Annual Audit Report for Winstred Hundred Parish Council
To view the audit report for 2016/17 please click the following link to a PDF file:
Wigboroughs’ Village Hall AGM 2016
Wigboroughs’ Village Hall AGM 2016
WIGBOROUGHS VILLAGE HALL MANAGEMENT COMMITTEE
Annual General Meeting, Tuesday 29th November 2016.
The single resolution put to the residents of Great and Little Wigborough was:
That the site in School Lane should be sold and the net proceeds split equally between two initiatives
- the enhancement of the nave of Great Wigborough Church to make it more suitable for use as a community venue
- supporting the re-development of Peldon Village Hall to create a co-owned and shared community centre to be known as the Peldon and Wigboroughs Community Centre.
The resolution was carried by 60 votes in favour and 22 against, the totals including 37 postal votes.
New trustees were elected and the committee now consists of three appointed trustees (Jinny Gale, Phil Gladwin and Sam Norton) and four elected trustees (Steve Copeland, Marion Houlding, John Hutchinson and Melanie Newton).
At a subsequent trustees meeting Jinny was elected as Chairman, Melanie as Secretary and Steve as Treasurer.
The result is binding upon the committee who will now proceed to implement it as quickly as they can.
Jinny Gale
Annual PC Audit for 2015/16
Annual Audit Report for Winstred Hundred Parish Council
To view the audit report for 2015/16 please click the following link to a PDF file:
Zepfest Film Presentation
Zepfest Film Presentation
This will be one of the first events from Zepfest organizers commemorating the 100th Anniversary of the grounding of the Zeppelin L33 in Little Wigborough. The film presentation will be by Russell Savory, from the Stow Maries WW1 aerodrome, Continue reading “Zepfest Film Presentation”
PC Minutes 8th September 2015
WINSTRED HUNDRED PARISH COUNCIL
Peldon Great Wigborough Little Wigborough Salcott Virley
Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 8th September 2015
Present: Nicky Ellis, Bob Holmes, Liz Davidson, Jinny Gale, Lynne Simmons, Phil Gladwin, Netty Knill-Jones, Andrew Ellis, Zone Warden and 14 members of the public
Apologies for absence: John Walker, Rob Surface, Kevin Bentley
Minutes of the last meeting were agreed by all and signed by the chairman
Zone Warden Report: The Police and Zone Wardens have carried out speed checks in local villages, several were exceeding the limit and 46 mph in a 30 limit was the highest recorded speed. Culprits of littering will be prosecuted and somebody who threw a cigarette end out of a car window was fined £740 in court. Dog fouling culprits have and will continue to be prosecuted. Zone Wardens now wear high vis jackets for their own safety and are now more easily identifiable. A local source for selling the CBC food waste bins is being looked into. Zone Wardens will assist groups with equipment etc if they wish to carry out organised litter picking events in their area.
Borough Councillor: There is S106 money available for recreational capital projects from new build at Salcott and ideas will be considered.
Public-Have Your Say: Concern was raised about loose dogs. Concern was also raised about accidents and speeding along the main road through our villages, taking out telegraph poles at frequent intervals, people being hurt badly and even killed, see item 5.
Declarations of Interest: None
1. Playgrounds and Playing Fields: Work on Moss Hay is still on-going subject to availability of volunteers and workers time. Quotes for resurfacing and funding the footpath are still being investigated. Phil proposed, Nicky seconded and all agreed to ask Richard Playale to cut all the surrounding hedges that he can. A broken bin top at Salcott will be looked into for replacing and the possibility for using the S106 money for rolling Salcott meadow will be explored. It was decided not to obtain old equipment from Abberton and Langenhoe as it would be too costly in several ways.
2. Emergency Plan: Evidence would suggest that major incidents would now be dealt with by the main organizations, therefore it was decided that the PC’s role in any crisis would be much more about local communication and helping one another therefore a simple up to date list of contacts and local information points will be compiled.
3. Standing Orders and Code of Conduct: The NALC (National Association of Local Councils) latest version of Standing Orders is appropriate for us. We signed the CBC Code of Conduct which will be tweaked to encompass our needs and then all our policies will be grouped together on the website.
