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PC Minutes 14th May 2013

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 14th May 2013

Present: Netty Knill-Jones, Lynne Simmons, Phil Gladwin, Nicky Ellis (chair), Jane Banks, Charles Dymond, Andy Beharrell, John Walker, I Police Officer, 2 Zone Wardens, 5 adult and 5 children members of the public.

Apologies for absence: Jinny Gale, Kevin Bentley, Andrew Ellis, Terry Sutton

The Annual Parish Assembly

Police report: There have been few crimes in our villages but 1 burglary and a couple of traffic accidents. There is a new officer in Tiptree and can be reached on 07966 197404.

Zone Wardens: They are reporting pot holes, carrying out litter picking, assisting with dog fouling problems and other services where ever they can on our behalf. A gift of a bench will be discussed with a councillor for positioning on Moss Hay.

Public: A quad bike has been seen driving around on Moss Hay and Pete Tye Common, a dog fouling culprit was spotted with several dogs along St Ives Road, the bench on the bus stop triangle at the bottom of St Ives Road needs painting, a ditch full of litter along Maldon Road needs attention and road signs at the Kings Head junction in Great Wigborough are missing probably due to accidents, all of which will be dealt with hopefully in the near future.  Thanks were given to Archie and Shaun for the litter picking they do in Peldon.

The children: They came to make a request for a skateboard ramp on Moss Hay. They all spoke individually to make their case and presented us with a drawing of a ramp.  This will be investigated for cost, area required and insurance. Other villages with these will be visited for an idea of what would be suitable, if any, for Peldon.

Public: A resident from Salcott came to express their concerns, particularly with regard to the height, about a planning application for 2 semi-detached houses replacing a bungalow in The Street at Salcott.  The owner of the property was also in attendance and gave his input into the discussion. Details will be looked into by our Borough Councillor and discussed with the Planning Officer.

Parish Council AGM

Phil proposed, John seconded and all agreed for Nicky to continue as Chairman for this next year. Jane wished to step down so Phil proposed, Nicky seconded and all agreed for Charles to be Vice-Chairman for this next year. Phil proposed, Nicky seconded and all agreed for Sue to continue being the Financial and Responsible Officer.  

Minutes of the last meeting were agreed by all and signed by the chairman

Borough and County Councillors: County report will be circulated. Kevin had been in contact with ECC Highways with regard to rectifying the collapsed verge along St Ives Road.

Chairman’s Report: A brief summary was read out and it was circulated to the parish councillors and will be on the website.

Financial Report and the External Auditor’s End of Year Return and Annual Governance Statement: Nicky proposed, Phil seconded and all agreed to approve these. Our sincere thanks go to Steve Copeland for carrying out our internal audit for us without charge yet again.

Declarations of Interest: None

1. Churchyards Upkeep Donations – Phil proposed, John seconded and all agreed, except one against and one abstention, to donate the usual amount of £200 each to help with maintaining the churchyards. Yet again we will express the possibility of reducing this next year if the need arises due to reduced funds.

2. Playgrounds and Playing Fields – following the Annual Inspection Report certain matters will be addressed and other matters will be discussed with the inspector due to some confusion over certain comments in the report.

3. Flooding at Salcott – yet again CBC Simon High will be contacted with the purpose of meeting a Salcott councillor on site to discuss ongoing problems.

4. Broadband update – Stage 2 is underway, a launch event is planned for late July and the target date for going live is September.

5. Junctions at Lodge Lane and St Ives in Peldon – postponed to next month due to lack of Borough Councillors in attendance

6. Wigborough Telephone Box – the person who requested to buy this box will be approached again followed by a second interested resident before we decide to accept this offer of cleaning and painting.

7. Actions and Reminders List updated

8. To confirm Parish Council representatives on the Wigboroughs Village Hall Management Committee – Nicky proposed, John seconded and all agreed for Phil and Jinny to be our representatives on this committee.

9. Abberton Rights of Way Committee – meeting was attended and a consultation event is to be planned to find out what the public would like with regard to this path surrounding the reservoir.

    Planning Applications:
    130681Proposal: Demolition of existing bungalow and erection of 2 no. two and a half storey semi- detached dwellings (resubmission of 122083) at Old Barn Burrows, The Bungalow, The Street, Salcott.
    Planning Decisions:
    130042Proposal: Change of use A2 offices to 3 bedroom house at 2 Abbotts Hall Cottages, Maldon Road, Great WigboroughPermission Granted
    130355Proposal: Relocation of approved pool equipment room to be attached to end of garage at Fourways Farm, Barnhall Road, SalcottPermission Granted
    130474Proposal: Application to extend time for implementation of permission 100458 at Leeward, Church Road, PeldonPermission Granted
    130557Proposal: Single storey dependent relative annex and structural support to existing dwelling. (Resubmission of applications 110912 and 121258 at Lovedowns Farm, Barnhall Road, SalcottPermission Refused

    Finances:

    101719CALC – annual subscription£35.00
    101720Anglia Inspection Services Ltd£192.00
    101721Peldon Village Hall – hire£80.00
    101722R S Pullen – salary for May£212.12
    101723HMRC – 2 x income tax£141.41

    The next meeting will be on Tues 11th June 2013 at 7.30pm at Salcott Village Hall

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    PC Minutes 9th April 2013

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall, Great Wigborough at 7.30pm on Tuesday 9th April 2013.

