retiring parish councillors Nicky and Bob who have been a huge benefit to the team with a special mention for Bob’s tireless efforts with being the main driving force in getting the new hall built which would not have happened without him and so a very big thank you to Bob from the community, I’m sure everyone would agree. Thanks were also expressed to Terry, Jack, Barry and Liz for playgrounds and field work in particular and anyone else who has helped the parish council during this last year particularly the County and Borough Councillors and Zone Wardens who have always been available and willing to sort out any problems and issues that have come up. Thanks were expressed to Steve Copeland for carrying out the internal audit without charge and all the parish councillors and the clerk for good team work in addressing matters as and when they have arisen.

The parish council has had numerous planning applications to assess and pass comments on over the year and the new children’s nursery, which the parish council supported, is a major achievement for all and will be much appreciated by the community.                                                             

Financial Report: The Parish Council finances are in good order with holding a reasonable reserve for any unforeseen emergencies.

Confirmation of membership of EALC, NALC, CALC, SLCC: It was agreed by all to continue membership of these informative and useful bodies.

Ordinary Council Meeting

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: No report sent but to note they have removed a fly tipped mattress very quickly and sorted out illegal signs that had been erected.

County and Borough Councillor Reports: None sent

Public-Have Your Say: The drains in The Street at Salcott are still blocked and will be reported again.

Declarations of Interest: Phil for item 5.

  1. Audit Return and Associated Compliances: Phil proposed, Robert seconded and all agreed to accept the completed financial return for 2017/18 including the Annual Governance Statement, Accounting Statement, Financial Regulations and Risk Assessment which will be sent to the external auditor.
  2. Playgrounds and Playing Fields: Items needing attention at both play areas following the annual inspection report were noted and will be addressed as soon as possible.
  3. Clerk’s Salary Pay Increase: Jinny proposed, Phil seconded and all agreed for the clerk’s salary to increase in line with the National Salary Awards dated from April 2018, giving a monthly increase of £12.91.
  4. General Data Protection Act: From the presentation given by CBC at the Clerk’s Forum and advice from several other bodies at present our main concern is to ask email service users if they wish to carry on receiving information from the parish council. Other matters in this legislation are being address in due course as new advice is put out.
  5. Requested Dog Bin for Lodge Lane: Owing to the huge cost of providing a new dog bin, £360.72 for purchase and installation and more importantly £624.00 annual cost for emptying the parish council feels unable to fund this project. We will have made and erect signage in a bid to prompt dog walkers to take home their bags of dog poo rather than flinging them into the bushes as they return home as is happening now, for which there will be a small cost which we have agreed to at this meeting. If this is unsuccessful we will approach Abberton Reservoir Footpath people for their ideas and support.
  6. Peldon and Wigboroughs Community Hall: The Wigboroughs Management Committee and the new joint venture for the hall is moving forwards towards a merger.    
  7. Solar Panel Light for Bus Shelter: Having received a reasonable quote for this project the parish council thanked Jean Hedger for her offer to contribute most of the cost for this light and Phil proposed, Robert seconded and all agreed for the parish council to make up the balance and to provide a plaque thanking Terry Hedger for all his work he carried out for the parish council over many years.
  8. Greens and Common Land: As yet, we have been unable to ascertain the true position of common land and village greens within the parish of Peldon
  9. Actions and Reminder List – updated including that an overhanging tree in School Lane has been dealt with and a meeting is to take place to try and address problems with dog walkers at Copt Hall.

Planning Decisions:

180788:Proposal: Notification of prior approval for a proposed change of use of agricultural building to one dwelling house at Green Farm, The Street, Salcott – Prior Approval Required (Approved)

Finances:

101972 R S Pullen – office expenses, light, heat, etc£250.00
101973 R S Pullen – clerk’s salary – May£426.82
101974 Royal Mail Group Ltd. – Wigborough post box£750.00

The next meeting will be on Tues 12th June 2018 at 7.30pm in Abbotts Hall Farm, Great Wigborough  

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PC Agenda 14th November 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 14th November 2017 to which the Councillors are summoned to attend.

Apologies for absence: Bob Holmes

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say: Continue reading

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PC Agenda 10th October 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon and Wigboroughs Community Hall, Church Road, Peldon 7.30pm on Tuesday 10th October 2017 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say: Continue reading

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PC Agenda 12th September 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough 7.30pm on Tuesday 12th September 2017 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say: Continue reading

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PC Minutes 14th June 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 14th June 2016

Present: Netty Knill-Jones, Lynne Simmons, John Walker, Phil Gladwin (chair), Nicky Ellis, Jinny Gale, Bob Holmes, Liz Davidson, Andrew Ellis and 2 members of the public

Apologies for absence: Kevin Bentley, Jackie Maclean, Robert Davidson, Zone Warden

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: None sent but they had cleared up a fly tipping problem for us

Borough Councillor Report: Certain matters are to be chased up including requesting resurfacing of Mill Road, Virley but in particular the sunken areas either side of the bridge, Continue reading

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PC Agenda 14th June 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 14th June 2016 to which the Councillors are summons to attend.

