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PC Minutes 8th May 2018

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall on Tuesday 8th May 2018 at 7.30pm

Present: Phil Gladwin (chair), Robert Kean, Jinny Gale, Clare Lauwerys and 2 members of the public

Apologies for absence: John Walker, Andrew Ellis, Robert Davidson, Zone Warden

The Annual Parish Assembly

Everyone was welcomed to the meeting particularly to Clare, our new parish councillor.

Annual Council Meeting (AGM)

Jinny proposed, Robert seconded and all agreed for Phil to carry on as Chairman for this year. Jinny proposed, Phil seconded and all agreed for Robert to be Vice-Chairman for this year. Jinny proposed, Robert seconded and all agreed for the clerk to be the Responsible Financial Officer for the year. We are seeking to co-opt to fill the vacancies we have and leaflets have been delivered in the villages where the vacancies lie to advertise the positions and it is hoped for an enthusiastic response.  

Chairman’s Report: Thanks were expressed to the retiring parish councillors Nicky and Bob who have been a huge benefit to the team with a special mention for Bob’s tireless efforts with being the main driving force in getting the new hall built which would not have happened without him and so a very big thank you to Bob from the community, I’m sure everyone would agree. Thanks were also expressed to Terry, Jack, Barry and Liz for playgrounds and field work in particular and anyone else who has helped the parish council during this last year particularly the County and Borough Councillors and Zone Wardens who have always been available and willing to sort out any problems and issues that have come up. Thanks were expressed to Steve Copeland for carrying out the internal audit without charge and all the parish councillors and the clerk for good team work in addressing matters as and when they have arisen.

The parish council has had numerous planning applications to assess and pass comments on over the year and the new children’s nursery, which the parish council supported, is a major achievement for all and will be much appreciated by the community.                                                             

Financial Report: The Parish Council finances are in good order with holding a reasonable reserve for any unforeseen emergencies.

Confirmation of membership of EALC, NALC, CALC, SLCC: It was agreed by all to continue membership of these informative and useful bodies.

Ordinary Council Meeting

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: No report sent but to note they have removed a fly tipped mattress very quickly and sorted out illegal signs that had been erected.

County and Borough Councillor Reports: None sent

Public-Have Your Say: The drains in The Street at Salcott are still blocked and will be reported again.

Declarations of Interest: Phil for item 5.

  1. Audit Return and Associated Compliances: Phil proposed, Robert seconded and all agreed to accept the completed financial return for 2017/18 including the Annual Governance Statement, Accounting Statement, Financial Regulations and Risk Assessment which will be sent to the external auditor.
  2. Playgrounds and Playing Fields: Items needing attention at both play areas following the annual inspection report were noted and will be addressed as soon as possible.
  3. Clerk’s Salary Pay Increase: Jinny proposed, Phil seconded and all agreed for the clerk’s salary to increase in line with the National Salary Awards dated from April 2018, giving a monthly increase of £12.91.
  4. General Data Protection Act: From the presentation given by CBC at the Clerk’s Forum and advice from several other bodies at present our main concern is to ask email service users if they wish to carry on receiving information from the parish council. Other matters in this legislation are being address in due course as new advice is put out.
  5. Requested Dog Bin for Lodge Lane: Owing to the huge cost of providing a new dog bin, £360.72 for purchase and installation and more importantly £624.00 annual cost for emptying the parish council feels unable to fund this project. We will have made and erect signage in a bid to prompt dog walkers to take home their bags of dog poo rather than flinging them into the bushes as they return home as is happening now, for which there will be a small cost which we have agreed to at this meeting. If this is unsuccessful we will approach Abberton Reservoir Footpath people for their ideas and support.
  6. Peldon and Wigboroughs Community Hall: The Wigboroughs Management Committee and the new joint venture for the hall is moving forwards towards a merger.    
  7. Solar Panel Light for Bus Shelter: Having received a reasonable quote for this project the parish council thanked Jean Hedger for her offer to contribute most of the cost for this light and Phil proposed, Robert seconded and all agreed for the parish council to make up the balance and to provide a plaque thanking Terry Hedger for all his work he carried out for the parish council over many years.
  8. Greens and Common Land: As yet, we have been unable to ascertain the true position of common land and village greens within the parish of Peldon
  9. Actions and Reminder List – updated including that an overhanging tree in School Lane has been dealt with and a meeting is to take place to try and address problems with dog walkers at Copt Hall.

Planning Decisions:

180788:Proposal: Notification of prior approval for a proposed change of use of agricultural building to one dwelling house at Green Farm, The Street, Salcott – Prior Approval Required (Approved)

Finances:

101972 R S Pullen – office expenses, light, heat, etc£250.00
101973 R S Pullen – clerk’s salary – May£426.82
101974 Royal Mail Group Ltd. – Wigborough post box£750.00

The next meeting will be on Tues 12th June 2018 at 7.30pm in Abbotts Hall Farm, Great Wigborough  

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PC Agenda 8th May 2018

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall on Tuesday 8th May 2018 at 7.30pm to which the Councillors are summoned to attend.

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take part: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Annual Council Meeting (AGM)

Apologies for absence:

Election of Chairman, Vice Chairman, Financial and Responsible Officer, resignations, co-options, elections of Parish Councillors, signing of all necessary forms and declarations, welcomings and thank yous accordingly.  

