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PC Minutes 9th December 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 9th December 2014

Present: Charles Dymond (chair), John Walker, Jinny Gail, Phil Gladwin, Nicky Ellis, Rob Surface, Andrew Ellis, Robert Davidson and 3 members of the public

Apologies for absence: Bob Holmes, Lynne Simmons, Netty Knill-Jones, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police Report – None received other than the weekly report for the whole of Colchester.  The CALC meeting was attended by this and many other disgruntled parish councils where there was a police representative to explain the reasons for withdrawal of attending parish council meetings which, they say, is mainly due to funding cuts and they informed of the new-format meetings held every 8 weeks in 5 various locations around Colchester for the public to attend and express their concerns. Attendance numbers to these meetings will be monitored to establish their worth.

Zone Wardens Reports – None received

Borough and County Councillors – The drain cover has been fixed and the ‘No Through Road’ sign is scheduled for repositioning both at Salcott crossroads, and the missing village sign approaching Salcott from D’Arcy has been identified at last and will be reinstated in due course.

A bad patch of repair work along Mersea Road in Peldon will be reported for improvements.  Other ditch and hedge matters in Peldon and a hedge in Great Wigborough were discussed and further action will be taken.

Certain enforcement issues in all the villages will be followed up.

Public-Have Your Say – Enquiries were made for any update on the investigation of speed reduction methods for Lower Road, Peldon which will be followed up.  The rubber strips for monitoring speed were suggested as a start to establish the severity of the problem.

Declarations of Interest – None 

1.   Playgrounds and Playing Fields – at Peldon the old bark is in the process of being removed for us by the Community Team in preparation for the rubber to be installed and the signs for the new equipment are being made. We have now taken delivery of new flat swing seats which will be fitted shortly; also further hedge and ditch work will be addressed. At Salcott the new baby swing seat has been fitted and the deteriorating condition of the basketball pad has been noted for probable repair work in the spring/summer. 

2.   Peldon Hall Houses Hedge – a site visit had taken place and more questions arose as to how this should be tackled so a site meeting will be arranged with Peldon councillors for possible solutions and residents will be invited to attend. 

3.   Peldon Bus Stops/Shelter/Curbs – a site meeting with ECC Passenger Transportation Officer had taken place and he took on board all our suggestions and requirements to make these bus stops more user-friendly and it is thought that funding will be available. A specification will be drawn up for improvements needed to the brick built shelter to put the work out for tender. Suggested lighting at the bus stops was not thought to be appropriate in this rural village.   

4.   Abberton Reservoir Rights of Way – a consultation event will take place in Peldon Village Hall on Wednesday 4th February 2015 for two drop-in sessions 4 – 6 pm and 7 – 9 pm for a short presentation, fill in a questionnaire and ask any questions, refreshments will be provided. 

5.   Broadband – Salcott launch event will now be in the spring as winter months are possibly not suitable for some residents.

6.   Actions and Reminders List – updated including that Salcott telephone box is now added to the parish council insurance policy for a replacement value of £2,000 at a cost of £21.78 per annum.

Planning Applications
146240 Proposal: Listed building application for installation of secondary double glazing to 7 no. windows at Sleyes, Church Road, Peldon
146351 Proposal: Erection of detached two and a half storey dwelling with all habitable accommodation at first and second floor levels at Salcott Cottages, The Street, Salcott
Planning Decisions
145967 Proposal: Alteration to rear roof over existing projection forming gable and additional floor nursery/bedroom at Fourways, Barnhall Road, SalcottApprove conditional
146055 Proposal: Rear extension at Hillside Cottage, Colchester Road, Great WigboroughApprove conditional

 

Finances:
101802 Mrs E Davidson – Moss Hay grass cuts x 8£360.00
101803 B & S Chains – cradle swing and bolts£130.33
101804 Business Services at CAS Ltd – annual insurance£1,056.97
101805 R S Pullen – December salary£367.57
101806 Sutcliffe Play – swing seats, chains & shackles£273.82
101807 Tollesbury (St Mary’s) PCC – mag entries£55.00
101808 T Simmons – play insp.£30.00

 

The next meeting will be on Tues 13th Jan 2015 at 7.30pm at Peldon Village Hall

Abberton Reservoir Rights of Way

There will be a consultation event in Peldon Village Hall on Wednesday 4th February 2015 for two drop-in sessions 4 – 6 pm and 7 – 9 pm for a short presentation, fill in a questionnaire and ask any questions, refreshments will be provided. All are welcome to attend.