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

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PC Minutes 10th May 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough
Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 10th May 2016.

Present: Bob Holmes, Nicky Ellis, Liz Davidson, Jinny Gale, Lynne Simmons, Phil Gladwin, John Walker, Netty Knill-Jones, John Jowers, Pat Moore, Robert Davidson, Andrew Ellis, Kevin Bentley and 5 members of the public

Apologies for absence: Jackie Maclean

The Annual Parish Assembly

Everyone was welcomed to the meeting by the chairman and all the Continue reading

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PC Minutes 12th April 2016

WINSTRED HUNDRED PARISH COUNCIL
Peldon   Great Wigborough   Little Wigborough   Salcott   Virley
Website: www.winstred100.org

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 12th April 2016. Continue reading

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Annual Report for 2012/2013

Winstred Hundred Parish Council
Annual Report 2012/2013

Personnel

2012 saw a change in personnel as we thanked Jinny Gale for her hard work chairing the Parish Council for 3 years. I took over as Chairman with Jane Banks as Vice chair. We are pleased to welcome Andy Beharrell as councillor for Virley. He joins the rest of the current councillors: Peldon: John Walker, Charles Dymond; Wigboroughs :Jinny Gale, Phil Gladwin, Salcott: Netty Knill-Jones and Lynn Simmons.

This year we have added another venue – in addition to the PC meetings being held in Peldon and Salcott Village Halls, we are also using the new meeting rooms at Essex Wildlife Trust, Abbotts Hall, Gt Wigborough to offer more flexibility to our residents.

Thanks

The team have been grateful for the interest and involvement of our residents which helps to focus our work. We are supported by many in the parish who give their time to their community, those who do regular and occasional work, our Borough and County Councillors, our colleagues from Essex Police who have regularly turned up to our meetings and our hardworking Clerk.

This year we have been very well supported by the Community Service Team who have assisted with a lot of heavy clearance in Moss Hay and the Wigboroughs.

Our local Zone wardens have also been welcomed at our recent meetings and have been a very effective quick response team within the community.

Finances

The Council has had the benefit of financial worksheets drawn up monthly by our clerk. We have needed to scrutinise all activities due to the tightening budget as a direct result of CBC withdrawing most of the revenue grant. The accounts to 31st March 2013 are attached. They have been internally audited, thank you to Steve Copeland for his assistance.

Planning

The Council continues to have training in current planning legislation and has been using our Village Design Statement when reviewing local planning applications. This year we have commented on over 30 local applications and would encourage residents to continue making their views known to us.

Play Areas

These continue to be well managed and are inspected regularly. The play area at Salcott has benefited with the addition of rubber chippings which we expect to be more cost effective in it’s maintenance. Peldon has had it’s basketball pad replaced with grants from the ECC Big Society Fund and CBC Locality Budget Grant , than you to Councillor Terry Sutton . John Walker had dog fouling notices made up and these were erected.

Broadband initiative

A huge amount of work has been carried out with particular thanks to John Walker and a contract which includes details of installation and costs etc has been drawn up between Winstred Hundred Parish Council and County Broadband Ltd. A launch event is anticipated in June/July 2013.

Flooding

In Salcott work has been carried out to improve the flooding problems we have there, further inspection during wet weather has been carried out by the CBC land drainage technician and there are noticeable improvements. More work is still to be done with the support of local landowners.

Other Activities

Councillors have continued to attend meetings of the Essex Wildlife Trust; the Abberton Reservoir Liaison Group which includes the Abberton Reservoir community fund – Phil Gladwin continues to put a lot of work into this committee on our behalf.

There has also been a newly formed Abberton Reservoir Footpath Committee. Wigborough Village Hall Committee both Jinny Gale and Phil Gladwin are our representatives and the Colchester Association of Local Councils is regularly attended.

The clerk attends the Clerk’s forum.

The team continually takes information from our residents forward – reporting on potholes, speeding, litter, missing/broken signs/play equipment and problem areas. Grass cutting of public areas continues to be paid for from the precept. The Parish Council is made up of elected representatives who volunteer their time and support for the residents and parish of Winstred Hundred, as a new chair in 2012 year I have been very grateful for their help and encouragement.

Nicky Ellis

(Click next for Financial reports)

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