    Present: Charles Dymond, Jane Banks, Phil Gladwin, Nicky Ellis (chair), Jinny Gale, John Walker, Andy Beharrell, Netty Knill-Jones, Lynne Simmons, Kevin Bentley, 2 Zone Wardens and 2 member of the public.

    Apologies for absence: Andrew Ellis, Police

    Minutes of the last meeting were agreed by all and signed by the chairman

    Police: A report was received in their absence listing a number of minor incidents.  There had been several thefts and attempted thefts from sheds in Peldon Crescent.  Also two suspicious males have been offering to sell, at various places in our villages, chainsaws and the like from the back of a small black vehicle.

    Borough & County Councillors: Owing to one of the worst winters on record, it has proved particularly difficult for the resulting highways defects to be repaired but our councillors have been working hard to report the really bad potholes and collapsed verges in order for a speedy repair so do please continue to report them.  More money has been allocated for this repair work so, hopefully with improving weather, we will see the result everywhere eventually.

    Public-Have Your Say: None

    Declarations of Interest: None

    1. Playgrounds and Playing Fields – mostly in good order, the missing life belt for Salcott creek has been bought and will be fitted in the near future.  A request for the Salcott meadow grass to be cut was discussed but agreed it would be done when appropriate.  The Community Service working party has not been able to continue the work of clearing the growth around the footpath owing to the bad weather but will do so when possible.
    2. Request to use the meadow at Salcott for wedding celebrations is still being discussed with the participants as their plans for the celebrations has changed a couple of times and they are now consulting the marquee company for their insurance details to comply with ours.
    3. Zone Wardens continue to assist us wherever they can and have carried out some rubbish clearance work for us.  They have very kindly offered us a bench that will be erected on Moss Hay.  They are also helping in our quest to get all broken or missing road and footpath signs reinstated and a new dog fouling sign.  Their details of drop-in coffee mornings and where and when you can collect clear refuse bags and green boxes are on the CBC website.
    4. Abberton Reservoir Liaison Group and Community Fund: The last section of the work on the causeway is taking place.  A footpath in Layer has been approved for the fund and the Abberton and District Cricket Club application is to be improved.
    5. CALC meeting was attended by our representative and Nicky proposed, Jane seconded and all agreed to keep up with our membership at a cost of £35 as it does keep us in the loop of certain important matter.
    6. Broadband update report – stage 2 is now underway, a launch event is scheduled for June at Peldon Village Hall and could hopefully be incorporated with an Abberton Reservoir Footpath consultation event.
    7. Actions and Reminders List – the parish council has written a letter to ECC Highways to express our extreme dissatisfaction of the condition of our roads. The diseased trees at Church Road, Peldon have been felled professionally; the owner of Pete Tye Common was informed of a certain property owner adjacent to the common of possibly fencing in more land than they actually own.
    Planning Applications:
    130474Proposal: Application for a new planning permission to replace extant planning permission 100458 in order to extend the time limit for implementation of two storey side and rear extension at Leeward, Church Road, Peldon
    130557Proposal: Single storey dependent relative annex and structural support to existing dwelling, resubmission of applications 110912 and 121258 at Lovedowns Farm, Barnhall Road, Salcott

    130601

    Proposal: Alterations and extension to first floor over the existing single storey element to provide an additional bedroom and en-suite facility at Honeywood, Mersea Road, Peldon

    Planning Decisions:
    130147Proposal: Single storey side extension at Willow Creek Farm, Colchester Road, Virley
    Permission Granted
    130150Proposal: New outbuilding to provide tractor/cow shed and demolition of 2no. existing outbuildings at Willow Creek Farm, Colchester Road, Virley
    Permission Granted
    130116Proposal: Infill extension to form additional bedroom for use by existing residents’ children, in part replacing former demolished extension, resubmission of 121120 at Fourways Farm, Barnhall Road, Salcott
    Permission Refused
    130141 Proposal: Single storey rear extension to form study at Bluebell Cottage, Mersea Road, Peldon
    Permission Granted

    The next meeting will be The Annual Parish Meeting followed by the Parish Council Meeting held at Peldon Village Hall on Tuesday 14th May 2013 at 7.30pm.

    Please be vigilant about securing your property following a spate of thefts and attempted thefts from sheds and outbuildings in Peldon.  Also please report to the Police (dial 101) any sightings or visits from vehicles selling equipment from the back of the vehicles.

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    PC Minutes 12th March 2013


    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th March 2013.

    Present: Charles Dymond, John Walker, Jane Banks, Andy Beharrell, Nicky Ellis (chair), Phil Gladwin, Lynne Simmons, Netty Knill-Jones, I Police Officer, I CBC Zone Warden and 2 members of the public.

    Apologies for absence: Kevin Bentley, Jinny Gale, Andrew Ellis

    Minutes of the last meeting were agreed by all and signed by the chairman

    Police: There had been a number of petty thefts, mainly from unlocked vehicles, in Salcott and Virley and also a theft from a property in Great Wigborough

    Borough & County Councillors: Kevin Bentley’s report explained that he had met with the Cabinet Member for Highways to express his concerns with regard to the poor condition of our roads and he was assured that when the dryer weather arrives we should start to see improvements (The Parish Council will be writing to ECC Highways to complain about the huge pot holes on our roads, the shoddy repairs to many pot holes and the poor surface dressing that was applied to the road in Great Wigborough).

