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PC Minutes 13th April 2010

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council  held at Peldon Village Hall at 7.30pm on Tuesday 13th April 2010.

Present: Frances Fergus, Jane Banks, Lynne Simmons, Jinny Gale, Phil Gladwin, Sam Knill Jones, Robert Davidson, Kevin Bradshaw, Kevin Bentley, Terry Sutton, Police Officer Mel Wilson and 3 members of the public

Apologies for absence: Nicky Ellis, Andrew Ellis

Minutes of the last meeting: were agreed and signed by the chairman with the correction to ‘brown field sites’ at the end of County Councillor’s section.

Borough Councillors: The meeting to be arranged with ECC Highways, Anglian Water Authority, Borough and Parish Councillors on the matter of Salcott flooding will probably be in July. With regard to ditches and drains etc. who owns what or and is responsible for needs to be clarified.

Temporary pothole repairs are starting to fall out but permanent ones are gradually being done.

Certain areas such as the top end of School Lane need serious attention.

The reservoir expansion is keeping pretty much to plan with a couple of minor hiccups that have been addressed, a footpath in Layer was blocked and works vehicles had driven through Birch, contrary to the Traffic Management Plan.

The latest appeal of the refusal of a planning application for Bellwood is to be heard in the near future.

Two missing road signs near Salcott crossroads will be dealt with.

Terry Sutton, the new Conservative candidate for Pyefleet was introduced to us as Robert Davidson is standing down.

Police Report: 3 crime incidents took place, Farm Watch is in operation and speed checks are taking place in various locations.  More training with use of a speed gun will be taking place.  Police numbers for reporting crimes or suspicious behaviour 999 for emergencies only, 0300 333 4444 or local police mobile 07966 197404.

The accident that took place in Church Road, Peldon where a car drove into a house and a parked vehicle opposite which may have contributed to this occurrence is being dealt with. The incident of an unsavoury character in a tractor is also being dealt with.

Public – Have Your Say: Butchers View footpath has been driven along, possibly by a 4×4, has made a mess. A lockable post will be fitted at the St Ives Road end to prevent this from happening again.  Great Wigborough Church sign has fallen down and will be mended.

Declarations of Interest: Jinny and Phil with item 12.

  1. Parish Council Elections – there will be an election for Peldon as more people applied than there are places, Virley will be advertised again as there are no candidates, Salcott and the Wigboroughs have one each which is acceptable.  We are unhappy that the parish council elections will be held 3 weeks after the general and borough elections from a cost and people turning out to vote point of view, but it is government policy.  Jinny thanked Robert, Sam and Kevin who are standing down and expressed our gratitude for their efforts and knowledge, in Robert’s case, for many years.  They will be missed by us all.
    CBC is considering having Whole Council Elections starting next year which would bring in line all parish and borough elections together that will be carried out every 4 years.  We are all in agreement with this.
  2. CALC – report from meeting to be circulated amongst us.
  3. Abberton Reservoir and Essex Wildlife Trust – nothing further to add.
  4. Town and Parish Grant Scheme – we received £2000 towards a new basket ball pad at Peldon.  Quotes and further funding will be sort and discussed at the next meeting.
  5. BTCV – works at Moss Hay has been completed and most of the rubbish taken away.
  6. Playgrounds – outstanding repairs and maintenance at Peldon will be carried out shortly, the annual inspection will follow. Drainage from the play area to the ditch next to the footpath was suggested and this will be investigated.  The Salcott equipment needs painting, the cost of which will be presented in due course.
  7. Peldon Festival – it is hoped that the playground will be looking smart and the footpath improvements completed, and also that Peldon parish councillors will be in attendance.
  8. Flooding – forthcoming meeting mentioned earlier. Water Awareness Session to be advertised which will be on Tuesday 27th April 2010 at 7.30pm in Salcott Village Hall
  9. Life belt for Salcott creek – an additional one has been bought, Phil proposed, Jinny seconded and all agreed to accept Terry’s price for erecting this which will be done soon.
  10. Salcott bus shelter – ways to improve it for use in bad weather was discussed and a design and costing will be presented which will then have to be agreed by ECC Highways Dept.
  11. Adoption of Salcott & Wigborough telephone boxes is being carried out with a view to sell the Wigborough box after, which will be advertised for anyone interested.
  12. Wigborough Village Hall – a meeting is to be arranged to suit all those interested in this matter.
  13. Strategic Land Acquisition in Peldon – the land in question, that’s known as the ‘triangle’, is not for sale and the parish council does not have money for this kind of project but after consulting our VDS questionnaire replies it may be that we seek help from CBC to acquire some sort of protection order for this land to preserve its natural status.
  14. Theatre Tickets donated by the Water Board for the Mercury Theatre may be used as prizes for filling in our forthcoming Affordable Housing questionnaire.
  15. CBC – Colchester’s Annual Spring Clean 19 April-2 May 2010 – Peldon and Salcott have volunteers for litter picking for which we are very grateful.  Other areas, such as near the Old Kings Head, need attention and anybody volunteering would be given the appropriate equipment include visibility jacket.
  16. Annual Report and distribution to be discussed with Bill.  Due to the postponed parish council elections this will be a month later than last year.
  17. Website is up and running with improvements and additions constantly being made.
  18. Rolling Actions and Reminders List – updated.