4. Grass cutting statement: A statement on frequency and cost of grass cutting on our fields for the future has been devised and agreed and will be placed on the website and noticeboards.
5. Speeding and Accidents: Noting recent accidents including a fatality concern has been expressed yet again about speeding vehicles along the main road. A campaign beginning with a petition for a speed limit of 40mph has been set up. Anyone wishing to sign please contact David Crook on 01206 735645 or email [email protected] .We will also approach Colchester Association of Local Councils for the parish council representative on the Local Highways Panel for assistance in any way possible for this proposed speed limit.
6. Essex Rural Strategy Consultation Event: A report was circulated prior to the meeting which including mention of updating the strategy with what has already been achieved, future aims and new issues to be considered particularly ‘community safety’. The consultation will close at the end of September and the revised strategy should be published in early 2016.
7. Finances for Year 2014/15: To confirm that the financial report for 2014/15 has been externally audited and displayed on the noticeboards and website. The Parish Council continues to hold approximately one year’s funds in hand for possible emergencies.
8. Abberton Reservoir Rights of Way: A report from the last meeting was given indicating decisions made including the purchase of a motorized wheelchair which can be used in the central section of footpaths. Having discussed the proposals on various aspects of the different sections of the footpath that are in our remit the parish council gave Phil a mandate to vote as instructed following the discussion. Maps will be produced to show the footpaths and who (cycles, walkers, horse riders) can use them. Also an update of all the developments will be published in the magazine shortly.
9. Actions and Reminders List – updated
Correspondence:
- Essex Police reply to our letter of concern
- Salcott Saltmarsh Event 4th Oct
- Rural Housing – Housing Company
- CBC – Individual Electoral Registration
- The Essex Playing Field – Summer 2015
- Thank you from Great and Little Wigs PCC
- EALC AGM & ECC Annual Conference 24th Sept 2015
| Planning Applications: | |
| 151476 | Proposal: Infill to create entrance hall and relocate bathroom at Beckton House Farm, Barnhall Road, Salcott |
| 151503 | Proposal: removal on condition 02 of planning permission COL/102275/FUL to allow the building to be used as a B1, B2 & B8 at Pantiles Farm, Peldon Road, Abberton |
| 150877 | Proposal: Restore an outbuilding to its original function as a stand-alone studio. Remove asbestos roof and replace with reclaimed clay tiled roof, with 2 Velux roof light replacing current corrugated plastic roof light and render end wall. Demolish poor quality brick, timber and blockwork extension and level floor at Cob Cottage, Salcott Street, Salcott – Withdrawn |
| 151650 | Proposal: New roof structure, cladding and works at Waterways, Mersea Road, Peldon |
| 151607 | Proposal: Gable roof to right hand projection to create a balanced shape and form to the overall dwelling at Fourways Farm, Barnhall Road, Salcott |
| 151716 | Proposal: Building for recreational games room and covered poolside seating in connection with existing dwelling and residence at Fourways Farm, Barnhall Road, Salcott |
| 151918 | Proposal: Double garage sited in front of dwelling and rear extension orangery/garden room at Longacre, School Lane, Great Wigborough |
| Planning Decisions: | |
| 151476 | Proposal: Infill to create entrance hall and relocate bathroom at Beckton House Farm, Barnhall Road, Salcott Approve conditional |
| Finances: | ||
| 101843 | Mr B Gooding – play insp x 6 | £180.00 |
| 101844 | R S Pullen – Aug and Sept salary | £751.30 |
| 101845 | R S Pullen – expenses (ink, phone, petrol etc.) | £232.27 |
| 101846 | T Simmons- – play insp x 2, grass cuts x 4 | £240.00 |
The next meeting will be on Tues 13th October 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough to include attendance from a Neighbourhood Watch representative and a report from the meeting at EA offices re Salcott flooding.