    Colchester High Street will undergo new Traffic Regulation Orders for an experimental period of 18 months.

    ECC and CBC will not be increasing their parts of the Council Tax this year.

    Essex Libraries are looking for volunteers aged 14 and above to help children keep reading in the summer holidays, see website for details: www.essex.gov.uk/libraries

    Public-Have Your Say: One of the life belts has gone missing from the creek on Salcott meadow.  A new one will be bought and fitted soon.

    Declarations of Interest: None

    1.         Playgrounds and Playing Fields – the playgrounds are in reasonably good order considering the weather with just the goal post in Salcott needing attention.  The Community Service people undertook more clearance work last Sunday on Moss Hay.  When they have finished we will write to express our sincere gratitude.

    2.         Request to use the meadow at Salcott for wedding celebrations – with changes to their plans our insurance company will be contacted again and with their approval Phil proposed, Andy seconded and all agreed that the parish council would give them permission but ask for the cost of a grass cutting for the occasion.

    3.         Zone Wardens – coffee mornings are still going ahead for people to discuss problems. The wardens wish to work with the parish council and in some areas have more authority than us, for example with issuing tickets for litter and dog fouling. We have asked for help with a couple of problems, one of which is a ditch full of rubbish. Our main Zone contact is Steve Day 07949 783823.

    4.         Abberton Community Fund – Abberton and District Cricket Club have submitted an application for £15,000 for improvements to facilities for which the parish council supports and gave Phil a mandate to vote for this, but of course, only if it fits all the necessary criteria.  The meeting to decide this is tomorrow.

    5.         Trees in Church Road, Peldon – Phil proposed, Jane seconded and all agreed to accept the lowest of 3 quotations for felling these two trees that need attention owing to disease and dead wood. We will not have the stumps poisoned allowing for regrowth.

    6.         Broadband update report – stage 1 has taken place with the erection of a mast behind the church on Mr Sawdon’s land, stage 2 is forthcoming.

    7.         Actions and Reminders List – the exposed cable in Peldon was reported, investigated and BT has now dealt with it.  The footpath officer has been approached again for impassable footpaths and will be taking appropriate action in due course and has also contacted the resident who brought this problem to our attention.  Village signs, one in Salcott, two in Great Wigborough and one in Peldon have all been reported for reinstating or repairing.

    Planning Applications:

    130042

    Proposal: Change of use A2 offices to 3 bedroom house at 2 Abbotts Hall Cottages, Maldon Road, Great Wigborough

    130355

    Proposal: Relocation of approved pool equipment room to be attached to end of garage at Fourways Farm, Barnhall Road, Salcott

    130420

    Proposal: Erection of detached dwelling, garage access and landscaping at Salcot Cottage, The Street, Salcott

    Planning Decisions:

    130021

    Proposal: Installation of 14no. Solar panels to the south-eastern aspect of the roof of a stable/barn at Elmdale, Peldon Road, Little Wigborough – Permission Granted

    The next meeting will be held at Abbotts Hall, Great Wigborough on Tuesday 9th April 2013 at 7.30pm.

     

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    PC Minutes 12th February 2013

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 12th February 2013.

    Present: Phil Gladwin, Nicky Ellis (chair), Jane Banks, Charles Dymond, Netty Knill-Jones, Andy Beharrell, John Walker, 1 Police Officer and 5 members of the public

    Apologies for absence: Lynne Simmons, Jinny Gale, Kevin Bentley, Andrew Ellis

    Minutes of the last meeting: With the correction of the penultimate sentence in the Borough and County Councillor piece to read ‘The collapsed edge on St Ives Hill has not yet been repaired and will be chased up along with Copt Hall Lane for a similar problem’ was agreed by all and signed by the chairman.

    Police: No crimes to report. The problem junction (agenda item 3) had been looked at and there is nothing they can do about it.

    Borough & County Councillors: A detailed County report had been received.

    Public-Have Your Say: St Ives Hill collapsed verge was discussed again and Terry Sutton (Borough Councillor for Peldon) will be contacted expressing the need for urgent repairs here. The exposed pipe or cable will be checked for safety.

    Footpaths in and around Peldon had not received any attention as previously requested so this will be chased up with the ECC Rights of Way Officer.

    Puddle problem at Malting Road bus stop has been addressed.

    Declarations of Interest: None

    Phil proposed, John seconded and all agreed to co-opt Andy Beharrell on to the Parish Council for the ward of Virley. Appropriate forms were and will be completed.

    1.    Playgrounds and Playing Fields – ‘No Dog Fouling’ sign had been taken down on Moss Hay and will be re-instated.  The Community Service team will resume their work this coming Sunday and for all Sundays in March.  Terry will be asked to clear Great Wigborough bus shelter area for growth and rubbish. Archie will attend to two dead trees on Moss Hay.

    2.    Request to use the meadow at Salcott for wedding celebrations – the parish council has no objection to this as long as our insurance is in agreement with it which will be checked out. We would request it is left in good condition afterwards.

    3.    St Ives Road/Malting Road/Church Road Junction including bus shelters – this junction was discussed at length for possible ways to improve safety.  An island, give way signs, a mirror were all ideas put forward. The home owner of the corner property agreed to prune back growth from trees but not take down the wall.  A log of accidents here will be made in an attempt to get ECC Highways to consider one or other of our suggestions.

