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PC Minutes 10th March 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 10th March 2015

Present: Netty Knill-Jones, Bob Holmes, Rob Surface, Jinny Gale, Lynne Simmons, Nicky Ellis, Phil Gladwin, John Walker, Robert Davidson, Kevin Bentley and 4 members of the public

Apologies for absence: Andrew Ellis, Zone Warden

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report – None

Borough and County Councillors: The new Warding Boundaries will be announced very soon. Essex Super Broadband Scheme is being rolled out and it is hoped for 95% coverage of Essex eventually.  Local government will change after the election and it maybe that certain money can be reallocated to enable parish councils to organise getting work done themselves such as replacement of road signs etc.

The manhole cover at Salcott crossroads and missing fingerposts have been reported again so hopefully will be addressed soon. CBC Local Plan, submitted plots and deadline dates were discussed and a section at the end from Cllr Ellis provides details.

Public-Have Your Say: CBC Local Plan was talked about.

Declarations of Interest: Jinny as a member of the Wigboroughs Village Hall Management Committee

1.   Salcott Flooding: The Environment Agency and ECC have made a site visit to assess the problems and will return with their findings and arrange another site visit to include our parish councillors. 

2.   Playgrounds and Playing Fields: Work at Moss Hay is yet to be completed but it is being addressed.  Any surplus play area rubber will be relocated to Salcott. 

3.   CALC Meeting was attended by two of our parish councillors who listened to an informative speech from the Police and Crime Commissioner whose job it is to hold the Police to account and not actually run proceedings.  Local Community Meetings and Neighbourhood Action Panels are to be merged for supposed efficiency. 

4.   Abberton Reservoir Rights of Way Meeting was also attended by two of our parish councillors and it was noted from the questionnaires filled in at the open sessions that there were 4 main preferred options from the public. A good percentage of the returns were from Winstred Hundred.

5.   Broadband – Salcott launch date has yet to be decided with County Broadband and spring/summer now seems like a satisfactory option for a good turnout. Further residents are signing up for connection.

6.   Actions and Reminders List – updated, including that we will express our interest in supporting defibrillators at Salcott and Peldon.  Also Nicky proposed, John seconded and all agreed for Terry to plant the hedge plants at the front of Peldon Hall houses in Malting Road, Peldon 

Planning Applications
150363Proposal: 2 storey extension to provide ground WC utility and study, first floor bedroom and en suite. Demolition of existing garage and external WC at 2 Sharlands Row, The Street, Salcott
150112Proposal: Revised plans for extension for 6 Peldon Crescent
146560Proposal: Replacement of window and doors at Sampton Wick, Wigborough Road, Peldon
Planning Decisions:
146599 Proposal: Listed building application for demolition of unsafe storm damaged outbuilding at Kemps Farmhouse, Mersea Road, PeldonApprove conditional

 

Finances:
101821 R S Pullen – March salary£375.65
101822 R S Pullen – expenses (petrol, phone, ink, paper, etc)£174.29
101823 T Simmons – play insp£30.00

 

The next meeting will be on Tues 14th April 2015 at 7.30pm at Peldon Village Hall

The timeline for the Local Plan is as follows:

Consultation on the draft Local Plan (Preferred Options) – spring 2016

Publication of the Submission Local Plan – summer 2016

Submission to Secretary of State – autumn 2016

Examination – early 2017

The Council is currently assessing the information submitted during the Issues and Options consultation and will now develop preferred options (sites that CBC would prefer to see developed) that are based on the evidence base; national planning policy; sustainability appraisals of proposed sites; and consultation responses. The next opportunity for people to comment will be when consulted on the draft Local Plan early next year. At this point residents will be able to see which sites the Council deems suitable for development (hence ‘preferred options’) in our area, if any. Residents and the Parish Council can then either support the proposals or put forward reasons why they believe such development would not be suitable in a specific location.

CBC may well be speaking with Parish Councils during the site appraisal process prior to drafting the Local Plan.

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PC Minutes 10th February 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 10th February 2015

Present: John Walker, Phil Gladwin, Lynne Simmons, Jinny Gale, Bob Holmes, Nicky Ellis, Netty Knill-Jones, Rob Surface, Kevin Bentley and 7 members of the public

Apologies for absence: Andrew Ellis, Robert Davidson

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report – no report sent but we know they are happy to organise litter picking sessions with local communities if requested.