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PC Minutes 11th November 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th November 2014

Present: John Walker, Netty Knill-Jones, Lynne Simmons, Phil Gladwin, Charles Dymond (chair), Jinny Gale, Bob Holmes, Rob Surface, Kevin Bentley and 4 members of the public

Apologies for absence: Nicky Ellis, Andrew Ellis, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Police Report – received covering all Colchester

Zone Wardens Report – none received

Public-Have Your Say – Speeding along Lower Road in Peldon was discussed further and statistics have been collected emphasising this matter. The speed camera has been in operation but although this may deter some drivers it does not entirely solve the problem.

Borough and County Councillors: ECC will be approached to ask what options are available in an attempt to reducing the speeding in Peldon (as above).  Salcott issues regarding signs are being addressed and further missing signs in Great Wigborough will be chased up plus the request to remove a brown sign as it not relevant any longer. A ditch along Maldon Road where vehicles can drop into easily will be reported for assessing for possible solutions and likewise a section of Mersea Road in Peldon.  We are encouraged to have our say for the second consultation on the draft recommendations for the Electoral Boundaries.  We will repeat our request that all the villages of Winstred Hundred are in the same ward and not split as they are now.

Declarations of Interest: None

1.   Speeding matters – as above at Public and County Councillor

2.   Playgrounds and Playing Fields – are in good order and the Community Working Group has been approached requesting them to install the rubber surface at Moss Hay playground, hedge trimming work and removal of plastic collars on trees on Pete Tye Common and possibly ditch clearance work. Signage for the new equipment on Moss Hay will be made and erected shortly and we expressed our thanks to Robert Kean for fitting bird prevention wire above the swings.  Phil proposed, Bob seconded and all agreed for Terry to purchase the baby seat and bolts and install at Salcott playground.

3.   Salcott Telephone Box – lighting has been installed enabling the box to be insured which will be done shortly.

4.   Parish Council Thank You Letters – Names were suggested and letters will be sent in due course to those who are greatly appreciated for their voluntary contribution to the community.

5.   Peldon Bus Stops/Shelter/Curbs – following a site meeting Peldon councilors would value a site meeting with the ECC Passenger Transport Manager to explain their concerns and requests for all the bus stops in Peldon which will be arranged if possible.

6.   Abberton Reservoir – the Community Fund is now spent and there will be an open event at Peldon Village Hall in February 2015 for the public to view and discuss the proposed Rights of Way.

7.   Broadband – Salcott launch event is now postponed until mid to late January next year due to other pressing commitments.

8.   Actions and Reminders List – updated

Finances:
101797 Greener than Green – Salcott playground trees£250.00
101798 Mr B Gooding – play insp£30.00
101799 R S Pullen – expenses (phone, paper, ink, etc.)£254.20
101800 R S Pullen – November salary£367.57
101801 T Simmons – play insp, paint bus shelter, light phone box£83.63

The next meeting will be on Tues 9th Dec 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 11th November 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 11th November 2014

Apologies for absence

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Traffic Speed Surveys

  • Discuss what we can do to address speeding through our villages
  • Decision required: What action should/can we take?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment, bird wire, rubber etc. on Moss Hay
  • Decisions required: Any other matters that require attention?
  • Decision required: To approve purchase of baby seat at a cost of £97.61 plus possibly extra £5.50 each for bolts at Salcott playground.

3.   Salcott Telephone Box – update

4.   Parish Council Thank You Letters

  • Suggestions for thank you letters to be sent to people in our villages who carry out community good works voluntarily.
  • Decision required: Names for letters?