Planning:

100427 Proposal: Demolition of existing single storey garage and extension to chalet bungalow to provide extra bedroom and living space 1 ½ storey extension at Rowans, Peldon

100458 Proposal: Two storey side and rear extension at Leeward, Church Road, Peldon

100503 Proposal: For the erection of a one bay timber framed car port with small log store/shelter to rear of the construction. Timber frame to be open on two sides with one number weatherboard to the side and back delineating the log store. Existing dilapidated post-war garage to be demolished and removed from the site before car port can be constructed at Cobb Cottage, The Street, Salcott

100639 Proposal: Convert loft of detached bungalow by replacing existing trusses in order to create two bedrooms with sanitary accommodation. Addition of front porch, re-position garage doors at Longacre, School Lane, Great Wigborough

Planning Decisions:

091446 Proposal: Repairs and improvements at Moor Farm, Colchester Road, Peldon  –  Consent Granted

100161 Proposal: Removal of condition 2 of planning permission 072151 at HOS Plant Ltd. St Ives Road, Peldon will be considered by CBC Planning Committee in the Town Hall at 6pm on 15th April 2010.

Finances:

101533 R S Pullen  –  clerk’s fees for April                                                           £353.53

101534 R S Pullen  –  office use (heat, light, etc.)                                               £250.00

101535 R S Pullen  –  clerk’s expenses (paper, ink, postage, etc.)                          £194.33

101536 EALC  –  annual subs (including NALC)                                                     £267.21

101537 B T Payphones  –  adoption of Salcott and Wigborough boxes                       £2.00

101538 BTCV  –  clearance work at Moss Hay                                                      £411.25

101539 T Simmons  –  2 x cuts of Salcott meadow and 1 play area insp.                 £110.00

The next meeting will be held at Salcott Village Hall on Tuesday 11th May 2010 7.30pm

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Code of Conduct

The Winstred Hundred Parish Council follows the model ‘Code of Conduct’ as issued by the ‘Standards Board for England’ under the Local Government Act 2000.  The latest version of this document is in Adobe Acrobat format and can be read or downloaded from this site here.

The Code addresses the following subject matter:

General obligations under the Code of Conduct

  • Treating others with respect
  • Complying with equality laws
  • Bullying and intimidation
  • Compromising the impartiality of officers of the authority
  • Disclosing confidential information
  • Preventing access to information
  • Disrepute
  • Using your position improperly
  • The authority’s resources
  • Using resources for proper purposes only
  • Considering advice provided to you and giving reasons

Personal and prejudicial interests

Personal interests

  • Interests you must register
  • Interests that are not on your register

Prejudicial interests

  • What is a prejudicial interest?
  • What to do when you have a prejudicial interest
  • Dispensations

Special categories of interests

  • Gifts and hospitality
  • Overview and scrutiny committee meetings
  • Executive or cabinet roles
  • Sensitive information
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PC Minutes 9th March 2010

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 9th March 2010.

Present: Sam Knill Jones, Kevin Bradshaw, Lynne Simmons, Phil Gladwin, Jinny Gale, Nicky Ellis, Jane Banks, Frances Fergus, Andrew Ellis, John Jowers and 12 members of the public

Apologies for absence: Kevin Bentley, Robert Davidson

Minutes of the last meeting: with the alterations of (Borough Councillors’ section) Helping Businesses Scheme should be Banking on Essex and ‘12 post offices have been reopened’ should be 10 and ‘it is hoped to reach 36’ should be 30, were agreed and signed by the chairman

Borough Councillors: Potholes are being attended to but this will take time as there are so many that need attention.

Flooding is a major issue, especially after the heavy rainfall we had a week or so ago. Mill Lane in Virley was completely cut off until the water subsided.  A sit down meeting is to be arranged with Borough Councillors, Parish Councillors, ECC Highways Department and hopefully the Portfolio Holder for Highways and Transportation to talk in depth of all the problems associated with flooding at Salcott in several areas. Properly qualified people are needed to decide on what action needs to be taken as small fixes here and there can just direct the problem to another area.  It is hoped that solutions can not only be agreed upon but implemented in the foreseeable future. In the mean time signage would seem appropriate at the Salcott crossroads when the water is of any significant depth. This will be looked into.

Earth moving equipment will be coming to the reservoir site in the near future.

County Councillor: The water table is high and the ground cannot absorb all the rain that we are getting now. Ditches need to be maintained and the practice of concreting over ditches and paving front gardens is being discouraged.

In future Highways Engineers are to be members of the Planning Committee and so will be there helping make the decisions rather than being consulted as outside experts.

Pubs are closing at an alarming rate and with the closure of post offices, shops etc. the rural communities are struggling.

Rural broadband trials are taking place to increase decent coverage.