Annual PC Audit for 2014/15
Annual Audit Report for Winstred Hundred Parish Council
To view the audit report for 2014/15 please click the following link to a PDF file:
PC Minutes 14th July 2015
WINSTRED HUNDRED PARISH COUNCIL
Peldon Great Wigborough Little Wigborough Salcott Virley
Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 14th July 2015
Present: John Walker, Nicky Ellis, Bob Holmes, Jinny Gale, Lynne Simmons, Phil Gladwin, Liz Davidson, Rob Surface, Netty Knill-Jones, Robert Davidson, Andrew Ellis and 5 members of the public
Apologies for absence: Kevin Bentley
Minutes of the last meeting were agreed by all and signed by the chairman
Zone Wardens Report – None received
Borough Councillors: Attempts will be made to repair and replace missing road and village signage with the help of CBC personnel as we are unable to get any action from ECC. Abberton and Langenhoe are replacing their play equipment and surfacing so the old is available and will be viewed by us for possible interest. A Casualty Reduction Team Officer is willing to attend a future meeting of ours which will be arranged. A CBC Planning Officer will also visit in due course to listen to the parish council’s views on the Local Plan and proposed sites.
Public-Have Your Say: The installation of speed survey strips was discussed at length and a request had been made for all three roads in Peldon, Lower, Church and St Ives to receive this speed assessment measure and enquiries will be made to this end. A request for litter picking bag hoops was repeated and will be chased up. ECC Highways will be contacted for an overgrown verge in Peldon.
Declarations of Interest – None
1. Playgrounds and Playing Fields: Work at Moss Hay is on-going, the growth along the footpath has been cut back and quotes to resurface the footpath are being sought for which grants will be investigated for funding. The new zip wire will be tightened. Extra playground maintenance courses were considered not to be necessary.
2. Emergency Plan: Progress has been made and hopefully this will be completed for our next meeting.
3. Standing Orders and Code of Conduct: Up to date versions will be looked at from appropriate bodies with a view to adding our specific requirements.
4. Small Project Ideas: Peldon Borough Councillor fund could possibly be used to help fund Moss Hay footpath. Ideas for Salcott and the Wigs will be gathered.
5. Grass cutting: The cutting of the small area of grass in front of Peldon Church has become an issue therefore a rota of volunteers will be sought and our insurance looked into. The loose rubber on Moss Hay has been a problem for cutting the grass but Liz has managed a brilliant job for which we thanked her. The grass at Salcott meadow will be cut for the two events we have had requests for.
6. Operation of Speed Watch: No one further has come forward showing an interest in training to carry out this operation. We will answer an email we received about this.
7. Neighbourhood Watch Schemes: Having received a small interest enquires will be made as to the possibility of a scheme in this neighbourhood.
8. Salcott Flooding: Having now heard back from Environmental Agency with several emails including photos of ditches etc and their view on matters at their suggestion a meeting, to include Andrew will be arranged, at their offices to discuss matters further and inform them of what we consider to be their misinformation, a summary of the situation so far will be sent to Priti Patel.
9. Abberton Reservoir Rights of Way: There had not been a meeting of this committee since last month but a site meeting at Lodge Lane, Peldon is to be arranged.
10. Actions and Reminders List – updated and taking note that we have not received a full answer to our letter to the Police Crime Commissioner for Essex about local crimes as yet and that the matter of crime will be brought up by our representative attending the Essex Rural Strategy Consultation Event later this month. Also we will make enquiries about the suitability of a clothes bank requested by Air Ambulance to help with funding the operation which is hugely expensive.