    4.    Abberton Community Fund and Liaison Group – no meetings.  Any possible footpaths, bridle paths and cycle ways around the reservoir will not be decided until after a public consultation.  

    5.    Flooding – no new problems reported 

    6.    Broadband update report – a contract, which includes details of installation, costs, etc. has been drawn up between Winstred Hundred and Layer Breton Parish Councils and County Broadband Ltd. and was  presented for parish councillors to sign after all have looked at it closely.

    7.    Trees – Church Road, Peldon – following a request concerning two trees on the verge outside a property we will ask CBC Arboriculturist to give us an opinion as to whether these need attention.    

    8.    Actions and Reminders List – updated

    Planning Applications:

    130021

    Proposal: Installation of 14no. Solar panels to the south-eastern aspect of the roof of a stable/barn at Elmdale, Peldon Road, Little Wigborough

    130116

    Proposal: Infill extension to form additional bedroom for use by existing residents’ children, in part replacing former demolished extension – Resubmission of 121120 at Fourways Farm, Barnhall Road, Salcott

    130141

    Proposal: Single storey rear extension to form study at Bluebell Cottage, Mersea Road, Peldon

    130147

    Proposal: Single storey side extension at Willow Creek Farm, Colchester Road, Virley

    130150

    Proposal: New outbuilding to provide tractor/cow shed and demolition of 2no. existing outbuildings at Willow Creek Farm, Colchester Road, Virley

    122083

    Demolition of existing bungalow and erection of 2no. two and a half storey semi-detached dwellings at Old Barn Burrows, The Bungalow, The Street, Salcott – Withdrawn

    The next meeting will be held at Salcott Village Hall on Tues 12th March 2013 at 7.30pm.

     

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    PC Minutes 8th January 2013

    WINSTRED HUNDRED PARISH COUNCIL

    Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

    Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 8th January 2013.

    Present: John Walker, Jane Banks, Charles Dymond, Nicky Ellis (chair), Jinny Gale, Phil Gladwin, Netty Knill-Jones, Lynne Simmons, Terry Sutton, Andrew Ellis, Kevin Bentley, 2 Police Officers and 12 members of the public

    Apologies for absence: None

    Minutes of the last meeting were agreed by all and signed by the chairman

    Borough and County Councillors: Flooding areas at Salcott have been inspected along with the CBC Land Drainage Technician during the particularly wet weather recently. There were noticeable improvements from work having been carried out but matters could be improved more if land owners carried out further requested works.  Thanks will be given to a certain Salcott resident for his ditch clearance work which is very much appreciated.

    Pot holes have been mended but with many the repairs have come out again all too soon but will be dealt with yet again in time.  More resurfacing has been requested and with a better job than has been seen on the roads of late.

    ECC is not increasing their part of the Council Tax and even though their funds have been significantly reduced front line services have not been affected.

    The collapsed edge on St Ives Hill has been repaired and Copt Hall Lane will be chased up for a similar problem.

    The new grant system from CBC was clarified in order for us to make a positive decision.

    Public-Have Your Say: The consultation for the speed reduction proposals along Mersea Road in Peldon was enquired about and will be looked into. Also enquiries were made about the proposed bus shelter for Church Road/Malting Road which will be followed up by requesting a date when we can expect this to take place.

    Declarations of Interest: None

    Planning Application 122083 (details below) was brought forward on the agenda for which a full discussion took place with presentations and comments from the applicant, his agent, neighbours, other Salcott residents and a Borough Councillor speaking for and against this proposal.  The Parish Council discussed this further later on in the meeting and all that was said earlier with emails and letters sent to us previously were carefully considered  in order for us to put together our comments to be sent to CBC Planning Dept.

    1. Police from both Tiptree and Mersea gave reports of no crimes in our villages but would urge people to be vigilant as there are cases of household oil theft at present.  Also they will carry out speed gun visits if they are told of a particularly bad place and time.  Speed gun training for those that put their names forward is taking place.  A vase had been stolen from Salcott Church.

    2. Playgrounds and Playing Fields – the Community Service work on Moss Hay has been suspended due to the village hall being occupied with panto rehearsals as the toilets etc are required for this work party. Work will resume again in February for which we are very grateful and delighted with all their efforts so far.  The playgrounds are in good order given the very poor weather we’ve been having.

    3. Zone Wardens and Highway Rangers – nothing to report

    4. Precept/Grant 2013/14 – following further discussion and consideration Phil proposed, Jinny seconded and all agreed to apply for the same money as last year despite the fact it will be a modest increase of £2.31 average per band D property but this being a direct result of the withdrawal of most of the Revenue Grant by CBC.  We have and will continue to try and make savings wherever possible but insurance, maintenance of our playgrounds, grass cutting etc are a constant commitment for us.

    5. Abberton Reservoir Expansion Liaison Group Meeting – the poor weather had stopped work but habitat work will start soon. The main part of the project is still on course to finish at August 2013.
        Abberton Reservoir Community Fund – there had been one application this time for helping with the cost of a length of footpath in Layer de la Haye from the works entrance to the crossroads.

    6. Flooding – as above at Borough Councillors plus a land owner along St Ives Hill has been approached for ditch clearance to alleviate a problem there.