Borough and County Councillors: ECC is not increasing their portion of the council tax,  CBC is meeting soon to make a decision for their part but it is expected to be frozen also, although the Police are making a small increase. ECC spend a large percentage of their funds on services, followed by road design and flood defences.  There will be more children of school attendance age in 2017 therefore preparation is now taking place to meet that need.

Our local highways matters, missing signs, loose manhole cover etc. are being chased up.

Public-Have Your Say: Concern was expressed about some trees being cut down in Peldon which will be looked into.

There has been some aggressive doorstep selling and the Parish Council would urge people to report any concerns they have with regard to this to the Police on 101.

It was noted that during a time when the road was flooded in Salcott the creek was at a low level suggesting that a culvert was blocked which will be investigated.

Tree work on the Peldon Village Hall site will be taking place in readiness for building the new hall as CBC planning stipulate.

Declarations of Interest: None

1.   Police Messaging, Posters and Emails: Various advisory bodies will be contacted to ask their opinion on and how other parish councils deal with the huge amount of information we receive via email requesting it to be passed on to the general public including printing and displaying posters on their behalf.

2.   Quotations: Our Standing Orders with regard to dealing with quotations for work we require will be followed more rigorously in the future.

3.   Request for bin at Salcott crossroads was discussed but it was agreed that as bins and the emptying of are expensive and also sometimes a bin can cause more loose rubbish around that the parish council could not justify this expenditure. Being community minded some of us pick up local areas of rubbish on a regular basis.

4.   Playgrounds and Playing Fields: The rubber clippings at Peldon are now in place and hedge and ditch work will follow soon.  Rob will take over from Charles to oversee the fields and playgrounds maintenance reports and subsequent work. We thanked Charles for the good work he had done for the Parish Council particularly with the fields and playgrounds and engaging with the Community Team very positively who have been carrying out various work for us at Peldon.

5.   Abberton Reservoir Rights of Way drop-in event at Peldon Village Hall was well attended with many questionnaires having been completed. The next footpath meeting in March will be looking at these for considering any possibilities of providing the public with some of their requests.

6.   Broadband: We have received reports from some of the people who have benefited from this scheme who are delighted with their new broadband speed.

7.   Actions and Reminders List – updated and to include that we are advised by CBC that empty sand bags can be obtained from Kent Blaxills and the parish council holds a limited amount of sand for filling.

Planning Applications

150092 Proposal: Listed building application for installation of 3KW solar photo voltaic system 2 rows of 6 panels located on inner west and inner east facing pitches of an M roof at Malting Cottage, Malting, Peldon

150112 Proposal: Demolition of existing ground floor extension. Erection of two storey rear extension and first floor side extension at 6 Peldon Crescent, Mersea Road, Peldon

Finances:

101817 R S Pullen – February salary, plus back dated sums£405.35
101818 Essex Wildlife Trust – meeting room hire£96.00
101819 Webhosting UK COM Ltd. – domain renewal£38.97
101820 T Simmons – play insp£30.00

The next meeting will be on Tues 10th March 2015 at 7.30pm at Abbotts Hall Farm, Great Wigborough

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PC Minutes 13th January 2015

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 13th January 2015

Present: John Walker, Lynne Simmons, Phil Gladwin, Charles Dymond (chair), Jinny Gale, Bob Holmes, Nicky Ellis, Rob Surface, Robert Davidson, Andrew Ellis, Zone Warden, Jan Hawkins (Community Agent) and 4 members of the public

Apologies for absence: Netty Knill-Jones, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Zone Wardens Report: They continue to help in prosecuting fly tipping and dog fouling culprits and welcome assistance with any evidence. They will fix our village sign that has a post adrift and the ditch by the brick bus shelter in Peldon.

County Councillor Report: Received and distributed covering cabinet member changes, government funding reductions for ECC, highways matters, etc.

Borough Councillors Reports: We are encouraged to write to the appropriate CBC Officer to express our disapproval for the proposal for West Mersea to close all but one of their public toilets.

CBC are still looking for further sites for develops with new housing etc, many have already been put forward and further sites can be added for consideration.

Funding for a speed survey at Peldon has been applied for to be considered at the next LHP meeting in February and following that consultation with the villagers for a speed reduction method,  possibly a VAS sign, could be considered which Highways would position if and where it thought appropriate.

Local matters such as missing signage, pot holes and drains were updated.

Public-Have Your Say: More Police enforcement for speeding was requested for Peldon which will be followed up. Ditches and grips at Pete Tye Common have caused a problem. In Peldon Moss Hay footpath hedge clippings need clearing from the ditch and Butchers View footpath needs attention and the land owner will be written to. The remaining rubber chippings left on Moss Hay was questioned but will be put in place when the community team can use the facilities in the village hall again after the pantomime is finished and weather permitting.