| Planning Applications: | |
| 151462 | Proposal: Cart lodge at The Anchorage, Lower Road, Peldon |
| Planning Decisions: | |
| 150726 (and 150727 Listed Building application) | Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon – Approve conditional |
| 150927 | Proposal: Two dormer windows to first floor to improve internal daylight/ventilation bedroom environment at Fourways Farm, Barnhall Road, Salcott – Approve Conditional |
| 150866 | Proposal: Construction of a new B2 industrial building at Hosplant Ltd. Unit 1, St Ives Farm, St Ives Road, Peldon – Approve conditional |
| 15111 | Proposal: Alteration of existing garage outbuildings to form 2 bed dwelling at Bucklands, Copt Hall Lane, Little Wigborough – Refuse |
Finances:
| 101836 | Peldon PCC – churchyard upkeep | £200.00 |
| 101837 | Salcott PCC – churchyard upkeep | £200.00 |
| 101838 | Great and Little Wigboroughs PCC – churchyards upkeep | £400.00 |
| 101839 | R S Pullen – July salary | £375.65 |
| 101840 | Peldon Village Hall – hire | £80.00 |
| 101841 | PKF Littlejohn LPP – external audit | £240.00 |
| 101842 | T Simmons – play insp, 2 x cuts, Salcott hedge, Moss Hay footpath | £170.00 |
The next meeting will be on Tues 8th Sept 2015 at 7.30pm at Salcott Village Hall
PC Minutes 9th June 2015
WINSTRED HUNDRED PARISH COUNCIL
Peldon Great Wigborough Little Wigborough Salcott Virley
Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 9th June 2015
Present: Netty Knill-Jones, Liz Davidson, Nicky Ellis, Bob Holmes, Lynne Simmons, Phil Gladwin, John Walker, Andrew Ellis, Kevin Bentley and 3 members of the public
Apologies for absence: Rob Surface, Jinny Gale, Robert Davidson
Minutes of the last meeting were agreed by all and signed by the chairman
Zone Wardens Report: none given
Borough Councillors: The Local Plan Panel meeting was discussed it was explained that the call for sites is now closed and 224 have been put forward across the borough of Colchester. Some of these are in our villages. CBC will now sift through all of these sites and assess their suitability for development against a strict set of criteria. The likelihood is that many will fall by the wayside during this initial assessment stage. Those that are found to be potentially suitable will then be included in the next round of public consultation in January 2016, at which point members of the public will have an opportunity to give their opinions as to whether they agree or disagree with CBC’s initial findings.
The possibility of a Solar Park on land in the Maldon District near to Salcott and Great Wigborough had been noted but no application has been submitted as yet. We will contact Maldon District Council to request that we are on the consultation list.
The Borough Councillors have the small funding pot reinstated this year for all their parish councils to request for suitable projects. Resurfacing Moss Hay footpath is one such possible project for Peldon and ideas for Salcott, Virley and Wigs will be discussed.
County Councillor: Budget amendments have taken place to address the shortfall but certain services such as adult social care and children’s services will not be affected. The Essex Superfast Broadband scheme is ahead of schedule and it is planned for 98% of the county to be connected by 2019.
Outstanding road signs are still being constantly chased up for reinstatement.
The Abberton Reservoir Fund is all but allocated or spent but progress reports will be requested on any outstanding amounts allocated but not yet spent. We will write to the water company to express our congratulations on the very successful and brilliant project.
The Local Highways Panel has given the go-ahead for the modifications to the brick built bus shelter in Peldon which will be carried out in due course.
Public-Have Your Say: Item 4 was brought forward for a lengthy discussion. It was said that there were continuing offenders of speeding through Peldon and it was noted that this also occurs through Great Wigborough. The parish council would appreciate motorists taking note of the speed limit when driving through our villages.
Declarations of Interest: None
1. Playgrounds and Playing Fields: Signage for the new equipment has been installed and other matters are being addressed. Phil proposed John seconded and all agreed to ask Terry to trim back hedges both at the top part of Moss Hay footpath and roadside at Salcott meadow. Quotes will be sought for resurfacing Moss Hay footpath.
2. Emergency Plan: Postponed to next month.
3. Standing Orders: Postponed to next month.
4. Operation of Speed Watch: The parish council would like to request for more people to carry out training to operate the speed watch gun, if anyone is interested please contact the clerk on 01206 735367 or [email protected], there will also be an article on the website and the parish council emailing service. A Police representative will be invited to the next or a future meeting to advise and discuss the operational technics and the main purpose of the scheme.
5. Neighbourhood Watch Schemes: The parish council also requests for any interested parties for this to be operational in one or all of our villages (contact clerk details as above) and following sufficient interest a meeting with a knowledgeable representative will be organized.
