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PC Minutes 9th September 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough Hall at 7.30pm on Tuesday 9th September 2014

Present: John Walker, Nicky Ellis, Lynne Simmons, Phil Gladwin, Charles Dymond (chair), Jinny Gale, Netty Knill-Jones, Bob Holmes, Rob Surface, Andrew Ellis, Laura Chase CBC Planning Policy Officer, and 3 members of the public

Apologies for absence: Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police and Zone Warden Reports – None received

Borough and County Councillors: Highways issues at Salcott are being addressed. There was a request that signage for the recently closed Birch Tearoom should be taken down which will be followed up.

Public-Have Your Say: None

Declarations of Interest: Lynne for item 3.

1.   Reviewing Colchester Borough Council Local Plan – Laura Chase gave us a very informative and useful presentation and questions were answered. There will be various stages in developing the CBC Local Plan which will be adopted in 2017. Our Village Design Statement and Parish Plan will be reviewed as we had planned but construction of the new Neighbourhood Plan is not considered to be appropriate for us as this is a document to complete when substantial development is required.

2.   Playgrounds and Playing Fields – Salcott is in good order and the playground perimeter fence has been repaired and painted. Peldon is receiving attention with the rubber chippings being placed in the playground in a couple of weeks when equipment and manpower will be available including a work-party yet to be appointed.  Wire to prevent birds landing above the swings is being erected and signage for the new pieces of equipment on the field are being made and will be erected including a plaque from Cory Environmental Trust who has given us a substantial grant for this equipment. More hedge trimming is to take place on Moss Hay when a date can be arranged with the volunteer group.  

3.   Salcott Telephone Box – Following more discussions it was agreed to make further enquiries about lighting and insurance but keeping an open mind as to our final decision as to the future of the box. 

4.   Email Protocol – It was agreed to add to our email protocol list of dos and don’ts that the emails requiring an answer should be done so within 48 hours, with holidays or illness etc. taken into account.  

5.   Salcott Trees – Phil proposed, Nicky seconded and all agreed for the lowest of three quotes to be accepted for trimming the trees alongside the playground and adjacent property.  All three professional contractors gave a verbal opinion that the Chestnut trees along the road edge did not need immediate attention at this time but of course they will be monitored periodically. 

6.   Abberton Reservoir Community Fund, Rights of Way Meeting – a prepared map, etc for the footpath was distributed to all and Phil proposed, Charles seconded and all agree to adopt John’s carefully considered plans. The parish council gave Phil a mandate to take to the Community Fund meeting to agree that the remaining funds are allocated to Layer de la Haye Church for improvements and that any money not spent at the at the end of the given time should be allocated to the church up to the amount they have requested.

7.   CALC Meeting – was not attended but the minutes will be received and circulated shortly.

8.   Broadband Update – Salcott launch event has been put on hold and further coverage for parts of our villages is still to be developed.

9.   Actions and Reminders List – update and to include that the Peldon noticeboard catches are made easier to open.

Planning Applications:
145564Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great Wigborough
Planning Decisions:
132631 Proposal: Demolition of existing village hall and erection of 2 no. 3 bedroom dwellings at Great Wigborough Village HallApprove conditional
145283 Proposal: Extension to rear of bungalow incorporating internal alterations at 14 Newpots Close, PeldonApprove Conditional
144754 Proposal: Change of roof design to match with existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:
101781 EWD – rubber for Peldon playground£2,040.00
101782 Business Services at CAS – insurance for new equipment£85.71
101783 R S Pullen – salary for Aug and Sept£735.14
101784 R J Playle Servicescut hedge at Moss Hay£180.00
101785 Peldon Village Hall – hire£80.00
101786 EALC – course£67.00
101787 County Broadband – VAT£6,666.67
101788 T Simmons – play insp x 2, grass cuts x 4, fence, life ring£599.87

The next meeting will be on Tues 14th Oct 2014 at 7.30pm at Peldon Village Hall

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PC Agenda 9th September 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough Hall at 7.30pm on Tuesday 9th September 2014

Apologies for absence:

Minutes of the last meeting

Police Report

Zone Wardens Report

Borough and County Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1.   Reviewing Colchester Borough Council Local Plan

  • Presentation from CBC Planning Policy Officer, Chris Downes
  • Decision required: Any action we should take?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and anything that needs addressing including signage for the new equipment on Moss Hay
  • Decisions required: Any matters that require attention?
  • Decision required: Where can the Cory plaque be erected and by whom?