Essex has the lowest council tax increase keeping it below inflation rate of pensions.

More houses are needed and brown field sites will run out in this area.

Public – Have Your Say: Concerns about the flooding in Salcott was expressed by many.  Suggestions were made about ways to improve matters which will be taken on board when the meeting organised by the Borough Councillors takes place. It was explained that the Environmental Agency has been consulted and met by the parish council without a solution being made.  The parish council has also met, many times, with CBC and ECC officers to try and resolve this ongoing problem.  Certain measures have been carried out to date but obviously not sufficient and hopefully the forthcoming meeting will go much further to a conclusion if, in fact, one is possible.

The Salcott crossroads bus shelter is not adequate for protection in any kind of bad weather. ECC Highways had a great deal to do with the site and style of the bus shelter  but we will look into this to see if anything can be done about it.

Declarations of Interest: Phil and Jinny with regard to items 7 & 8.

Items for Discussion

  1. CALC meeting on March 15th will be attended, but nobody felt able to give more time to nominate themselves for the Grant Decisions and Standards Board panels.
  2. Parish Council elections – new people are encouraged to apply as new blood is always a good idea. If our parish council places are contested and an election is needed it will be later on in May if the general election is definitely on May 6th.
  3. Flooding discussed earlier.  Also we have organised a Water Awareness Session on 27th April at 7.30pm to be held in Salcott Village Hall. This will be held by CBC Emergency Planning Officer and it is to explain ways in which all property owners can help themselves in dealing with floods etc. Everyone is encouraged and welcome to attend.
  4. Peldon Festival – the Mayor will be attending to open the festival and it is hoped that our revamped play area on Moss Hay can also be opened that day subject to certain works having been carried out in time.  The footpath work and removal of metal rubbish will be followed up.
  5. BTCV work on Moss Hay – 28th and 31st March. Gate and village hall will be opened for this work.
  6. Playgrounds – new parts have been fitted at Moss Hay playground.  More work is needed which is being dealt with.
  7. Salcott phone box – Lynne proposed, Frances seconded and a majority agreed for us to adopt Salcott telephone box situated at the end of Mill Lane.  Adoption of the Great Wigborough box was discussed further having received an inquiry for buying it from us if we decide to adopt it. Suggestions were that any profit made could possibly be included in Wigborough Village Hall funds.
  8. Wigborough Village Hall – a meeting will take place to talk about a way forward with this project as most of the people who had expressed an interest have replied to the letter explaining matters further.
  9. Village Design Statement – smaller groups are assembling different sections of this increasing complicated project.  Initially we were told that this can take two or three years to complete which we can understand why now.
  10. Youths on bikes around Peldon on the pavement and Moss Hay was reported to us as a nuisance which we then reported to the Police, who for such instances, can be reached on 07966 197265. Also we have a number for the Anti-Social Behaviour (ASB) hotline 01206 505860.
  11. Affordable Housing – a questionnaire and letter will be delivered to everyone in our villages but not for a couple of months as the RCCE Housing Enabler is busy for the time being.
  12. Communications Committee – met for an IT presentation from which those attended learnt a great deal. Our website is up and running www.winstred100.org but it is very early days yet, some things need correcting and others added but with enormous thanks to Jinny for liaising with our website designer we have made a good start. Local groups may wish to add events, etc. so please do contact us if this is the case.  Next month we will discuss how to go about our Annual Report for this last year.

Planning:

091446 Proposal: Repairs and improvements at Moor Farm, Colchester Road, Peldon

100161 Proposal: Removal of condition 2 of planning permission 072151 at HOS Plant Ltd. St Ives Farm, Peldon

Notice of Planning Decisions:

100059 Proposal: Removal of existing flat roof to garage, increase in eaves height and replacement with new pitched roof to match adjacent at Marshlands, The Street, Salcott  –  Permission Granted

091655 Proposal: Single storey oak framed orangery extension and replacement of existing windows to north elevation at New Hall Farm, Copt Hall Lane, Little Wigborough,  –  Permission Refused.

091659 as above for listed building application  –  Consent Refused

Certificate of Lawful Use or Development for existing use of agricultural land as domestic garden and amenity area for the benefit of domestic dwelling at Greenways, Abbots Wick Lane, Great Wigborough

Appeal:

090342 Against refusal of planning permission for proposal of application for temporary use of mobile home as monitoring accommodation for free range chicken unit, siting 3 mobile chicken house, erection of tractor shelter, brood and feed shed at Bellwood, Colchester Road Great Wigborough  DTLR Appeal Ref: A1530/A/10/2120721

Finance:

101528 RCCE – Community Led Planning Support for our VDS                                        £115.00

101529 Lappset – leg and metal foot for play equipment                                               £118.68

101530 R S Pullen – clerk’s fee for March                                                                     £353.53

101531 T Simmons – play area inspection for Salcott                                                       £30.00

101532 David Allen – IT training and presentation                                                          £60.00

The next meeting will be held at Peldon Village Hall on Tues April 13th 2010 at 7.30pm.

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