Tag: march

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 9^th March 2010.

Present: Sam Knill Jones, Kevin Bradshaw, Lynne Simmons, Phil Gladwin, Jinny Gale, Nicky Ellis, Jane Banks, Frances Fergus, Andrew Ellis, John Jowers and 12 members of the public

Apologies for absence: Kevin Bentley, Robert Davidson

Minutes of the last meeting: with the alterations of (Borough Councillors’ section) Helping Businesses Scheme should be Banking on Essex and ‘12 post offices have been reopened’ should be 10 and ‘it is hoped to reach 36’ should be 30, were agreed and signed by the chairman

Borough Councillors: Potholes are being attended to but this will take time as there are so many that need attention.

Flooding is a major issue, especially after the heavy rainfall we had a week or so ago. Mill Lane in Virley was completely cut off until the water subsided.  A sit down meeting is to be arranged with Borough Councillors, Parish Councillors, ECC Highways Department and hopefully the Portfolio Holder for Highways and Transportation to talk in depth of all the problems associated with flooding at Salcott in several areas. Properly qualified people are needed to decide on what action needs to be taken as small fixes here and there can just direct the problem to another area.  It is hoped that solutions can not only be agreed upon but implemented in the foreseeable future. In the mean time signage would seem appropriate at the Salcott crossroads when the water is of any significant depth. This will be looked into.

Earth moving equipment will be coming to the reservoir site in the near future.

County Councillor: The water table is high and the ground cannot absorb all the rain that we are getting now. Ditches need to be maintained and the practice of concreting over ditches and paving front gardens is being discouraged.

In future Highways Engineers are to be members of the Planning Committee and so will be there helping make the decisions rather than being consulted as outside experts.

Pubs are closing at an alarming rate and with the closure of post offices, shops etc. the rural communities are struggling.

Rural broadband trials are taking place to increase decent coverage.

Essex has the lowest council tax increase keeping it below inflation rate of pensions.

More houses are needed and brown field sites will run out in this area.

Public – Have Your Say: Concerns about the flooding in Salcott was expressed by many.  Suggestions were made about ways to improve matters which will be taken on board when the meeting organised by the Borough Councillors takes place. It was explained that the Environmental Agency has been consulted and met by the parish council without a solution being made.  The parish council has also met, many times, with CBC and ECC officers to try and resolve this ongoing problem.  Certain measures have been carried out to date but obviously not sufficient and hopefully the forthcoming meeting will go much further to a conclusion if, in fact, one is possible.

The Salcott crossroads bus shelter is not adequate for protection in any kind of bad weather. ECC Highways had a great deal to do with the site and style of the bus shelter  but we will look into this to see if anything can be done about it.

Declarations of Interest: Phil and Jinny with regard to items 7 & 8.

Items for Discussion

1. CALC meeting on March 15^th will be attended, but nobody felt able to give more time to nominate themselves for the Grant Decisions and Standards Board panels.
2. Parish Council elections – new people are encouraged to apply as new blood is always a good idea. If our parish council places are contested and an election is needed it will be later on in May if the general election is definitely on May 6^th.
3. Flooding discussed earlier.  Also we have organised a Water Awareness Session on 27^th April at 7.30pm to be held in Salcott Village Hall. This will be held by CBC Emergency Planning Officer and it is to explain ways in which all property owners can help themselves in dealing with floods etc. Everyone is encouraged and welcome to attend.
4. Peldon Festival – the Mayor will be attending to open the festival and it is hoped that our revamped play area on Moss Hay can also be opened that day subject to certain works having been carried out in time.  The footpath work and removal of metal rubbish will be followed up.
5. BTCV work on Moss Hay – 28^th and 31^st March. Gate and village hall will be opened for this work.
6. Playgrounds – new parts have been fitted at Moss Hay playground.  More work is needed which is being dealt with.
7. Salcott phone box – Lynne proposed, Frances seconded and a majority agreed for us to adopt Salcott telephone box situated at the end of Mill Lane.  Adoption of the Great Wigborough box was discussed further having received an inquiry for buying it from us if we decide to adopt it. Suggestions were that any profit made could possibly be included in Wigborough Village Hall funds.
8. Wigborough Village Hall – a meeting will take place to talk about a way forward with this project as most of the people who had expressed an interest have replied to the letter explaining matters further.
9. Village Design Statement – smaller groups are assembling different sections of this increasing complicated project.  Initially we were told that this can take two or three years to complete which we can understand why now.
10. Youths on bikes around Peldon on the pavement and Moss Hay was reported to us as a nuisance which we then reported to the Police, who for such instances, can be reached on 07966 197265. Also we have a number for the Anti-Social Behaviour (ASB) hotline 01206 505860.
11. Affordable Housing – a questionnaire and letter will be delivered to everyone in our villages but not for a couple of months as the RCCE Housing Enabler is busy for the time being.
12. Communications Committee – met for an IT presentation from which those attended learnt a great deal. Our website is up and running www.winstred100.org but it is very early days yet, some things need correcting and others added but with enormous thanks to Jinny for liaising with our website designer we have made a good start. Local groups may wish to add events, etc. so please do contact us if this is the case.  Next month we will discuss how to go about our Annual Report for this last year.