3.   Salcott Telephone Box

  • To discuss further plans for the box due to the fact that a suitable contact has not been found that is acceptable to both parties concerned.
  • Decision required: What course of action should we take now? 

4.   Email Protocol

  • Clarification due to further arising problems 

5.   Salcott Trees

  • To consider quotes for trimming trees next to Salcott play area. 
  • To consider advice on Chestnut trees on road edge at Salcott meadow. 
  • Decisions required: What action do we think appropriate and with whom?  

6.   Abberton Reservoir Community Fund, Rights of Way Meeting

  • Any meeting reports, applications etc. 
  • Decision required: Applications to consider if any? 

7.   CALC Meeting Report

8.   Broadband Update

9.   Actions and Reminders List update

Correspondence:

  1. Priti Patel – Vodafone info
  2. Local Government on meeting openness
  3. Letter from Salcott resident on Salcott phone box
  4. EALC – AGM and Conference Event – 18th Sept 2014

Planning Applications:

145564Proposal: Single storey rear extension at Nest Cottage, Colchester Road, Great Wigborough

Planning Decisions:

132631

Proposal: Demolition of existing village hall and erection of 2 no. 3 bedroom dwellings at Great Wigborough Village Hall

Approve conditional
145283Proposal: Extension to rear of bungalow incorporating internal alterations at 14 Newpots Close, PeldonApprove Conditional
144754Proposal: Change of roof design to match with existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:

101781 EWD – rubber for Peldon playground£2,040.00
101782 Business Services at CAS – insurance for new equipment£85.71
101783 R S Pullen – salary for Aug and Sept£735.14
101784 R J Playle Servicescut hedge at Moss Hay£180.00
101785 Peldon Village Hall – hire£80.00
101786 EALC – course£67.00

The next meeting will be on Tues 14th Oct 2014 at 7.30pm at Peldon Village Hall

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PC Minutes 8th July 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th July 2014.

Present: Bob Holmes, Jinny Gale, Charles Dymond (chair), Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Andrew Ellis and 6 members of the public

Apologies for absence: Rob Surface, Nicky Ellis, John Walker, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police and Zone Wardens reports: None received

County Councillor report was circulated including costings for highways matters and the poor grass cutting and broken drain at the Salcott crossroads are being investigated.

Borough Councillor: Police and Animal Control have been involved in the matter of the nuisance dogs in Mill Lane. Parking on the corner of The Street and Mill Lane, obscuring the site line and often on the pavement, is being monitored and reported to the Police for further investigation. The proposed Solar Park agents are now in correspondence with Maldon DC having moved their favourable site slightly and we will be kept informed of further developments. There will be more houses built in the Colchester area each year for the foreseeable future.  Loose stones from the road surfacing are a problem but have been cleared in some areas.

Public-Have Your Say: The dogs and parking were the issues of importance.

Declarations of Interest: Lynne for Item 5.

1.    Playgrounds and Playing Fields – having inspected on site the surrounding fence of the Salcott play area it was decided that the repairs should consist of an insertion of gravel boards and the fence painted.  When a quote has been produced and received via email that all the parish councillors give the go ahead to Phil proposed, Jinny seconded and all agreed for this to be carried out reasonably soon, bearing in mind that we do not have an August meeting.   CBC Arboricultural Officer will be contacted for professional advice on the condition of the trees bounding the road edge of Salcott meadow and therefore work, if any, that needs doing to them to.  At Moss Hay, Peldon the new rubber surfacing for the play area has been delivered and the two new pieces of equipment have been installed. Signs will be made and fitted to advise suitability of age and a request for responsible usage for the new equipment and a maintenance programme will be produced.  Charles proposed, Phil seconded and all agreed for the overhang on Moss Hay to be cut back by a local worker at a cost of £160. A kind offer will be accepted for a solution to reduce the bird droppings on the swings. 

2.    LGBC Warding – Colchester Electoral Review – It was agreed that the parish council should suggest a change of the present boundaries to include all our villages in the same ward as opposed to two different ones as it is now. 