5.   Peldon Bus Stops/Shelter/Curbs

  • Discuss correspondence from ECC Passenger Transport re possibly moving a stop and requesting another shelter.
  • Decision required: What is thought to be the best options for Peldon bus users?

6.   Abberton Reservoir Community Fund and Rights of Way

  • Any updates on funds and/or footpath

7.   Broadband – update

8.   Actions and Reminders List – update

Correspondence:

1.   Support Officer to the Police and Crime Commissioner for Essex

2.   Local Government Boundary Commission – next stage consultation

Finances:
101797 Greener than Green – Salcott playground trees£250.00
101798 Mr B Gooding – play insp£30.00
101799 R S Pullen – expenses (phone, paper, ink, etc.)£254.20
101800 R S Pullen – November salary£367.57

The next meeting will be on Tues 9th Dec 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Minutes 14th October 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft Minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 14th October 2014

Present: Bob Holmes, Rob Surface, John Walker, Charles Dymond (chair), Phil Gladwin, Nicky Ellis, Netty Knill-Jones, Lynne Simmons, Andrew Ellis, Robert Davidson, Rights of Way Study Project Officer – Yan-Yee Lau and 6 members of the public

Apologies for absence: Kevin Bentley, Jinny Gale

Minutes of the last meeting were agreed by all and signed by the chairman

Police Report – None received but we know of several burglaries in Great Wigborough mainly along Maldon Road and mainly from outbuildings.  Following the notification of nonattendance to our meetings in future a letter will be written to the Police Crime Commissioner to express our disappointment at this decision. Any results or convictions of reported crimes were requested and this will be looked into.

Zone Wardens Report – None received but they are always ready to take up appropriate jobs for us where ever they can.

County Councillor – Report received stating that many of the road defects have been repaired and further work is on-going. Essex Means Business is a new campaign set up to promote Colchester in the business arena.

Borough Councillors – will also write to the Police about nonattendance to parish council meetings. Several missing road signs and the dislodged manhole cover at Salcott crossroads will be followed up.  NAP (Neighbourhood Action Panel) meetings are held at West Mersea Town Council offices where the police are currently in attendance and we will endeavour to attend the next one in December.  ECC Highways Panel has money to allocate for highways improvements and we are encouraged to submit ideas for this area. Many power lines are being repaired at present so disruption to certain roads must be expected. We are requested to forward any problem flooding areas as and when they arise.

Public-Have Your Say – Speeding is particularly bad coming from the old garage corner along Lower Road in Peldon and Community Speed Watch will be contacted for using the gun again and more volunteers encouraged to achieve the required training for its use.  A certain footpath was spoken about but this is thought to have been dealt with. Ditch clearance was regarded as necessary along the Church Road and Malting Road vicinities and so CBC will be contacted for possible work or writing to homeowners. The Community Work Party will also be contacted for various jobs in Peldon.  A property owner in Great Wigborough will be contacted to request that they cut back their roadside hedge for safety reasons.

Declarations of Interest: Lynne for item 3.

1.   Reviewing Colchester Borough Council Local Plan – Our Village Design Statement and Parish Plan has been reviewed and would seem to be relevant for today.  The questionnaire from CBC on our views re their Local Plan was discussed and the result will be circulated before its return to CBC.

2.   Playgrounds and Playing Fields – reports from both playgrounds have been received. Phil proposed, Charles seconded and all agreed to buy the new flat swings and chains etc as advised in the annual report. Certain jobs, bird wire, signage and rubber installing, on Moss Hay need addressing and unfortunately have been delayed due to the wet weather but will be tackled in due course. The Community Work Party will be requested to carry out several jobs for us on Moss Hay and Pete Tye Common, also the owner of Pete Tye Common will be contacted to request footpath work.  

3.   Salcott Telephone Box – If suitable lighting can be installed in the box by Terry (at little cost) and it can therefore be insured (at little cost) Phil proposed, John seconded and all agreed to a Gentleman’s Agreement in accepting Lynne and Terry’s offer for maintaining the box at their cost until such time as they would like to refrain.   