Planning:

091446 Proposal: Repairs and improvements at Moor Farm, Colchester Road, Peldon

100161 Proposal: Removal of condition 2 of planning permission 072151 at HOS Plant Ltd. St Ives Farm, Peldon

Notice of Planning Decisions:

100059 Proposal: Removal of existing flat roof to garage, increase in eaves height and replacement with new pitched roof to match adjacent at Marshlands, The Street, Salcott  –  Permission Granted

091655 Proposal: Single storey oak framed orangery extension and replacement of existing windows to north elevation at New Hall Farm, Copt Hall Lane, Little Wigborough,  –  Permission Refused.

091659 as above for listed building application  –  Consent Refused

Certificate of Lawful Use or Development for existing use of agricultural land as domestic garden and amenity area for the benefit of domestic dwelling at Greenways, Abbots Wick Lane, Great Wigborough

Appeal:

090342 Against refusal of planning permission for proposal of application for temporary use of mobile home as monitoring accommodation for free range chicken unit, siting 3 mobile chicken house, erection of tractor shelter, brood and feed shed at Bellwood, Colchester Road Great Wigborough  DTLR Appeal Ref: A1530/A/10/2120721

Finance:

101528 RCCE – Community Led Planning Support for our VDS                                        £115.00

101529 Lappset – leg and metal foot for play equipment                                               £118.68

101530 R S Pullen – clerk’s fee for March                                                                     £353.53

101531 T Simmons – play area inspection for Salcott                                                       £30.00

101532 David Allen – IT training and presentation                                                          £60.00

The next meeting will be held at Peldon Village Hall on Tues April 13^th 2010 at 7.30pm.

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 10^th March 2009.

Present: Jinny Gale, Phil Gladwin, Jane Banks, Kevin Bradshaw, Lynne Simmons, Nicky Ellis, Sam Knill Jones, Kevin Bentley and approx. 30 members of the public

Apologies for absence: Robert Davidson, Andrew Ellis

Minutes of the last meeting were agreed and signed by the vice chairman. Nicky proposed, Phil Seconded and all agreed to state the minutes as Draft as that is exactly what they are until agreed by all at the following meeting.

Borough Councillors: Abberton Reservoir Liaison Group had their first meeting recently. The planning application has been granted conditional approval with the Community Funding to be sorted.  This Community Fund is to be set up to help compensate in various ways closely affected areas.  The main raising work will begin in January 2010. A transport plan has yet to be compiled.  The main work will be given out to tender.  Minor works will begin in April this year.  Woodland felling had started but halted again while birds are nesting.  A road will be built around the reservoir to help contain all construction work.  The new visitors centre will be completed in August 2010.  There is to be a memorial bench to Peter Crowe erected somewhere suitable.

Public – Have Your Say: Jinny requested for any public comments about Item 1. – Flooding in Salcott, to wait for that part of the meeting. A follow up on speed gun training was requested and with the evenings getting lighter this will take place soon – speeding motorists beware!  We would still like everybody to report to us any accidents along this main road for our log to continue for further use in campaigning for a speed reduction.  Reports about blocked ditches in Peldon will also be chased up.