3.    Our Standing Orders and Code of Conduct – updates are being considered

4.    Pete Tye Common Footpaths – the land owner will be contacted to request clearance of the public footpaths 

5.    Salcott Telephone Box – the authority to sign the agreement on behalf of the parish council before the next meeting was delegated to the clerk if an agreement satisfactory to both parties could be reached quickly. 

6.    Broadband Update – it is suggested that Great Wigborough will be up and running in the near future

7.    Pensions – LGPS – Employer Discretions – further investigation will take place but it would appear this is not applicable to us

8.    Transportation Meeting Report – was attended but the majority of the concerns were about matters in Colchester

9.    CALC Meeting – 4th September 2014 – will be attended if someone is available

10.   Actions and Reminder List – updated – with additions of Phil proposed, Netty seconded and all agreed for the bus shelter at Mill Lane to be smartened up for a minimal cost. Layer Church will be applying to the Abberton Reservoir Fund (there is very little funding left) which will require a decision during the holidays so the parish council will again rely on Phil to use his judgment on the matter.

 

Planning Applications:
145158Proposal: Two storey rear extension at South View, Mersea Road, Peldon
Planning Decisions:
144811Proposal: Detached double garage at Long acre, School Lane, Great WigboroughRefuse
144847Proposal: Single storey dependent relative annex and structural support to existing dwelling (resubmission of 130557) at Lovedowns Farm, Barnhall Road, SalcottApprove Conditional
144849Proposal: Lawful Development Certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, PeldonApprove Certificate of Lawful Use or Development
144792Proposal: Application for a variation of a condition 2 (approved drawings) following grant of planning permission. (120074) at Thornfleet, Church Road, PeldonApprove Conditional
144754 Proposal: Change of roof design to match with the existing side ridge levels at The Hollies, School Lane, Great WigboroughApprove Conditional

Finances:
101776 Business Services at CAS – new equipment on insurance£166.36
101777 Wicksteed Leisure Ltd. – new equipment on Moss Hay£20,400.00
101778 R S Pullen – clerk’s salary for July£367.57
101779 C Dymond – keys for Moss Hay£12.00
101780 T Simmons – play insp, grass cut and phone box door/frame repair£325.00

 

The next meeting will be on Tues 9th September 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Agenda 8th July 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm on Tuesday 8th July 2014.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and any that needs addressing including rubber clippings for Moss Hay play area.
  • Newly installed equipment on Moss Hay – discussion on signage & matting
  • Discuss what’s required re fencing at Salcott – look before meeting if pos.
  • Decision required: Who and how often will maintain this new equipment?
  • Decision required: What other work needs addressing now?
  • Decision required: Should we do anything now about the overhang on Moss Hay?

2.    LGBC Warding – Colchester Electoral Review

  • Suggestions for new warding with 51 (in 3s) Borough Councillors for Colchester. 
  • Decision required: Agreed suggestion to register for this Parish Council?

3.    Our Standing Orders and Code of Conduct

  • Update and changes suggested
  • Decisions required: Are we happy to make these amendments/changes?

4.    Pete Tye Common Footpaths

  • Decision required: Are we taking any action at this time on this?

5.    Salcott Telephone Box

  • Following the comprehensive contract drawn up for the lease of this box 
  • Decision required: Agreement and signing thereof.

6.    Broadband Update

  • Update on present and future availability and proposed launch event.

7.    Pensions – LGPS – Employer Discretions – Policy Statement

  • Decision required: Do we need to take any action on this and if so when and what?

8.    Salcott Field Road Edge Trees

  • Decision required: What if anything needs doing and by whom?

9.    Transportation Meeting Report

10.   CALC Meetings – next one 4th September 2014

  • Decision required: Who is willing to attend these meetings on our behalf?