4.   Wigboroughs Village Hall Management Committee – Charles proposed, Nicky seconded and all agreed for Phil and Jinny to continue as the Parish Council representatives on this committee.  

5.   Abberton Reservoir Rights of Way – Study Project Officer Yan-Yee Lau gave an explanation of her role and plans for future public consultation and ideas were suggested including leaflet drops, questionnaires, magazine entries and events in village halls to address as many requirements for this path as is possible.

6.   Broadband – More households are connecting to superfast broadband. There will be a launch event for Salcott and Virley in Salcott Village Hall on 29th November 2014.  

7.   Actions and Reminders List – updated

Planning Applications:
145967Proposal: Alterations to rear roof over existing projection forming gable and additional first floor nursery/bedroom at Fourways Farm, Barnhall Road, Salcott
146055 Proposal: Rear extension at Hillside Cottage, Colchester Road, Great Wigborough
Planning Decisions:
145564 Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great WigboroughApprove conditional
145758 Proposal: Extension and alterations including loft conversion and dormers at Superb, The Street, SalcottApprove conditional

Finances:

101789 County Broadband£33,333.33
101790 Colchester Borough Council – Broadband VAT£2,266.66
101791 R S Pullen – October salary£367.57
101792 Mr B Gooding – playground fence, sign, goal post£565.80
101793 EALC – course£67.00
101794 PKF Littlejohn LLP – external audit£120.00
101795 EALC – course£67.00
101796 T Simmons – play insp, 2 x grass cuts, noticeboard catches£130.00

The next meeting will be on Tues 11th Nov 2014 at 7.30pm at Salcott Village Hall

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PC Agenda 14th October 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th October 2014

Apologies for absence:

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Reviewing Colchester Borough Council Local Plan

  • Decision required: Our response to the questionnaire

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment, bird wire, rubber etc. on Moss Hay
  • Decisions required: Any other matters that require attention?
  • Decision required: To approve purchase of 2 new flat swings and chains from Sutcliffe for Moss Hay at a cost of £228.18 including delivery.

3.   Salcott Telephone Box

  • To further discuss plans for the box with new information presented
  • Decision required: What course of action should we take now? 

4.   Wigboroughs Village Hall Management Committee

  • Decision required: Are Jinny and Phil willing to continue representing the parish council on this committee? 

5.   Abberton Reservoir Community Fund, Rights of Way Meeting

  • Any meeting reports, applications etc. 
  • Decision required: Applications to consider if any and/or footpath matters? 

6.   Broadband Update

7.   Actions and Reminders List update

Correspondence:

  1. Maldon District Council – Submission of the Maldon District Community Infrastructure Levy Draft Charging Schedule www.maldon.gov.uk
Planning Applications:
145758 Proposal: Extension and alterations including loft conversion and dormers at Superb, The Street, Salcott
145967 Proposal: Alterations to rear roof over existing projection forming gable and additional first floor nursery/bedroom at Fourways Farm, Barnhall Road, Salcott
Planning Decisions:
145564 Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great WigboroughApprove conditional

Finances:

101789 County Broadband£33,333.33
101790 Colchester Borough Council – Broadband VAT£2,266.00
101791 R S Pullen – October salary£367.57
101792 Mr B Gooding – playground fence, sign, goal post£565.80
101793 EALC – course£67.00
101794 PKF Littlejohn LLP – external audit£120.00

The next meeting will be on Tues 11th Nov 2014 at 7.30pm at Salcott Village Hall

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PC Minutes 9th September 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough Hall at 7.30pm on Tuesday 9th September 2014

Present: John Walker, Nicky Ellis, Lynne Simmons, Phil Gladwin, Charles Dymond (chair), Jinny Gale, Netty Knill-Jones, Bob Holmes, Rob Surface, Andrew Ellis, Laura Chase CBC Planning Policy Officer, and 3 members of the public

Apologies for absence: Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police and Zone Warden Reports – None received

Borough and County Councillors: Highways issues at Salcott are being addressed. There was a request that signage for the recently closed Birch Tearoom should be taken down which will be followed up.