6. Donations to Churches: Phil proposed, John seconded and all agreed to donate £200 as usual to each of the 4 churches in our villages for the churchyards upkeep.
7. Abberton Reservoir Rights of Way – Negotiations are still taking place for some of the permissive bridleways but all walks are now officially open. Hazel screening has been installed at passing places in School Lane to deter bird watchers filling up the lay-bys.
8. Broadband – update.
9. Actions and Reminders List – update.
Planning Applications:
| 151111 | 5Proposal: Alteration of existing garage outbuildings to form 2 bed dwelling at Bucklands, Copt Hall Lane, Little Wigborough5 |
| 150877 | Proposal: Restore an out building to its original function as a stand-alone studio. Remove asbestos roof and replace with reclaimed clay tiled roof, with 2 Velux roof-lights replacing current corrugated plastic roof-light and render end wall. Demolish poor-quality brick, timber and blockwork extension and level floor at Cob Cottage, The Street, Salcott5 |
Planning Decisions:
| 150625 | Proposal: Removal of 3 no. existing barns/piggeries and hard standing to be replaced with a re-sited proposed feed and storage barn at The Grove, Maldon Road, Great Wigborough – Approve conditional |
Finances:
| 101834 | R S Pullen – June salary | £375.65 |
| 101835 | T Simmons – play insp, 2 grass cuts | £120.00 |
The next meeting will be on Tues 14th July 2015 at 7.30pm at Peldon Village Hall
PC Minutes 12th May 2015
WINSTRED HUNDRED PARISH COUNCIL
Peldon Great Wigborough Little Wigborough Salcott Virley
Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th May 2015
Present: Netty Knill-Jones, John Walker, Phil Gladwin, Lynne Simmons, Jinny Gale, Liz Davidson, Bob Holmes, Rob Surface, Robert Davidson, John Jowers, Kevin Bentley, Zone Warden and one member of the public
Apologies for absence: Nicky Ellis, Andrew Ellis
The Annual Parish Assembly
Zone Warden Report: Dog fouling and litter culprits are constantly being targeted and prosecuted whenever possible and fines of £200 and £370 have been given out recently.
Chairman’s report: Thanks were given to everyone who has served on, worked for or helped the parish council in any way. The new play equipment, for which we obtained grants from Cory Environmental Trust and S106 monies from recently built houses at Peldon, has been installed at Moss Hay and is proving to be a success. The broadband scheme has been another major part of the achievements during the year and continues to develop further. The parish council has continually reported on and dealt with various matters including highways defects, speeding, flooding issues and numerous planning applications. It has also kept the residents informed on matters of interest or concern and dealt with any queries or problems whenever it has been possible.
Financial Report: There was a very slight overspend this last financial year which will be adjusted this coming year. Several large amounts of money have passed through the books this year with the new play equipment and broadband project. Insurance, playgrounds and grass cutting continue to be a substantial part of our spending. Thanks will be given to the internal auditor who stepped in at the last minute. See item 2 below and the Annual Return will be on the noticeboards and website for viewing when it has been formally confirmed.
Parish Council AGM
Phil proposed, Jinny seconded and all agreed for Lynne to continue as chairman.
Phil proposed, Lynne seconded and all agreed for Nicky to continue as vice-chairman. Phil proposed, Jinny seconded and all agreed for the clerk to continue as Financial and Responsible Officer.
Phil proposed, Bob seconded and all agreed to co-opt Liz Davidson on to the parish council for Peldon Ward who was duly welcomed by all.
Minutes of the last meeting were agreed by all and signed by the chairman
County Councillor: The Community Initiative Fund (CIF) is running for another year funding worthy projects. Drainage enforcement will take place where necessary. Sometimes it is necessary for road closures, which can be inconvenient but do ensure a better surface repair job is carried out. School transport is being reduced and some existing ones will cost more. The CBC Local Plan is still considering sites for new houses and some villages will probably have to take a few.