11.   Actions and Reminder List updated

Correspondence:

  • Thank you from Salcott PCC
  • Thank you from Wigboroughs PCC
  • Essex University Volunteers

Planning Applications:

145158   Proposal: Two storey rear extension at South View, Mersea Road, Peldon

Finances:

101776 Business Services at CAS – new equipment on insurance£166.36
101777 Wicksteed Leisure Ltd. – new equipment on Moss Hay£20,400.00
101778 R S Pullen – clerk’s salary for July£367.57

The next meeting will be on Tues 9th September 2014 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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Annual Report 2013~14

WINSTRED HUNDRED PARISH COUNCIL CHAIRMAN’S ANNUAL REPORT 2013/14

Personnel

2013 has been a relatively stable year in terms of personnel

In Peldon:  Charles Dymond became Vice Chair in 2013 and thank you to Jane Banks who retired from the Parish Council in 2014 ;  Wigboroughs: Jinny Gale, Phil Gladwin, Salcott: Netty Knill-Jones, Lynne Simmons and Andy Beharrell as councillor for Virley and I am very grateful to the whole team for their support and continued hard work for the Parish.

Thanks

We are supported by many in the Parish who give their time to their community, those who do regular and occasional work for us. Our Borough and County Councillors Andrew Ellis, Terry Sutton, Kevin Bentley and John Jowers for keeping us up to speed with wider issues and our colleagues from Essex Police who have regularly turned up to our meetings to report on crime and Speed Watch  results in the area.

We are particularly pleased when our local residents take an interest and come to the meetings bringing ideas and local issues which gives focus to our work. Many actively support in looking after the Parish voluntarily – clearing ditches, cutting hedges, unblocking drains, clearing after flooding and grass cutting.

Our local Zone wardens have been attending most of our meetings and have been a very effective quick response team helping to clear rubbish from ditches, report and assist in prosecution of fly tippers, dog fouling patrols, cutting overgrown areas and linking closely with the community.

A personal thanks from the Chair who has been so well supported by our hardworking Clerk Sue Pullen. Her work load has increased with many more reports from County, Borough and outside agencies – NHS, Voluntary Sector etc all sending more information to the Clerk by email which Sue then has to filter. All those who have had the responsibility of the Chair will realise how much help and information is given by the Clerk, her local knowledge is invaluable.

Finances

The Council has had the benefit of financial worksheets drawn up monthly by our clerk. We continue to scrutinise all expenditure due to the tightening budget as a direct result of CBC withdrawing most of the revenue grant. The accounts have been internally audited and are currently with the external auditor. Thank you to Steve Copeland for his assistance.

Planning

One of the significant changes this year has been the change to electronic viewing of local planning applications which is more difficult to view large scale applications and for everyone to access a computer. This year we have commented on over 25 local applications and would encourage residents to continue to make their views known to us.

Play Areas

These continue to be well managed by Terry Simmons (Salcott) and Barry Gooding (Peldon) and are inspected regularly. The play area at Salcott has improved following the addition of rubber chippings last year and this is also planned for Peldon in the near future. The younger residents helped chose 2 new pieces of Play equipment in Peldon, these were funded using grants – S106 (planning gain) money and Cory Environmental Trust. It is a sad fact that we still suffer from dog fouling and occasional vandalism in these areas.

Broadband initiative.

A huge amount of work has been carried out with particular thanks to John Walker enabled a very successful launch to go ahead in early 2014 and many of us are now benefiting from faster speeds!

Other Activities

Councillors have continued to attend meetings of the Essex Wildlife Trust; the Abberton Reservoir Liaison Group which includes the Abberton Reservoir community fund – Phil Gladwin continues to put a lot of work into this committee on our behalf.

Abberton Reservoir Rights of Way Committee.  Wigborough Village Hall Committee both Jinny Gale and Phil Gladwin are our representatives and the Colchester Association of Local Councils is regularly attended.

There is very close linking between ourselves, Colchester Borough Council and The Environment Agency focusing on resolving local flooding issues.

The clerk attends the Clerk’s forum.

Jinny Gale runs an excellent email service to the residents.

The team continually takes information from our residents forward – reporting on potholes, speeding, litter, missing/broken signs/play equipment and problem areas.

The Parish Council is made up of elected representatives who volunteer their time and support for the residents and parish of Winstred Hundred, I have been very grateful for their help and support.

Nicky Ellis

[Click next for Financial Statements]

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PC Minutes 10th June 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 10th June 2014

Present: Charles Dymond, Jinny Gale, John Walker, Rob Surface, Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Bob Holmes, Nicky Ellis, Andrew Ellis, 7 members of the public and Robert Davidson came later on.

