Category: Meetings

Parish Council Minutes, Agendas and other meeting documents

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PC Agenda 11th January 2011

WINSTRED HUNDRED PARISH COUNCIL

Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 11th January 2011.

Apologies for absence

Minutes of the last meeting

Borough Councillors

Public-Have Your Say

Declarations of Interest

Items for Discussion

1. Precept/Grant

    ?  Further discussion if required re CBC Grant cuts of 50%, should/can we do less i.e. playground maintenance, grass cutting etc.

    ?  Decision required: Should we put up our precept from £8,900 to £10,842 to compensate for the grant reduction of that amount?

    2. Individual roles for individual Parish Councillors

      ?  Give consideration to John’s ideas/paper on this matter

      ?  Discussion to include playground inspections and the possible need for  a Localisation Bill specialist

      ?  1st decision required: Do we wish to adopt this approach?

      ?  2nd decision required: Who should take on what job?

      3. Planning changes

        ?  Letter to be agreed and sent of our disapproval of these changes without consultation

        ?  Decision required: Any further action?

        4. Our planning comments process

          ?  Confirmation of the agreed process

          5. Salcott crossroads bus shelter alterations

            ?  Give consideration to the two quotations for this work, paper attached

            ?  Decision required: Do we want to have this work carried out and if so by whom?

            6. Rolling Actions and Reminders List

              ?  Review and update

              Correspondence:

              • EALC County Update December 2010
              • English Rural Housing Association The Bulletin Winter 2010

              Planning:

              102628 Proposal: Replacement dwelling house (resubmission of planning application 101612) at The Grove, Maldon Road, Great Wigborough

              102624 Proposal: Change of use to B2 use to B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, St Ives Farm

              102623 Proposal: Variation of Condition 1 granted under permission 0712151. To permit the use for sale and packaging tape, bubble wrap and stock boxes and the manufacture of bespoke cardboard boxes. The building to be occupied by 24/7 Boxes and Packaging at Hosplant Ltd. Building 4, Unit 1, St Ives Farm, St Ives Road, Peldon

              102625 Proposal: Change of use to B2 use from B1 use with restrictive condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Hosplant Ltd. Building 2, Unit 1, St Ives Farm, St Ives Road, Peldon

              Notice of Planning Decision:

              100704 Proposal: Retrospective application for stable block/hay store at Bluebells, Drakes Corner, Great Wigborough – Permission Granted

              Finances:

              101585 – Barry Gooding – play insp x 2                                                                     £60.00

              101586 – R S Pullen – clerk’s fee for January                                                           £353.53

              The next meeting will be held at Salcott Village Hall on Tues 8th Feb 2011 at 7.30pm

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              PC Minutes 14th December 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm.on Tuesday 14th December 2010.

              Present: Jane Banks, Les Lapwood, Netty Knill Jones, Jinny Gale, Phil Gladwin, Charles Dymond, Nicky Ellis and 3 members of the public

              Apologies for absence: John Walker, Lynne Simmons, Kevin Bentley, Andrew Ellis

              Minutes of the last meeting were agreed by all and signed by the chairman

              Borough Councillor: Salt bins are not being filled as a matter of course as this could prove very costly as people are more often using too much. A very small amount is needed to make a surface not slippery.  Keeping the main highways open is ECC Highways first priority.

              The lighting on a property in Peldon is being looked into as it has caused concern from other residents.

              Public – Have Your Say – A booklet from the Environment Agency explains that any work on the Salcott creek banks must be approved by the Environment Agency before being carried out. Those who carry out unauthorised work will be prosecuted. This booklet will be obtained and delivered to the properties that back on to the creek for their guidance.  As flooding is such an issue in Salcott this is a very important matter.

              Protruding hedges onto the highway is also an issue in Salcott Street. Certain residents will be written to requesting that they trim their hedges and tree branches back from over the road.