    7. Broadband update report – there is a question of planning permission being a problem that will hopefully be resolved soon.

    8. Website and Five Parishes Show – our website could be of more use to the Five Parishes Show and we would like to treat everyone the same with regard to any possible charges.  Our new parish councillor who will be co-opted at our next meeting has already expressed knowledge of website maintenance so we will approach him on the matter.

    9. Actions and Reminders List – updated

      Planning Applications:

      122083 Proposal: Demolition of existing bungalow and erection of 2 no. two and a half storey semi-detached dwellings at Old Barn Burrows, The Bungalow, The Street, Salcott

      Finance:

      101695

      St Mary the Virgin, Peldon – mag entries for the year

      £150.00

      101696

      R S Pullen – clerk’s fee for Jan

      £353.00

      101697

      Salcott Village Hall – hall hire x 6

      £180.00

      101698

      David J Kingaby – running of website

      £256.00

      101699

      Tollesbury (St Mary’s) PCC – mag entries for the year

      £55.00

      101700

      T Simmons – Salcott play insp x 2

      £60.00

      The next meeting will be held at Peldon Village Hall on Tues 12th February 2013 at 7.30pm.

       

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      PC Minutes 11th December 2012

      WINSTRED HUNDRED PARISH COUNCIL

      Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

      Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 11th December 2012.

      Present: Charles Dymond, Jinny Gale, Nicky Ellis (chair), Phil Gladwin, Lynne Simmons, John Walker and 2 members of the public.

      Apologies for absence: Jane Banks, Netty Knill-Jones, Kevin Bentley, Andrew Ellis

      Minutes of the last meeting were agreed by all and signed by the chairman

      Borough Councillors: The requested ‘No through Road’ signs at top end of Salcott Street have been given the go-ahead and will erected in the next year. The missing Salcott-cum-Virley sign and chevrons on Colchester Road will be chased up again.

      Public-Have Your Say: None

      Declarations of Interest: None

      1. Police – no report and no crimes to our knowledge other than that the two posts on the green near Peldon Church have been burnt.

      2. Playgrounds and Playing Fields are in good order with weeding being needed fairly constantly.  More work has been carried out at Peldon by the Community Service working party for which we are very grateful.  They will be doing yet more work at Peldon and some at Great Wigborough.  Thanks were expressed to Charles for efficiently liaising with this team. 

      3. Zone Wardens and Highway Rangers will both be asked to help with the matter of the road subsiding into the verge along St Ives Hill.

      4. Precept/Grant 2013/14 – was discussed at length and it was agreed that we will require approximately the same money next year as this to sustain our present standard of maintenance etc. but a final decision will be made when we receive the formal notification from CBC as to what their grant contribution will be.

      5. Abberton Reservoir Liaison Group, Community Fund and proposed Footpath – the grand opening of the dam took place. There are 3 applications for the Community Fund to be discussed at the meeting tomorrow evening and for these this parish council gives Phil a mandate, as always, to vote as he feels appropriate at the meeting having been given and considered all the facts. The footpath meeting was attended by 2 parish councillors and a detailed map of this proposed footpath was presented to us for information and discussion. An open event and questionnaire will probably follow in the spring.

      6. Wigboroughs Village Hall will have to be taken down and the site sold. Expert advice is being sought to establish and achieve the maximum value. The proceeds will be for the benefit of the Great and Little Wigborough community and ideas for this are being sought and considered. 

      7. Broadband – the funding from the Reservoir Community Funds is to be in 3 stage payments as opposed to 5 which will be confirmed at the meeting tomorrow evening.

      8. Virley Councillor Vacancy – a leaflet has been produced but the circulation of it may not need to take place as we have an interested resident from Salcott.

      9. Fireworks Display – it was decided after much consideration to give this event a year’s break as it attracts too many people from too far a distance making it a massive amount of work but probably reinstating it next year at Moss Hay again.

      10. Actions and Reminders List – updated including noting our contact with the Public Rights of Way Officer for Colchester and Tendring who will be looking into all the footpaths in and around Peldon that were reported to us as being impassable.

      Planning Decisions:

      121768 Proposal: Swimming pool, pool equipment building, garden shed, greenhouse, potting shed, 3 chicken coops and 2 horse field shelters at Fourways Farm, Barnhall Road, Salcott – Permission Granted

      120580 & 121070 for roof and porch at 2 Fourreleet Cottages, Salcott have both now received planning approval. 

      The next meeting will be held at Abbotts Hall Farm, Great Wigborough on Tues 8th January 2013 at 7.30pm.

       

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      PC Minutes 13th November 2012

      WINSTRED HUNDRED PARISH COUNCIL

      Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

      Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 13th Nov 2012.

      Present: Charles Dymond, Jinny Gail, John Walker, Nicky Ellis (chair), Phil Gladwin, Lynne Simmons, Netty Knill-Jones, Andrew Ellis, 1 Police Officer and 6 members of public

      Apologies for absence: Jane Banks, Kevin Bentley

      Minutes of the last meeting were agreed by all and signed by the chairman

      Borough Councillors: They have received a complaint about lack of passing places along School Lane in Great Wigborough which will be looked into with ECC Highways.  They have also received requests for ‘No Through Road’ signage at the crossroads end of The Street at Salcott which will also be brought to the attention of ECC Highways along with the other signs that are still missing.  Simon High, CBC Land Drainage, has produced a map of critical areas for receiving or having received attention with regard to flooding.