Apologies for absence: Kevin Bentley

The Annual Parish Assembly

MP Report: A report from Priti Patel MP was circulated.

Zone Wardens or Police Report: None received

Chairman’s report: A summary of the report was read giving thanks to many and stating our achievements throughout the year, particularly the broadband project and new grant funded play equipment at Peldon.  Numerous planning applications have been considered and commented on and many meetings of other groups and bodies have been attended. The team have continually reported on various highways issues including flooding potholes, speeding etc, keeping our residents informed and dealing with any queries they have had on any matter. The report will be on our website in its entirety.

Public: Concern was expressed that a hedge should remain in place where the new houses are being built in Peldon. Also it was confirmed that there will be only one entrance to the houses from Lower Road. A complaint raised about inconsiderate garden fires in Church Road will be followed up with CBC Environmental Team. Overhang on a footpath in Peldon will also be dealt with. Concern was expressed about the overgrown verges particularly at junctions which is being chased up for a date when these will be trimmed back.

Parish Council AGM

Phil proposed, Jinny seconded and all agreed for Charles to be chairman for the next two years, he then took the chair for the remainder of the meeting and gave thanks and appreciation to Nicky for her term as chair and hoped he could follow her excellent example.

Nicky proposed, Netty seconded and all agreed for Lynne to be vice-chairman for the next two years.

Jinny proposed, Phil seconded and all agreed for the clerk to continue as Financial and Responsible Officer.

Phil proposed, Jinny seconded and all agreed for John Walker to be co-opted on to the parish council for Salcott.

Rob and Bob were both welcomed on to the parish council and thanks were given to Jane and Andy for their terms of office.

All Declaration of Acceptance of Office forms were duly completed and Notice of Registerable Interests forms given out.

Minutes of the last meeting were agreed by all and signed by the chairman.

Borough Councillors: Having lost an appeal the storage of items on land adjacent to Rowses Farm is to be removed immediately or if not removed it is hoped for a prosecution. The agents for the proposed solar park are now considering a slightly different location site. Potholes and repairs are steadily being done with an increased number of work gangs with priority routes completed first followed by smaller ones. Jet patching is used sometimes with generally good results. A section of the B1022 will be closed for 5 weeks due to repairing of collapsed drains, and traffic will be diverted accordingly. 

Declarations of Interest: Lynne for item 5. Salcott telephone box

1.   Playgrounds and Playing Fields – repairs needed at the Salcott playground have now been completed. The Peldon site will be brought up to date shortly including addressing problems of bird droppings on the swing seats and weeds.  Phil proposed, Bob seconded and all agreed to add £200 from parish council funds to the grant we have secured for the rubber chippings for the Peldon playground surface.

2.   Email protocol – our list of dos and don’ts when emailing was agreed to be current and still appropriate.  

3.   Our Standing Orders and Code of Conduct – an updated version will be circulated in due course. 

4.   Horse riding on Pete Tye Common – following complaints about horse riders making deep  ruts along the footpaths a discussion followed and it was agreed that walkers and horse riders have used this common successfully together for many years therefore a suggestion of strimming a wider footpath was thought to be a good plan of action at this time. 

5.   Salcott Telephone Box – the offer from Mr and Mrs Simmons to maintain the phone box was accepted and a formal agreement will be drawn up. 

6.   Actions and Reminder List – updated

7.   Broadband – The Wigboroughs should be up and running by the end of July and there will be a launch event for Salcott and Layer Breton in September. 

8.   Local Government Boundary Commission – Colchester Electoral Review www.lgbce.org.uk asks for ideas and suggestions supported by logical reasoning for boundary changes, the website has an interactive map for use. This consultation period ends on 4th August 2014.