Public-Have Your Say: None

Declarations of Interest: Lynne for item 3.

1.   Reviewing Colchester Borough Council Local Plan – Laura Chase gave us a very informative and useful presentation and questions were answered. There will be various stages in developing the CBC Local Plan which will be adopted in 2017. Our Village Design Statement and Parish Plan will be reviewed as we had planned but construction of the new Neighbourhood Plan is not considered to be appropriate for us as this is a document to complete when substantial development is required.

2.   Playgrounds and Playing Fields – Salcott is in good order and the playground perimeter fence has been repaired and painted. Peldon is receiving attention with the rubber chippings being placed in the playground in a couple of weeks when equipment and manpower will be available including a work-party yet to be appointed.  Wire to prevent birds landing above the swings is being erected and signage for the new pieces of equipment on the field are being made and will be erected including a plaque from Cory Environmental Trust who has given us a substantial grant for this equipment. More hedge trimming is to take place on Moss Hay when a date can be arranged with the volunteer group.  

3.   Salcott Telephone Box – Following more discussions it was agreed to make further enquiries about lighting and insurance but keeping an open mind as to our final decision as to the future of the box. 

4.   Email Protocol – It was agreed to add to our email protocol list of dos and don’ts that the emails requiring an answer should be done so within 48 hours, with holidays or illness etc. taken into account.  

5.   Salcott Trees – Phil proposed, Nicky seconded and all agreed for the lowest of three quotes to be accepted for trimming the trees alongside the playground and adjacent property.  All three professional contractors gave a verbal opinion that the Chestnut trees along the road edge did not need immediate attention at this time but of course they will be monitored periodically. 

6.   Abberton Reservoir Community Fund, Rights of Way Meeting – a prepared map, etc for the footpath was distributed to all and Phil proposed, Charles seconded and all agree to adopt John’s carefully considered plans. The parish council gave Phil a mandate to take to the Community Fund meeting to agree that the remaining funds are allocated to Layer de la Haye Church for improvements and that any money not spent at the at the end of the given time should be allocated to the church up to the amount they have requested.

7.   CALC Meeting – was not attended but the minutes will be received and circulated shortly.

8.   Broadband Update – Salcott launch event has been put on hold and further coverage for parts of our villages is still to be developed.

9.   Actions and Reminders List – update and to include that the Peldon noticeboard catches are made easier to open.

Planning Applications:
145564Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great Wigborough
Planning Decisions:
132631 Proposal: Demolition of existing village hall and erection of 2 no. 3 bedroom dwellings at Great Wigborough Village HallApprove conditional
145283 Proposal: Extension to rear of bungalow incorporating internal alterations at 14 Newpots Close, PeldonApprove Conditional
144754 Proposal: Change of roof design to match with existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:
101781 EWD – rubber for Peldon playground£2,040.00
101782 Business Services at CAS – insurance for new equipment£85.71
101783 R S Pullen – salary for Aug and Sept£735.14
101784 R J Playle Servicescut hedge at Moss Hay£180.00
101785 Peldon Village Hall – hire£80.00
101786 EALC – course£67.00
101787 County Broadband – VAT£6,666.67
101788 T Simmons – play insp x 2, grass cuts x 4, fence, life ring£599.87

The next meeting will be on Tues 14th Oct 2014 at 7.30pm at Peldon Village Hall

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PC Agenda 9th September 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough Hall at 7.30pm on Tuesday 9th September 2014

Apologies for absence:

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Reviewing Colchester Borough Council Local Plan

  • Presentation from CBC Planning Policy Officer, Chris Downes
  • Decision required: Any action we should take?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment on Moss Hay
  • Decisions required: Any matters that require attention?
  • Decision required: Where can the Cory plaque be erected and by whom?