      Public-Have Your Say: Moving the bus stop at Church Road/ Malting Road was enquired about and we have had recent notification that new funding is available so ECC will hopefully get this project moving again in the not too distant future.  The large puddle there also needs addressing.  St Ives gets flooded easily now as the culvert there needs attention so letters will be written to land owners.  Various footpaths in and around Peldon are blocked or have been ploughed so that they are not useable which will be brought to the attention of the appropriate people.  Overhanging trees at Moss Hay footpath will be looked at for appropriate remedial work.

      Declarations of Interest: None

      1. Police – there had been some fairly minor traffic accidents and one theft of a wallet left in an insecure office.   
      2. Playgrounds and Playing Fields – Salcott goal post need straightening and this will be carried out in the spring as the ground is too wet now.  The rubber clippings have now been installed and provide an excellent surface for the Salcott playground. 
        Weeding needs to be carried out at Peldon playground which will be addressed.
        The Community Service has made a very good start on clearance work at Moss Hay with more to follow.  
      3. Zone Wardens and Highway Rangers – Zone Wardens will be thanked for the clearance work carried out at Peldon around The Glebe and The Plough.  We have asked the Highways Rangers if they can tackle road surface issues at Copt Hall Lane, Little Wigborough. 
      4. Meetings for 2013 – Phil proposed, Jinny seconded and all agreed that we should, for the forthcoming year, hold a third of our parish council meetings at the new meeting rooms at Essex Wildlife Trust, Abbotts Hall Farm at Great Wigborough starting with the January meeting if this is convenient with them.  The rate for us is very favourable.
      5. Borough Councillor Funds for community projects – this being available for Wigboroughs and/or Salcott and Virley, but we have no suitable new projects at present as maintenance would inevitably follow and therefore feel that other villages may use the money for things they require.
      6. Gold Magazine Edition – sadly, due to our finances being cut this coming year, Phil proposed, Lynne seconded and all agreed that we would not sponsor a Gold Edition Magazine next year for our annual reports.  It is not a statutory requirement but never-the-less we will ensure that these reports are on our website and the noticeboards and we would request that more join our email service where these reports will be sent out automatically.  Please contact the clerk if you wish to receive this emailing service.   
      7. Broadband – this new high speed service that John has been working on so diligently is to be launched in January 2013 if all goes to plan.
      8. Cul-de-sac signs for Salcott – ‘No Through Road’ signage will be requested from ECC Highways.  There is already a red T sign but is evidently not obvious enough. 
      9. Virley Councillor Vacancy – a leaflet to drop in all eligible houses (Wigboroughs, Salcott and Virley) is being produced including an invitation to our December or January meeting.
      10. Parish Transportation Meeting – was not attended
      11. Fireworks Display – took place very successfully and thanks are given to all those who helped at some point or another.  Huge thanks are given to Robert and Liz Davidson for the use of their land, their help with parking, etc and much more.
      12. Actions and Reminders List – updated

      Planning Decisions:

      121245 Proposal: To erect shed measuring about 2.4M x 3M x 2M high at peak of roof in the garden to the south of the house. To be installed on supports driven into the ground. No concrete base at Priests House, Church Road, Peldon – Permission Granted

      121561 Proposal: Dependant relative annexe to main dwelling comprising bedroom, bathroom and sitting room, all attached to main dwelling at rear at Beckton House Farm, Barnhall Road, Salcott – Permission Granted

      Finance:

      101684 EALC – Chairman’s Day 2 Course

      £65.00

      101685 Eastern Waste Disposal – rubber clippings for Salcott

      £900.00

      101686 R S Pullen – clerk’s fee for November

      £353.53

      101687 R S Pullen – clerk’s expenses (paper, ink,  phone, car, etc)

      £218.39

      101688 Keith Banks – grass cut on Moss Hay

      £40.00

      101689 Terry Simmons – 1 play insp, dealing with bark and rubber, gravel boards

      £164.00

      The next meeting will be held at Salcott Village Hall on Tues 11th Dec 2012 at 7.30pm.

       

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      PC Minutes 9th October 2012

      WINSTRED HUNDRED PARISH COUNCIL

      Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

      Draft minutes for the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 9th Oct 2012.

      Present: Lynne Simmons, Netty Knill-Jones, Jinny Gale, Phil Gladwin, Nicky Ellis (chair), Jane Banks, Charles Dymond, John Walker, Andrew Ellis, Carys Handley (Zone Warden) and one member of the public

      Apologies for absence: Kevin Bentley

      Minutes of the last meeting were agreed by all and signed by the chairman

      Borough Councillors: Andrew has arranged that the Zone Warden Supervisor would attend a meeting of our choice to answer our queries about their role if we so wished.

      Certain matters are being chased up with ECC Highways, a missing road sign, flood management issues and letters written to residents with regard to this matter at Salcott. Also a letter has been written to Highways about our issues with regard to road resurfacing and associated signage.

      Public-Have Your Say: None

      Declarations of Interest: None  

      1. Police – no report of crimes that we are aware of but the message, as always, is to be alert for suspicious behaviour and particularly theft of heating oil now that the weather has turned colder.