Chairman’s Report Continue reading

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PC Minutes 12th September 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough 7.30pm on Tuesday 12th September 2017

Present: John Walker, Nicky Ellis, Lynne Simmons, Phil Gladwin, Bob Holmes, Liz Davidson, Robert Kean, Andrew Ellis, Zone Warden and one member of the public

Apologies for absence: Jackie Maclean, Robert Davidson, Netty Knill-Jones

Minutes of the last meeting: were agreed by all and signed by the chairman

Zone Warden Report: Successful fly tipping prosecutions have been taking place resulting in Continue reading

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PC Minutes 11th July 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the  meeting of Winstred Hundred Parish Council held at Salcott Village Hall 7.30pm on Tuesday 11th July 2017.

Present: John Walker, Bob Holmes, Jinny Gale, Netty Knill-Jones, Robert Kean, Phil Gladwin (chair), Liz Davidson, Lynne Simmons, Andrew Ellis and 3 members of the public

Apologies for absence: Nicky Ellis, Robert Davidson

Minutes of the last meeting: were agreed by all and signed by the chairman

Zone Warden Report: None received

Borough Councillor Report: Certain matters already reported will be investigated further contacting ECC Highways Continue reading

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PC Agenda 11th July 2017

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall 7.30pm on Tuesday 11th July 2017 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say: Continue reading

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PC Minutes 13th December 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Church at 7.30pm on Tuesday 13th December 2016.

Present: Liz Davidson, Jinny Gale, Bob Holmes, Phil Gladwin, John Walker, Netty Knill-Jones, Robert Kean, Robert Davidson, Andrew Ellis, Zone Warden and one member of the public

Apologies for absence: Nicky Ellis, Lynne Simmons, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Costs to provide and empty a dog bin were given.  A countrywide Litter Pick Weekend will be 3rd-5th March 2017 and it is hoped that as many as possible will volunteer for this worthwhile event.  Prosecutions for fly tipping and litter being thrown from a moving car are ongoing.  Some asbestos fly tipped in Great Wigborough was reported.

County Councillor Report: Included that the analysis from the second speed survey carried out on Mersea Road, Peldon was due shortly. There are several alternatives for road improvements around the A120 that are being considered.

Borough Councillor Reports: The grant received by the parish council from Colchester Borough Council has been reduced for this next financial year.  New rules for refuse collection will allow for 3 black sacks purchased by the householder to be collected fortnightly. Continue reading

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PC Agenda 13th December 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Church at 7.30pm on Tuesday 13th December 2016 to which the Councillors are summoned to attend.

Apologies for absence:

Minutes of the last meeting:

Zone Warden Report:

County and Borough Councillor Reports:

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.  Playgrounds and Playing Fields

  • Reports on both play areas and fields include modification of cable wire
  • Decision required: Any other matters that require attention?

2.  England Coast Path

  • Natural England requires an official PC reply for the suggested route
  • Decision required: Do we accept the route and how should we reply?

3.  VAS positioning

  • To note new survey strips installed and we await the outcome
  • Decision required: Should we notify residents now or wait for result?

4.  Defibrillator

  • To note British Heart Foundation form filled in and authorised for 2 on VHs
  • To note insurance is available on our policy at minimal cost

5.  The Winstred Eye – update

6.  Cheques

  • Decision required: Should we agree to the policy of cheques being signed at meetings that are not on the agenda but subsequently minuted, invoices having been received in good time prior to the meeting.

7.  Actions and Reminder List – update

Correspondence:

  • Useful Contact Information from Passenger Transport
  • ECC on Essex Energy Switch
  • CBC – Unauthorised Encampments information
  • Bradwell LCLC Meeting 10am 14th Dec 2016 at Mundon Victory Hall & Survey

Planning Applications:

161446 Proposal: Demolition of existing dilapidated out buildings and construction of a detached triple cart lodge garage and attached outbuilding at St Ives Farm – Appeal Lodged
162039 Proposal: The replacement of storage barn including replacement of damaged concrete base and regularisation of use and siting of caravan on land at Land adj Mehalah, The Strood – Withdrawn
162797 Proposal: Extend loft space above existing garage to convert into annexe at Marsh Cottage, The Strood
162818 Proposal: Outline application for proposed replacement and enlargement of existing employment use and creation of additional new employment (B1, B2, B8) including existing and creating of new parking at Pantiles, Peldon Road, Peldon
162987 Proposal: Residential Development – Five Dwellings (Resubmission of application 162247) at Heritage Pension, St Ives Road, Peldon
162674 Proposal: Amended plans as before at The Hinds, Colchester Road, Virley

Planning Decisions:

162473 Proposal: Erection of single storey extension and conservatory with internal alterations to sub-divide existing dwelling into two dwellings at Lodge Cottage, Lodge Lane, Peldon – Refuse

Finances:

101906 R S Pullen – clerk’s salary December£426.82
101907 SLCC – annual subs£68.06
101908 Tollesbury St Mary’s PCC – mag entries£70.00

The next meeting will be on Tues 10th January 2017 at 7.30pm at Salcott Village Hall  

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PC Minutes 11th October 2016

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th October 2016

Present: Bob Holmes, Liz Davidson, Robert Kean, Phil Gladwin, Lynne Simmons, Nicky Ellis, John Walker, Andrew Ellis, 2 Zone Wardens and 3 members of the public

Apologies for absence: Jinny Gale, Netty Knill-Jones, Robert Davidson, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Warden Report: Changes at the refuse tips should be noted as to what they will accept now. A speed check had been carried out in Peldon. Thanks were given to the Zone Wardens for Continue reading

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