3.   Salcott Telephone Box

  • To discuss further plans for the box due to the fact that a suitable contact has not been found that is acceptable to both parties concerned.
  • Decision required: What course of action should we take now? 

4.   Email Protocol

  • Clarification due to further arising problems 

5.   Salcott Trees

  • To consider quotes for trimming trees next to Salcott play area. 
  • To consider advice on Chestnut trees on road edge at Salcott meadow. 
  • Decisions required: What action do we think appropriate and with whom?  

6.   Abberton Reservoir Community Fund, Rights of Way Meeting

  • Any meeting reports, applications etc. 
  • Decision required: Applications to consider if any? 

7.   CALC Meeting Report

8.   Broadband Update

9.   Actions and Reminders List update

Correspondence:

  1. Priti Patel – Vodafone info
  2. Local Government on meeting openness
  3. Letter from Salcott resident on Salcott phone box
  4. EALC – AGM and Conference Event – 18th Sept 2014

Planning Applications:

145564Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great Wigborough

Planning Decisions:

132631

Proposal: Demolition of existing village hall and erection of 2 no. 3 bedroom dwellings at Great Wigborough Village Hall

Approve conditional
145283Proposal: Extension to rear of bungalow incorporating internal alterations at 14 Newpots Close, PeldonApprove Conditional
144754Proposal: Change of roof design to match with existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:

101781 EWD – rubber for Peldon playground£2,040.00
101782 Business Services at CAS – insurance for new equipment£85.71
101783 R S Pullen – salary for Aug and Sept£735.14
101784 R J Playle Servicescut hedge at Moss Hay£180.00
101785 Peldon Village Hall – hire£80.00
101786 EALC – course£67.00

The next meeting will be on Tues 14th Oct 2014 at 7.30pm at Peldon Village Hall

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PC Minutes 8th July 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th July 2014.

Present: Bob Holmes, Jinny Gale, Charles Dymond (chair), Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Andrew Ellis and 6 members of the public

Apologies for absence: Rob Surface, Nicky Ellis, John Walker, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police and Zone Wardens reports: None received

County Councillor report was circulated including costings for highways matters and the poor grass cutting and broken drain at the Salcott crossroads are being investigated.

Borough Councillor: Police and Animal Control have been involved in the matter of the nuisance dogs in Mill Lane. Parking on the corner of The Street and Mill Lane, obscuring the site line and often on the pavement, is being monitored and reported to the Police for further investigation. The proposed Solar Park agents are now in correspondence with Maldon DC having moved their favourable site slightly and we will be kept informed of further developments. There will be more houses built in the Colchester area each year for the foreseeable future.  Loose stones from the road surfacing are a problem but have been cleared in some areas.

Public-Have Your Say: The dogs and parking were the issues of importance.

Declarations of Interest: Lynne for Item 5.

1.    Playgrounds and Playing Fields – having inspected on site the surrounding fence of the Salcott play area it was decided that the repairs should consist of an insertion of gravel boards and the fence painted.  When a quote has been produced and received via email that all the parish councillors give the go ahead to Phil proposed, Jinny seconded and all agreed for this to be carried out reasonably soon, bearing in mind that we do not have an August meeting.   CBC Arboricultural Officer will be contacted for professional advice on the condition of the trees bounding the road edge of Salcott meadow and therefore work, if any, that needs doing to them to.  At Moss Hay, Peldon the new rubber surfacing for the play area has been delivered and the two new pieces of equipment have been installed. Signs will be made and fitted to advise suitability of age and a request for responsible usage for the new equipment and a maintenance programme will be produced.  Charles proposed, Phil seconded and all agreed for the overhang on Moss Hay to be cut back by a local worker at a cost of £160. A kind offer will be accepted for a solution to reduce the bird droppings on the swings. 

2.    LGBC Warding – Colchester Electoral Review – It was agreed that the parish council should suggest a change of the present boundaries to include all our villages in the same ward as opposed to two different ones as it is now. 