Planning Applications:
144811Proposal: Detached double garage at Longacres, School Lane, Great Wigborough 
144792Proposal: Variation of a condition 2 (approved drawings) following grant of planning permission (120074) at Thornfleet, Church Road, Peldon
144847Proposal: Single storey dependent relative annexe and structural support to existing dwelling (resubmission 130557) at Lovedowns Farm, Barnhall Road, Salcott
144849Lawful development certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, Peldon
144754Proposal: Change of roof design to match with the existing side ridge levels at Hollies, School Lane, Great Wigborough
144885Proposal: For prior notification of agricultural or forestry development – proposed steel portal frame building for machinery and crop at Sampsons Farm, Sampsons Lane, Peldon
Planning Decisions:
142473Proposal: Listed building application for various internal and external alterations at Peldon Rose<Approve conditional
143677Proposal: Erection of single storey rear conservatory extension at Ashleigh, Lower Road, PeldonApprove conditional
144576Proposal: Demolish existing garage and erection of new detached garage/carport and alteration to bedroom 1 providing sliding patio door and Juliette balcony at Whitethorns, Mersea Road, PeldonApprove conditional
144885as abovePrior Approval Required (Approved)

Finances:
101770 Salcott PCC – churchyard upkeep£200.00
101771 Great and Little Wigborough PCC – churchyards upkeep£400.00
101772 Peldon PCC – churchyard upkeep£200.00
101773 R S Pullen – clerk’s salary for June£367.57
101774 EALC – Councillor Training days x 4£268.00
101775 T Simmons – play insp and repairs, grass and hedge cuts, noticeboard£313.75

 

The next meeting will be on Tues 8th July 2014 at 7.30pm at Salcott Village Hall

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PC Agenda 10th June 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 10th June 2014 which will be:

The Annual Parish Assembly

Electors and Organisations are invited and can contribute to this meeting.

Addresses from any of the following may take place: County Councillors, Borough Councillors, Police and any other body or organisation.

Followed by:

Parish Council AGM

Election of Chairman, Vice Chairman, Financial and Responsible Officer; elected, co-option or resignation of Parish Councillors and signing of all necessary forms and declarations.

New Parish Councillors welcomed and gratitude expressed to those outgoing.

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Chairman’s Report

Financial Report

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Playgrounds and Playing Fields

  • Reports on both play areas and fields
  • Progress on work completed and all that needs addressing
  • To agree the cost of £200 for top-up of S106 money for rubber chippings at Peldon (total cost £1,700)
  • Decision required: Proposal and agreement of this expense.
  • Decision required: What work needs addressing now?

2.   Email protocol

  • To remind ourselves of our list of dos and don’ts when emailing. 
  • Decision required: Do we need to amend/update this in any way? 

3.   Our Standing Orders and Code of Conduct

  • Discuss what we have and any changes and/or additions we feel appropriate 
  • Decisions required: What amendments should we make? 

4.   Horse riding on Pete Tye Common

5.   Salcott Telephone Box

  • To receive and consider Terry’s offer for the box 
  • Decision required: Proposal and agreement for this offer.  

6.   Actions and Reminder List updated

Correspondence:

Letter from CBC in reply to ours re new houses on the Peldon garage site.

Planning Applications:
144811Proposal: Detached double garage at Longacres, School Lane, Great Wigborough
144792Proposal: Variation of a condition 2 (approved drawings) following grant of planning permission (120074) at Thornfleet, Church Road, Peldon
144847Proposal: Single storey dependent relative annexe and structural support to existing dwelling (resubmission 130557) at Lovedowns Farm, Barnhall Road, Salcott
144849Lawful development certificate for existing use of dwelling with agricultural occupancy condition as ordinary residential use at Firs Cottage, Mersea Road, Peldon
144754Proposal: Change of roof design to match with the existing side ridge levels at Hollies, School Lane, Great Wigborough
144885Proposal: For prior notification of agricultural or forestry development – proposed steel portal frame building for machinery and crop at Sampsons Farm, Sampsons Lane, Peldon
Planning Decisions:
142473Proposal: Listed building application for various internal and external alterations at Peldon RoseApprove conditional
143677Proposal: Erection of single storey rear conservatory extension at Ashleigh, Lower Road, PeldonApprove conditional

Finances:

101770 Salcott PCC – churchyard upkeep£200.00
101771 Great and Little Wigborough PCC – churchyards upkeep£400.00
101772 Peldon PCC – churchyard upkeep£200.00
101773 R S Pullen – clerk’s salary for June£367.57

The next meeting will be on Tues 8th July 2014 at 7.30pm at Salcott Village Hall

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PC Minutes 13th May 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 13th May 2014.