Declarations of Interest – Lynne for item 7.

1.    Jan Hawkins, from Community Agents Essex gave a presentation on her role explaining that the team consists of 36 covering all of Essex and is funded by ECC Health and Social Care. The main aim is to help anybody that needs it, generally older people, at no cost to them, to be safe, happy and well enabling them, wherever possible, to stay in their own home, therefore giving support for independent living. The parish council will assist in helping them to spread word of their services. For further information visit: www.communityagentsessex.org.uk, or to arrange a free visit call 08009 775858 or email: [email protected].  

2.    Precept 2015/2016 – a comprehensive report was given of our financial situation and owing to a small amount of expenditure over income this last year due to unavoidable costs and the grant from CBC being reduced further Phil proposed, Nicky seconded and all agreed to increase our precept by £665 to enable the parish council to continue providing the quality of services that is required. 

3.    Chairman and Vice-Chairman – following Charles leaving Lynne is willing to take over the role of chair and Nicky vice- chair. CBC Electoral Services have been notified of the Peldon councillor vacancy and will issue notices accordingly in due course.

4.    Playgrounds and Playing Fields – at Moss Hay signage for the new equipment has been made and will be erected shortly, the rubber installation is on-going with weather and village hall access permitting, which will be followed by hedge and ditch work.

5.    Speed Reduction Measures – as stated above funding for a survey is being sought.

6.    Review of Village Design Statement and Parish Plan – The list of action points from the VDS which was published in 2012 was discussed for updating taking onto account the changes that have taken place since then in our villages and the revised version of these points will be listed in due course.

7.    Peldon Brick Bus Shelter – two quotations for refurbishing this shelter have been submitted (one to be altered slightly), a third one will be chased up to enable these to be sent to the ECC Passenger Transport Manager so that he can apply for funding at the next LHP meeting.

8.    Clerk’s Salary – Phil proposed, Bob seconded and all agreed to increase the clerk’s salary and the one-off payment in line with the new National Salary Award.

9.    Abberton Reservoir Rights of Way – Leaflets advertising the Have Your Say event in Peldon Village Hall on Wednesday Feb 4th drop-in from 4-6 and 7-9 pm will be printed by the Water Company and distributed to all households by the parish councillors.

10.   Broadband – launch event taking place in Salcott will be late Feb or early March

11.   Actions and Reminders List – updated and to include giving our support to RCCE’s funding campaign, the MP Priti Patel will be written to with photographic evidence with regard to the flooding issues at Salcott and Virley and changes to our signature mandate are being made owing to a change of personnel.

Planning Applications

146599 Proposal: Listed building application for demolition of unsafe storm damaged outbuilding at Kemps Farmhouse, Mersea Road, Peldon

Planning Decisions

146240 Proposal: Listed building application for installation of secondary double glazing to 7 no. windows at Sleyes, Church Road, Peldon – Approve Conditional

Finances:

101809 Salcott Village Hall – hire x 4£120.00
101810 St Mary the Virgin, Peldon – mag entries£150.00
101811 SLCC – annual subs£69.87
101812 R S Pullen – January salary£367.57
101813 David J Kingaby – website work£348.00
101814 Peldon Village Hall – hire£80.00
101815 Information Commissioner – Data Protection Registration£35.00
101816 T Simmons – play insp£30.00

The next meeting will be on Tues 10th Feb 2015 at 7.30pm at Salcott Village Hall

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PC Minutes 9th December 2014

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Abbotts Hall Farm, Great Wigborough at 7.30pm on Tuesday 9th December 2014

Present: Charles Dymond (chair), John Walker, Jinny Gail, Phil Gladwin, Nicky Ellis, Rob Surface, Andrew Ellis, Robert Davidson and 3 members of the public

Apologies for absence: Bob Holmes, Lynne Simmons, Netty Knill-Jones, Kevin Bentley

Minutes of the last meeting were agreed by all and signed by the chairman

Police Report – None received other than the weekly report for the whole of Colchester.  The CALC meeting was attended by this and many other disgruntled parish councils where there was a police representative to explain the reasons for withdrawal of attending parish council meetings which, they say, is mainly due to funding cuts and they informed of the new-format meetings held every 8 weeks in 5 various locations around Colchester for the public to attend and express their concerns. Attendance numbers to these meetings will be monitored to establish their worth.