3.    Our Standing Orders and Code of Conduct – updates are being considered

4.    Pete Tye Common Footpaths – the land owner will be contacted to request clearance of the public footpaths 

5.    Salcott Telephone Box – the authority to sign the agreement on behalf of the parish council before the next meeting was delegated to the clerk if an agreement satisfactory to both parties could be reached quickly. 

6.    Broadband Update – it is suggested that Great Wigborough will be up and running in the near future

7.    Pensions – LGPS – Employer Discretions – further investigation will take place but it would appear this is not applicable to us

8.    Transportation Meeting Report – was attended but the majority of the concerns were about matters in Colchester

9.    CALC Meeting – 4th September 2014 – will be attended if someone is available

10.   Actions and Reminder List – updated – with additions of Phil proposed, Netty seconded and all agreed for the bus shelter at Mill Lane to be smartened up for a minimal cost. Layer Church will be applying to the Abberton Reservoir Fund (there is very little funding left) which will require a decision during the holidays so the parish council will again rely on Phil to use his judgment on the matter.

 

Planning Applications:
145158Proposal: Two storey rear extension at South View, Mersea Road, Peldon
Planning Decisions:
144811Proposal: Detached double garage at Long acre, School Lane, Great WigboroughRefuse
144847Proposal: Single storey dependent relative annex and structural support to existing dwelling (resubmission of 130557) at Lovedowns Farm, Barnhall Road, SalcottApprove Conditional
144849Proposal: Lawful Development Certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, PeldonApprove Certificate of Lawful Use or Development
144792Proposal: Application for a variation of a condition 2 (approved drawings) following grant of planning permission. (120074) at Thornfleet, Church Road, PeldonApprove Conditional
144754 Proposal: Change of roof design to match with the existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:
101776 Business Services at CAS – new equipment on insurance£166.36
101777 Wicksteed Leisure Ltd. – new equipment on Moss Hay£20,400.00
101778 R S Pullen – clerk’s salary for July£367.57
101779 C Dymond – keys for Moss Hay£12.00
101780 T Simmons – play insp, grass cut and phone box door/frame repair£325.00

 

The next meeting will be on Tues 9th September 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 8th July 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th July 2014.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and any that needs addressing including rubber clippings for Moss Hay play area.
  • Newly installed equipment on Moss Hay – discussion on signage & matting
  • Discuss what’s required re fencing at Salcott – look before meeting if pos.
  • Decision required: Who and how often will maintain this new equipment?
  • Decision required: What other work needs addressing now?
  • Decision required: Should we do anything now about the overhang on Moss Hay?

2.    LGBC Warding – Colchester Electoral Review

  • Suggestions for new warding with 51 (in 3s) Borough Councillors for Colchester. 
  • Decision required: Agreed suggestion to register for this Parish Council?

3.    Our Standing Orders and Code of Conduct

  • Update and changes suggested
  • Decisions required: Are we happy to make these amendments/changes?

4.    Pete Tye Common Footpaths

  • Decision required: Are we taking any action at this time on this?

5.    Salcott Telephone Box

  • Following the comprehensive contract drawn up for the lease of this box 
  • Decision required: Agreement and signing thereof.

6.    Broadband Update

  • Update on present and future availability and proposed launch event.

7.    Pensions – LGPS – Employer Discretions – Policy Statement

  • Decision required: Do we need to take any action on this and if so when and what?

8.    Salcott Field Road Edge Trees

  • Decision required: What if anything needs doing and by whom?

9.    Transportation Meeting Report

10.   CALC Meetings – next one 4th September 2014

  • Decision required: Who is willing to attend these meetings on our behalf?