Present: Netty Knill-Jones, Lynne Simmons, Phil Gladwin, Nicky Ellis (chair), Jinny Gale, Terry Sutton, Robert Davidson, Andrew Ellis, Police officer and 7 public members

Apologies for absence: Charles Dymond, John Walker, Andy Beharrell

Minutes of the last meeting were agreed by all and signed by the chairman

Police Report: There had been several unlawful entries to various sheds and outbuildings and a house in Great Wigborough and Peldon where items have been stolen.  The doors from a Land Rover had been stolen and there were a couple of road traffic accidents but no serious injuries. A man has been seen selling from the back of a vehicle and a parking issue at the junction of Mill Lane and The Street in Salcott has been monitored and noted for further action.

Zone Warden Report: The culprit of fly tipping in School Lane has now been prosecuted and given a six month conditional discharge and ordered to pay costs. The Wardens will continue to focus on fly tipping, dog fouling and other unsociable activities.

Borough Councillors: Black sack delivery has been delayed until the end of the month. The agents for the Solar Park project have asked for a formal view from the CBC Policy Team. There is now a new round of Community Initiative Funding available. There are 2 allotments available for rent at Abberton and Langenhoe, enquiries to the clerk.

The Parish Council wished Terry Sutton well in his retirement and thanked him for always being available to assist us in any way he could. He expressed his enjoyment at working in rural villages.

County Councillor: Essex Highways are working their way through repairs and resurfacing of the major highways and the minor routes will follow. Road signs at Salcott crossroads will be adjusted for clarification and a damaged manhole cover at the crossroads will be dealt with.  Rodney Bass (Portfolio Holder for Highways and Transportation) will be holding surgeries at Essex County Hall for anyone to attend.

Public-Have Your Say: There has been horse riding on Pete Tye Common spoiling the footpaths, this will be investigated further. There has been a dog, sometimes two, chained to a tree in a front garden in all weathers at Mill Lane, Virley which will be reported to the appropriate authorities. Cutting of the verges was mentioned as was the army helicopter manoeuvres; unfortunately both are beyond our control.

Declarations of Interest: None

1.    Churchyards Upkeep Donations – Phil proposed, Jinny seconded and all agreed to donate the same amount as usual (£200 per churchyard) to help with the upkeep of the churchyards in all our villages  

2.    Playgrounds and Playing Fields – following the Annual Inspection the fence posts at Salcott will be investigated for quotes for various materials which we can discuss on site at our July meeting.  Other necessary work will carried out soon.  The new equipment is due to be installed on Moss Hay shortly which may cause a slight disruption. Quotes for rubber chippings for the Peldon play area are being sought. We have been given S106 money to fund both these projects.  The Parish Council understands that Liz Davidson very kindly cut the grass on Moss Hay all last year and is continuing to do it this year for which we expressed our thanks.

3.    Website disc space – in the future we may need more website disc space and so Phil proposed, Jinny seconded and all agreed for an extra £20 to be available to our website operator for when he feels it necessary.  

4.    Finances for the year – Phil proposed, Jinny seconded and all agreed to approve our finances for the last year. The End of Year Return for the external auditor was duly completed by the chairman and our thanks where expressed to Steve Copeland for carrying out the internal audit for us again and without cost. 

5.    Actions and Reminders List – updated 

Planning Applications:
142493Proposal: Erection of detached granny annexe and extension of existing storage building at Homeview, Mersea Road, PeldonWithdrawn
144576Proposal: Demolition of existing garage and erection of new detached garage/car port and alteration to bedroom one providing sliding patio door and Juliette balcony at Whitethorn, Mersea Road, Peldon 
143677Proposal: Single storey rear conservatory extension at Ashleigh, Lower Road, Peldon 
Planning Decisions:
142142Proposal: Two dormer windows to existing dwelling at Green Farm, The Street, SalcottApprove conditional
142455Proposal: Small building to house Biomass environmentally friendly renewable fuel boilers at Fourways Farm, Barnhall Road, SalcottApprove conditional
142947Proposal: Replacement dwelling, resubmission of 131529 at Hill Farm, School Lane, Great WigboroughPermission Refused
142511Proposal: Listed building application for replacement of 3 no. windows and one front door at New Hall, Copt Hall Lane, Little WigboroughApprove conditional

Finances:

101765 R S Pullen – salary for May£367.57
101766 Anglia Inspection Services Ltd£192.00
101767 Essex Wildlife Trust – hall hire£96.00
101768 Mrs E Davidson – 8 x grass cuts last year, 2 x cuts this year£400.00
101769 CALC – subs£35.00

The next meeting will be on Tues 10th June 2014 at 7.30 pm at Peldon Village Hall which will be the Annual Parish Assembly.