Zone Wardens Reports – None received

Borough and County Councillors – The drain cover has been fixed and the ‘No Through Road’ sign is scheduled for repositioning both at Salcott crossroads, and the missing village sign approaching Salcott from D’Arcy has been identified at last and will be reinstated in due course.

A bad patch of repair work along Mersea Road in Peldon will be reported for improvements.  Other ditch and hedge matters in Peldon and a hedge in Great Wigborough were discussed and further action will be taken.

Certain enforcement issues in all the villages will be followed up.

Public-Have Your Say – Enquiries were made for any update on the investigation of speed reduction methods for Lower Road, Peldon which will be followed up.  The rubber strips for monitoring speed were suggested as a start to establish the severity of the problem.

Declarations of Interest – None 

1.   Playgrounds and Playing Fields – at Peldon the old bark is in the process of being removed for us by the Community Team in preparation for the rubber to be installed and the signs for the new equipment are being made. We have now taken delivery of new flat swing seats which will be fitted shortly; also further hedge and ditch work will be addressed. At Salcott the new baby swing seat has been fitted and the deteriorating condition of the basketball pad has been noted for probable repair work in the spring/summer. 

2.   Peldon Hall Houses Hedge – a site visit had taken place and more questions arose as to how this should be tackled so a site meeting will be arranged with Peldon councillors for possible solutions and residents will be invited to attend. 

3.   Peldon Bus Stops/Shelter/Curbs – a site meeting with ECC Passenger Transportation Officer had taken place and he took on board all our suggestions and requirements to make these bus stops more user-friendly and it is thought that funding will be available. A specification will be drawn up for improvements needed to the brick built shelter to put the work out for tender. Suggested lighting at the bus stops was not thought to be appropriate in this rural village.   

4.   Abberton Reservoir Rights of Way – a consultation event will take place in Peldon Village Hall on Wednesday 4th February 2015 for two drop-in sessions 4 – 6 pm and 7 – 9 pm for a short presentation, fill in a questionnaire and ask any questions, refreshments will be provided. 

5.   Broadband – Salcott launch event will now be in the spring as winter months are possibly not suitable for some residents.

6.   Actions and Reminders List – updated including that Salcott telephone box is now added to the parish council insurance policy for a replacement value of £2,000 at a cost of £21.78 per annum.

Planning Applications
146240 Proposal: Listed building application for installation of secondary double glazing to 7 no. windows at Sleyes, Church Road, Peldon
146351 Proposal: Erection of detached two and a half storey dwelling with all habitable accommodation at first and second floor levels at Salcott Cottages, The Street, Salcott
Planning Decisions
145967 Proposal: Alteration to rear roof over existing projection forming gable and additional floor nursery/bedroom at Fourways, Barnhall Road, SalcottApprove conditional
146055 Proposal: Rear extension at Hillside Cottage, Colchester Road, Great WigboroughApprove conditional

 

Finances:
101802 Mrs E Davidson – Moss Hay grass cuts x 8£360.00
101803 B & S Chains – cradle swing and bolts£130.33
101804 Business Services at CAS Ltd – annual insurance£1,056.97
101805 R S Pullen – December salary£367.57
101806 Sutcliffe Play – swing seats, chains & shackles£273.82
101807 Tollesbury (St Mary’s) PCC – mag entries£55.00
101808 T Simmons – play insp.£30.00

 

The next meeting will be on Tues 13th Jan 2015 at 7.30pm at Peldon Village Hall

Abberton Reservoir Rights of Way

There will be a consultation event in Peldon Village Hall on Wednesday 4th February 2015 for two drop-in sessions 4 – 6 pm and 7 – 9 pm for a short presentation, fill in a questionnaire and ask any questions, refreshments will be provided. All are welcome to attend.

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Chairman’s report February 2014

Chairman’s Report – February 2014

The Wigboroughs Village Hall Management Committee

At the Annual General Meeting in 2012 the community agreed in principle that the site of the old Village Hall in School Lane should be sold.  The Committee is in the process of registering the land and has lodged an outline planning application for two three-bedroomed houses on the site.

The residents of the Wigboroughs and the Charity Commission both have to give final approval before the sale can take place.

The outline planning application can be seen on the Colchester Borough Council website www.colchester.gov.uk.  The application number is 132631.

It should be noted that a new owner of the land may seek to vary any approved outline planning application and that the Management Committee will then have no control over any changes which CBC may agree.

Jinny Gale

13th February 2014

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