11.   Actions and Reminder List updated

Correspondence:

  • Thank you from Salcott PCC
  • Thank you from Wigboroughs PCC
  • Essex University Volunteers

Planning Applications:

145158   Proposal: Two storey rear extension at South View, Mersea Road, Peldon

Finances:

101776 Business Services at CAS – new equipment on insurance£166.36
101777 Wicksteed Leisure Ltd. – new equipment on Moss Hay£20,400.00
101778 R S Pullen – clerk’s salary for July£367.57

The next meeting will be on Tues 9th September 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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Annual Report 2013~14

WINSTRED HUNDRED PARISH COUNCIL CHAIRMAN’S ANNUAL REPORT 2013/14

Personnel

2013 has been a relatively stable year in terms of personnel

In Peldon:  Charles Dymond became Vice Chair in 2013 and thank you to Jane Banks who retired from the Parish Council in 2014 ;  Wigboroughs: Jinny Gale, Phil Gladwin, Salcott: Netty Knill-Jones, Lynne Simmons and Andy Beharrell as councillor for Virley and I am very grateful to the whole team for their support and continued hard work for the Parish.

Thanks

We are supported by many in the Parish who give their time to their community, those who do regular and occasional work for us. Our Borough and County Councillors Andrew Ellis, Terry Sutton, Kevin Bentley and John Jowers for keeping us up to speed with wider issues and our colleagues from Essex Police who have regularly turned up to our meetings to report on crime and Speed Watch  results in the area.

We are particularly pleased when our local residents take an interest and come to the meetings bringing ideas and local issues which gives focus to our work. Many actively support in looking after the Parish voluntarily – clearing ditches, cutting hedges, unblocking drains, clearing after flooding and grass cutting.

Our local Zone wardens have been attending most of our meetings and have been a very effective quick response team helping to clear rubbish from ditches, report and assist in prosecution of fly tippers, dog fouling patrols, cutting overgrown areas and linking closely with the community.

A personal thanks from the Chair who has been so well supported by our hardworking Clerk Sue Pullen. Her work load has increased with many more reports from County, Borough and outside agencies – NHS, Voluntary Sector etc all sending more information to the Clerk by email which Sue then has to filter. All those who have had the responsibility of the Chair will realise how much help and information is given by the Clerk, her local knowledge is invaluable.

Finances

The Council has had the benefit of financial worksheets drawn up monthly by our clerk. We continue to scrutinise all expenditure due to the tightening budget as a direct result of CBC withdrawing most of the revenue grant. The accounts have been internally audited and are currently with the external auditor. Thank you to Steve Copeland for his assistance.

Planning

One of the significant changes this year has been the change to electronic viewing of local planning applications which is more difficult to view large scale applications and for everyone to access a computer. This year we have commented on over 25 local applications and would encourage residents to continue to make their views known to us.

Play Areas

These continue to be well managed by Terry Simmons (Salcott) and Barry Gooding (Peldon) and are inspected regularly. The play area at Salcott has improved following the addition of rubber chippings last year and this is also planned for Peldon in the near future. The younger residents helped chose 2 new pieces of Play equipment in Peldon, these were funded using grants – S106 (planning gain) money and Cory Environmental Trust. It is a sad fact that we still suffer from dog fouling and occasional vandalism in these areas.

Broadband initiative.

A huge amount of work has been carried out with particular thanks to John Walker enabled a very successful launch to go ahead in early 2014 and many of us are now benefiting from faster speeds!

Other Activities

Councillors have continued to attend meetings of the Essex Wildlife Trust; the Abberton Reservoir Liaison Group which includes the Abberton Reservoir community fund – Phil Gladwin continues to put a lot of work into this committee on our behalf.

Abberton Reservoir Rights of Way Committee.  Wigborough Village Hall Committee both Jinny Gale and Phil Gladwin are our representatives and the Colchester Association of Local Councils is regularly attended.

There is very close linking between ourselves, Colchester Borough Council and The Environment Agency focusing on resolving local flooding issues.

The clerk attends the Clerk’s forum.

Jinny Gale runs an excellent email service to the residents.

The team continually takes information from our residents forward – reporting on potholes, speeding, litter, missing/broken signs/play equipment and problem areas.

The Parish Council is made up of elected representatives who volunteer their time and support for the residents and parish of Winstred Hundred, I have been very grateful for their help and support.

Nicky Ellis

[Click next for Financial Statements]

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