      2. Playgrounds and Playing Fields – both playgrounds are in need of a bit of weeding but this will be dealt with shortly as the project of bark topping up at Peldon and the rubber clipping being delivered to Salcott will be carried out in the next week or so. Thanks were given to Charles for planting grass seed on the surrounding area of the basketball pad to make good.  Thanks were also expressed to Colchester Borough Council and Peldon Borough Councillor Terry Sutton for their generous donation towards the new basketball pad.  Thanks also to ECC Big Society Fund for the grant for the majority of this project.

      3. Zone Wardens and Revenue Cuts – Carys Handley explained that they do not intend to duplicate matters that we already have in hand but can operate as a quick response team with matters such as dog fouling, graffiti, fly tipping, etc.  We asked for them to carry out litter picking along our roadsides where hedge cutting has revealed quite a lot of rubbish.  After discussion it was decided to email the Zone Warden boss, Cassandra to ask for their job description so that we can be sure of exactly what they are able to tackle.  It would seem that much to our disappointment on losing our CBC Revenue Grant contribution which we have tried in vain to retain the Zone Wardens are here to stay so we must use them to our benefit.

      4. Code of Conduct – most of our parish councillors have now filled in the necessary form.  Andrew Weavers, CBC Monitoring Officer will be consulted for confirmation.

      5. Abberton Reservoir Footpath Committee Meeting – thanks were given to two of our parish councillors for attending this meeting.  It transpired that the map of the land and proposed footpath that had been drawn up was inaccurate in several places so will be corrected.  Work is still going on to acquire land necessary for the completion of a footpath round the whole of the reservoir. Ducks require an exclusion zone of 200 yards or a high hedge if the path cannot be of the correct distance away. 

      6. Gold Magazine Edition – further discussion on cost will take place following a request to the treasurer for magazine finances.  Jinny had carried out a questionnaire from email participants and drawn up a comprehensive results sheet on feedback which was very useful and we thanked her for this excellent piece of work. It was agreed that this is still a very good way of getting our annual report to everyone in all the villages.

      7. Broadband – John was thanked again for all his sterling work on this very complicated and involved project. Abberton and Langenhoe have at last put in their application to join us for funding from the reservoir money which will probably be paid out in stages as work progresses. A booklet will be acquired from County Broadband for all the parish councillors for a better understanding of this project which will hopefully enable us to answer questions from inquiring public.

      8. Virley Councillor Vacancy – having received no interest at all we will draw up a leaflet explaining the role of a parish councillor that will be delivered to all the houses in Salcott and Virley in a hope of attracting people.

        Actions and Reminders List – updated

        Planning Applications:

        121768 Proposal: swimming pool, pool equipment building, garden shed, greenhouse, potting shed, 3 chicken coops and 2 horse field shelters at Fourways, Barnhall Road, Salcott

        Planning Decisions:

        120845 Proposal: Creation of gateway off Wigborough Road to provide safer access for agricultural vehicles at Sampton Wick, Wigborough Road, Peldon – Permission Granted

        120916 & 120917 (Listed Building) Proposal: Erection of 2 storey side extension. Minor internal remodelling; lowering of section of ground floor at Sampton Wick, Wigborough Road, Peldon – Permission & Consent Granted

        121251 Proposal: Replacement of a derelict conservatory with a 2 storey side extension at Haxells Farm, Haxells Farm Cottage, Peldon Road, Peldon – Permission Granted

        Finance:

        101678 EALC – Chairman’s Day 1 Course

        £65.00

        101679 Keith Banks – Moss Hay grass cuts x 4

        £160.00

        101680 R S Pullen – clerk’s fee for October

        £353.53

        101681 St Mary the Virgin, Peldon – Gold mag entry

        £150.00

        101682 Peldon Village Hall – hire

        £80.00

        101683 T Simmons – play insp

        £30.00

        The next meeting will be held at Peldon Village Hall on Tues 13th Nov 2012 at 7.30pm.

         

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        PC Minutes 11th September 2012

        WINSTRED HUNDRED PARISH COUNCIL

        Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

        Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 11th Sept 2012.

        Present: John Walker, Lynne Simmons, Jinny Gale, Phil Gladwin, Nicky Ellis (chair), Jane Banks, Charles Dymond, Andrew Ellis, 1 Police Officer and 4 members of the public

        Apologies for absence: Kevin Bentley, Netty Knill-Jones

        Minutes of the last meeting: with the alteration at item 3. Code of Conduct, at the end should read ‘one Parish Councillor on the Complaints Panel who should have a vote’, was agreed by all and signed by the chairman

        Borough Councillors: The online complaints procedure for ECC Highways is not being dealt with satisfactorily in many cases. County Councillor Kevin Bentley has party to a hot line for complaints so please phone or email the clerk with problems to be passed on. It was brought to Andrew’s attention for investigation that holes in the roads are not always being filled before resurfacing takes place and loose chippings following resurfacing are being wasted. Also the temporary signs for loose chippings are being left too long after the job has been finished and get knocked into the road causing obstructions.

        Andrew will ask the head of Zone Wardens for a meeting with us to explain their roles within our community. Also we would like to know the cost from CBC of the Zone Wardens particularly as our precept/grant is being cut.

        The missing Salcott-cum-Virley sign from along Colchester Road will be followed up and also CBC Simon High will be contacted for an update on drainage problems in Salcott and the poor state of the road in Salcott and bridge and road on Mill Lane in Virley.