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The 82nd 5 Parishes Show 2014

Sponsored by Essex & Suffolk Water
Sunday, 3rd August 11.00 a.m -5.00 p.m
THE FINGRINGHOE RANGES
(By kind permission of the Commander Defence Training Estate East)

5 Parishes Horticultural SocietyAttractions include:

  • K9 Quackers, Sheepdog show
  • Colchester Birds of Prey
  • East Anglian Kite Flyers
  • Tendring Dog Agility Display Team
  • Suffolk Punch Trust
  • Annies Fantasies Clog Dancing
  • Colchester Model Aircraft Club
  • Horse Show
  • Exemption Dog Show
  • Colne Endeavour Music Club
  • Horticultural Marquee (Entries on Saturday, 2nd August)
  • Craft Marquee
  • Licensed Bar
  • Food Stalls

5-parishes-mapMain show schedules soon to be available from:<

Horse show schedules soon to be available from:

Dog show schedules soon to be available from:

rhs

FREE CAR PARKING
Facebook Logo - Click to Follow Us

Click to Follow Us

ENTRANCE £5.00 CONCESSIONS £4.00 CHILDREN (5 – 16) £1.0

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PC Agenda 13th May 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 13th May 2014 which will be:

Apologies for absence

Minutes of the last meeting

Police and Zone Wardens reports

Borough and County Councillors reports

Public-Have Your Say:

Declarations of Interest:

Items for Discussion

1.   Churchyards Upkeep Donations

  • Decision required: Do we feel in a position to donate the same as last year?

2.   Playgrounds and Playing Fields

  • Reports on both play areas and fields including Annual Inspection Report findings
  • Progress on work completed and all that needs addressing
  • To mention change of grass cutting arrangements on Moss Hay
  • Decision required: What work needs addressing now?

3.   Website disc space

  • Decision required: Do we wish to expand this at an additional cost of £20 annually (currently £27.50)?

4.   Finances for the year

  • To approve and finalise our End of Year Return for the external auditors
  • Express our sincere thanks to Steve Copeland for carrying out our internal audit at no cost yet again

5.   Actions and Reminders List update

Correspondence:

  • Environment Agency – reply to our letter re Salcott creek
Planning Applications:
142493Proposal: Erection of detached granny annexe and extension of existing storage building at Homeview, Mersea Road, Peldon – Withdrawn
144576Proposal: Demolition of existing garage and erection of new detached garage/car port and alteration to bedroom one providing sliding patio door and Juliette balcony at Whitethorn, Mersea Road, Peldon
143677Proposal: Single storey rear conservatory extension at Ashleigh, Lower Road, Peldon
Planning Decisions:
142142Proposal: Two dormer windows to existing dwelling at Green Farm, The Street, Salcott – Approve conditional
142455Proposal: Small building to house Biomass environmentally friendly renewable fuel boilers at Fourways Farm, Barnhall Road, Salcott – Approve conditional
142947Proposal: Replacement dwelling, resubmission of 131529 at Hill Farm, School Lane, Great Wigborough – Permission Refused
142511

Proposal: Listed building application for replacement of 3 no. windows and one front door at New Hall, Copt Hall Lane, Little Wigborough – Approve conditional

Finances:
101765 R S Pullen – salary for May£367.57
101766 Anglia Inspection Services Ltd£192.00
101767 Essex Wildlife Trust – hall hire£96.00
101768 Mrs E Davidson – 8 x grass cuts last year, 2 x cuts this year£400.00
101769 CALC – subs£35.00

The next meeting will be on Tues 10th June 2014 at 7.30pm at Peldon Village Hall which will be the Annual Parish Assembly.

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