Declarations of Interest: Sam declared an interest in Item 1. and was asked to stay but not enter into the discussion at all.

Items for Discussion

1. Flooding at Salcott – the vice chairman gave a full and explanatory account of the proceedings up to now with regard to complaints, correspondence, parish council regulations and requirements.  Mr Martin Parmenter read a prepared statement about flooding at Salcott cum Virley and procedures about the production of the Parish Council’s Minutes.  He asked that a copy of the statement be included in the Minutes.  As explained at the meeting the Council’s policy is to record decisions in the Minutes but not discussions pertaining to those decisions.  Accordingly Mr Parmenter’s statement has not been included.  It will be held with the Parish Council records and copies can be obtained from the clerk in line with the Freedom of Information Act.  Any such copies will be provided in hard copy form and will be free of charge.

   With regard to the flooding at Salcott, Mr Chris Knill Jones has stated that he is not in a position to consider making any changes to his land which had been suggested to him.  Also another landowner regarded the suggestion as making his land more susceptible to flooding.   It was considered to be a far wider issue and any changes to land, counter walls and sea walls etc. would require careful monitoring and planning by the Environment Agency.  Phil proposed, Lynne seconded and all agreed that we should write to the Environment Agency about the situation requesting that they keep us informed of any visits or decisions they make.  CBC will also be contacted to alert them of the severity of the problem and ask if they have any plans, surveys or suggestions to help the situation. The increased number of houses in Tiptree has made the situation worse; was that considered when planning applications were granted?  Also with regard to the roads flooding from an excess of rain water ECC Highways have met with people at Salcott and written to land owners requesting clearance of ditches.  Hopefully people will be vigilant and keep their ditches cleared at all times.  It was suggested that the whole problem of flooding at Salcott be on the agenda quarterly to assess the situation and any progress to date.

2. Salt bin at Salcott – Phil proposed, Lynne seconded and all agreed for us to buy Salcott an additional salt bin to be situated along Salcott Street.  This will be at a cost of £350 which includes maintenance and filling by ECC Highways.
3. Communications Committee – had a meeting and certain matters were discussed. We have been informed that emails between us on parish council matters are not in the public domain as previously thought but can be requested under the Freedom of Information Act.  With regard to the Act we are in the process of compiling ours gradually as it is a lengthy document to sort out making sure everything is included that is appropriate to us, but we have adopted an interim cover.  Website quotes were considered and a decision was made to use someone who had been recommended to us by another parish council and whose website appeared to be just right for us and within our budget.  We also decided that in future the parish council will acknowledge receipt of any correspondence by return with the matter therein to be discussed at the next meeting with a full reply following.
4. Local Development Framework – our response to the consultation was read out and has been circulated for all to see.
5. Village Design Statement – the questionnaire is being printed, CBC will supply freepost return envelopes and the parish council will distribute these to all houses in our villages from 5^th to 15^th April.  There will be four cash prizes for completed and returned questionnaires, 2 for adults and 2 for children, with the draw taking place at the May Festival at 4pm.  This will help to form the basis for our Villages Design Statement for which we have received a grant from Rural Action East.
6. Dog Bins – new ones as requested have been situated at the end of Copt Hall Lane in Little Wigborough and at the start of a footpath along The Street in Salcott.
7. Meetings Attended – it was learned at the Clerk’s Forum there is a Community Bus that is situated at troublesome points in and around Colchester at night for young people to enter for guidance and help.  During the day it has many uses for helping the community. Any enquiries or donations for this scheme should go to Debbie Farthing on 01206 766096.
    
8. Emergency Plan – updating our plan is another lengthy procedure and hopefully will be completed and returned to CBC by next month’s meeting.

Planning:

090208 Proposed extension at Fourways Farm, Barnhall Road, Salcott

090165 Agricultural building at Beckton House Farm, Salcott – correspondence

Finance:

101460 A Moore – play area insp, repair to picnic table, empty bin                                £60.00

101461 R S Pullen – clerk’s fee for March                                                                £349.02

101462 T Simmons – play area inspection                                                                 £25.00

The next meeting will be in Salcott Village Hall on Tuesday 14^th April 2009 at 7.30pm