        Public-Have Your Say: Concern was expressed about speeding along Lower Road, Peldon. Training for speed gun use will hopefully be taking place shortly.  There was a suggestion for the triangle of grass area at the beginning of Peldon coming from Wigboroughs to be improved but this, unfortunately, is out of our hands as it is privately owned.

        Declarations of Interest: None

        1. Police – A house in The Glebe, Peldon had been burgled but there was no sign of forced entry. The Police urge people to make sure windows and doors are not left unlocked. No other crimes were reported.  The Police do use their speed gun periodically in order to help in reducing speeding through our villages.
        2. Playgrounds and Playing Fields – Both playgrounds are in good order with minor jobs outstanding. The replacement chain tails have been fitted to the swings at Salcott. The bark removal will hopefully take place in the very near future in readiness for the rubber clippings. There had been a number of complaints about the grass being too long on Salcott meadow and the roadside hedge in need of a trim. This was explained that these jobs were carried out when it became possible after a spell of wet weather. The contractor has made a good job of the new basketball pad on Moss Hay for which we have obtained grants.  Charles will sow grass seed on the surrounding area to make good.  Children have asked for a net for the ring but unfortunately we have found in the past that nets are quickly broken by children swinging on them or rot too easily.
        3. Code of Conduct – Some had completed the Registerable Interests Form but others still need to do this.  No one wished to be nominated for the Standards Board that takes on the onerous task of judging other parish councillors where there has been complaints received by CBC about them.
        4. Great Wigborough illuminated 30 mph sign – no additional ones are available at present and moving the one in Wigborough will be considered but funds are short for this type of work so it will be sometime before anything happens if at all.
        5. Gold Magazine Edition – we may need to make changes as to how we get our annual report to everyone due to costs, and so requirements and alternatives will be explored.
        6. Broadband and Website – update from John to whom we again expressed our thanks for his tireless efforts on this broadband project.
        7. Finances – to acknowledge completion of the approved external audit.
        8. Abberton Reservoir Community Funds – we agreed on a mandate for Phil to vote for Abberton & Langenhoe’s application to join the broadband scheme, vote also for the expansion of A & L Village Hall following an improved application. The resident in Layer de la Haye who were inconvenienced and out of pocket for being unable to move on their arranged date because their driveway was blocked by reservoir vehicles, for this Phil was mandated to vote for this application if the evidence supported the claim.
        9. Actions and Reminders List – updated

        Planning:

        121251 Proposal: Replacement of a derelict conservatory with a 2 storey side extension at Haxells Farm, Haxells Farm Cottage, Peldon Road, Peldon

        121245 Proposal: To erect a shed measuring about 2.4M x 3M x 2M high at peak of roof, in the garden to the south of the house. To be installed on supports driven into the ground. No concrete base. At Priests House, Church Road, Peldon

        121561 Proposal: Dependant relative annexe to main dwelling comprising bedroom, bathroom and sitting room. All attached to main dwelling at rear at Beckton House Farm, Barnhall Road, Salcott

        Planning Decisions:

        120074 Proposal: Replacement dwelling and garage following demolition of existing dwelling at Thornfleet, Church Road, Peldon – Permission Granted

        120580 Proposal: Variation of condition 3 of planning permission 102366 to allow for amended ridge height of extension due to design fault on approved scheme at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Granted

        121007 Proposal: Listed building application for demolition of derelict conservatory and replacement with 2 storey side extension at Haxells Farm, Peldon Road – Consent Granted

        121047 & 121043 Proposal: Part conversion of existing outbuildings to provide home office, WC, kitchen and storage areas at Seaborough House, Peldon Road, Great Wigborough – Permission and Consent Granted

        121120 Proposal: Infill extension to create new bedroom – in part replacing demolished extension at Fourways, Barnhall Road, Salcott – Permission Refused

        121099 Proposal: Replacement 3 bedroom dwelling and detached car port – Ref: COL/1397/81 at Ransomes, Wigborough Road, Peldon – Permission Granted

        121070 Proposal: Variation of condition 2 of 102366 – to build porch with pitched gable roof as opposed to approval lean to roof (retrospective) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Granted

        121258 Proposal: Extension to provide structural support to existing dwelling and additional dependant relative accommodation (resubmission of 110912) at Lovedowns Farm, Barnhall Road, Salcott – Permission Refused

        Appeal against CBC’s Decision: Proposal: Replacement front garden wall and improved vehicle access to residential area frontage only (resubmission of 111830) at Beckton House Farm, Barnhall Road, Salcott

        Finance:

        101671 Keith Banks – Moss Hay grass cuts x 4                                                            £160.00

        101672 R S Pullen  –  clerk’s fee for August and September                                         £707.06

        101673 David J Moore – new basketball pad at Moss Hay                                          £3,595.20

        101674 Peldon Village Hall – hire x 2                                                                         £160.00

        101675 Audit Commission – annual external audit                                                       £162.00

        101676 T Simmons – 2 x play insp, 7 x grass cuts, cut hedge, fit swing parts                 £381.00

        101677 B & S Chains –  swing parts                                                                            £53.88

        The next meeting will be held at Salcott Village Hall on Tues 9th Oct 2012 at 7.30pm.

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