Borough Councillors: The new CBC warding boundaries will include Salcott and Virley and the Wigboroughs in Marks Tey and Layer Ward and Peldon will be in Mersea and Pyefleet Ward. The speeding survey strips will be installed at Lower Road, Peldon in due course. Another for Church Road was requested. As suggested we will invite a representative from the Casualty Reduction Team to a forthcoming parish council meeting. Missing road signage will be chased up. The ECC Superfast Broadband Scheme is going well. The Abberton Reservoir Community Fund is all but allocated and updates on the projects of any unspent money will be requested.
Public-Have Your Say: The missing road signs were requested to be chased up.
Declarations of Interest: Bob and Liz for planning application 150665 for Peldon Village Hall.
1. Playgrounds and Playing Fields – Liz very kindly offered to use farm machinery to pick up the majority of the rubber which will be taken to Salcott. The remainder spread on the footpath etc will be raked up and disposed of. Works ensuing from the Annual Inspection Report will be addressed shortly. The Community Group will be contacted to request hedge and ditch work
2. External Audit Return – Phil proposed, Jinny seconded and all agreed to accept the financial report for the last financial year 2014/15, to accept the Financial Regulations and Risk Assessment, to confirm and agree the Accounting Statements and the Annual Governance Statement was completed and signed as required.
3. Abberton Reservoir Rights of Way – there are a couple of problematic sections which will continue to be worked on.
4. Broadband – further residents have signed up for the scheme, there are occasional problems and Salcott will probably be linked up in September.
5. Actions and Reminder List – updated
| Planning Applications: | |
| 150665 | Proposal: Replacement of existing 50 year old prefabricated hall with a new multi-use community building incorporating solar panels and air source heat pump. Modified design of permission no 110076 granted 26/08/15 Peldon Village Hall |
| 150726 | Proposal: Demolition of existing greenhouse and construction of a single storey residential annexe at East Anglian Farm Rides, Moor Farm, Colchester Road, Peldon |
| 150727 | Proposal: Listed building application as above |
| 150927 | Proposal: Two dormer windows to first floor to improve internal daylight/ventilation bedroom environment at Fourways Farm, Barnhall Road, Salcott |
| Planning Decisions: | |
| 150358 | Proposal: Gable to existing roof side elevation to improve feasible loft area enlarging approved bedroom slightly at Fourways Farm, Barnhall Road, Salcott Approve conditional |
| 146560 | Proposal: Replacement window and doors at Sampton Wick, Wigborough Road, Peldon Approve conditional |
| Finances: | ||
| 101829 | R S Pullen – clerk’s salary for May | £375.65 |
| 101830 | Anglia Inspection Services Ltd – annual play areas insp. | £234.00 |
| 101831 | Essex Association of Local Councils – annual subs | £278.31 |
| 101832 | R C Laurie – internal audit | £ 60.00 |
| 101833 | T Simmons – play insp, 2 x grass cuts | £120.00 |
The next meeting will be on Tues 9th June 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough
Owing to the poor service from the Police when a crime has been committed to properties in our villages the Parish Council would advise that first and foremost report it to the Police on 101 for non-emergencies or 999 for emergency situations but then we would request that you give the details to the clerk on 01206 735367 or [email protected] for a list to be collated to enable us to show how much crime is being committed in this area and how little is being done about it by the Police.
Local Community Action Panels (LCAPS) meetings where Police are in attendance are held periodically at West Mersea Town Council Offices in Melrose Road where opinions and problems can be voiced. The meeting dates and times are as follows:
- 3rd June 2015 at 7pm
- 5th August 2015 at 10am
- 7th October 2015 at 7pm
- 2nd December 2015 at 10am
- 3rd February 2016 at 7 pm
Friends of the Wigboroughs
Friends Closing Down
With no-one willing to stand as Chairman for the Friends of the Wigboroughs it was reluctantly decided at its AGM on 23rd April 2015 that the charity will be closed down.
Background note
The Friends of the Wigboroughs (FOTW) is a registered charity (established in 2005) and was created with the aim of raising funds solely for the maintenance and repair of the medieval parish churches of Great and Little Wigborough. Until such time as the closure is complete, FOTW has its own website here.