              Declarations of Interest – None

              1. Bus stop at Malting Road, Peldon – the request to move this stop just a few yards along the road for all round convenience was agreed by all.  ECC Highways have no problem with this and will inform First Bus Company for us.  Paving slabs will be laid at the new position, incurring the only cost and notices will be displayed to inform passengers.
              2. RCCE course – Influencing Decisions in Your Local Area – was attended. The ideas have been suggested before and it is felt that taking on council work would only lead to dissatisfaction by all.
              3. 2011 Emergency Planning event – a simulated training event as opposed to the usual meeting form was the chosen option and the date that suits most will be forwarded to CBC shortly.
              4. Minerals Development Document Preferred Approach – Public Consultation – notices will be displayed but it was considered that attendance by the parish council was unnecessary.
              5. Sustainable Communities Act – no action by us was thought necessary.
              6. Precept/Grant – we have confirmation now that the grant part of the council tax we receive from CBC will be halved next year, therefore it is likely that we will  need to put up the parish precept part to compensate for this or we will be in a poor position to carry out our normal duties expected of us such as grass cutting, maintaining the play areas, trimming hedges, etc. The decision will be made at the next meeting giving the councillors more time to consider this important issue.
              7. Water for Peldon Church – the land in question for fencing off and laying pipe work does not belong to the parish council therefore we will response in that vain leaving it entirely up to the PCC.
              8. Parish Online and Planning on the Map – have good points and not so good points. Efficiency of Broadband in our homes plays a major part as to the ease of use of Parish Online which is mostly about detailed maps of a chosen area.  This will be looked into further before we make any decisions about signing up for it.
              9. Essex Police – the future of NAPs meetings – one or other of us will attend these meetings in the future as they are now being held in the evenings and at various village halls to try and accommodate everyone. Forthcoming meeting dates will be circulated.
              10. Reservoir Community Fund Application – the online application form and the system dealing with the applications has been poor but our application is now being processed.
                Reservoir expansion work on the causeway has been delayed due to the weather and has now been postponed until after Christmas.  More of the footpath from the Layer Fox to the Church has been completed.
              11. Refuse collections, gritting, salt boxes – the salt box we adopted to be situated at the turning point in Salcott Street has been delivered but is now empty.  See above in Borough Councillors’ section.  Refuse collection has not been disrupted due to the weather so far.
              12. Parish Council Chairmanship – Phil proposed, Nicky seconded and all agreed for Jinny to be chairman for another year which will be noted in our constitution at our annual meeting as this is a slight change from our normal order.
              13. Playgrounds – the monthly inspection reports and works required will be dealt with and followed up by appointed parish councillors to ensure that we are following the insurance company’s guidelines.
              14. Painting of Salcott play equipment – on establishing that the correct paint will be used and at least two coats Phil proposed, Nicky seconded and all agreed for us to accept the cheaper quote for painting Salcott play equipment.
              15. Rolling Actions and Reminders List – duly updated

              Planning:

              102273 Proposal: Retrospective application for the change of use from agricultural use to B8 storage, comprising of; (a) the continued use for storage of ten former shipping containers that are physically attached to the land; (b) the siting and use for storage of a further four former shipping containers that are free-standing; and (c) the continued use of one part of the application site as an outside storage area used in connection with a business that deals with reclaimed building materials at Pantile Farm, Peldon Road, Abberton

              102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Autism Anglia, Church Road, Peldon

              102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

              102322 Proposal: Application for prior notification of agricultural development for a proposed building to store crop to maintain good condition for resale at Beckton House Farm, Barnhall Road, Salcott

              Finance:

              101579  Suffolk Acre Services – Parish Council annual insurance                          £1468.92

              101580  J & N Bradshaw & Son – repairs to Moss Hay goal posts                          £293.75

              101581  R S Pullen  –  clerk’s fee for December                                                  £353.53

              101582  SLCC  –  annual subscription                                                                  £95.00

              101583  Tollesbury  (St. Mary’s) PCC  –  mag entry                                               £55.00

              101584  T Simmons  –  play insp                                                                        £30.00

              The next meeting will be at Peldon Village Hall (Committee Room) on Tuesday 11th January 2011 at 7.30pm.

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              PC Agenda 14th December 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              A meeting of Winstred Hundred Parish Council will be held at Salcott Village Hall at 7.30pm. on Tuesday 14th December 2010.

              Note from the Chairman:

              You will note that the agenda looks a little different this time.  Nicky, Sue and I decided to try this expanded format believing that it will help people realise what is expected of them at the meeting and give them a chance to ask questions and round up documents and details before the meeting so that they can come well prepared.  We hope that this will support briefer better-informed discussion.  The format also indicates what decisions need to be made since we are once again hearing rumblings that we too often defer decisions until the following meeting.

              Your feedback about the new format is actively solicited as are any further ideas you may have to improve the way our business is conducted.

              Apologies for absence:

              Minutes of the last meeting

              Borough Councillor:

              Public – Have Your Say

              Declarations of Interest

              Items for Discussion

              1.   Requested move of bus stop at Malting Road, Peldon

              • ­Report of Clerk’s consultations with ECC and First
              • ­Discussion of practicalities and cost
              • ­Decision required: Do we agree to action the move?

              2.   RCCE course – Influencing Decisions in Your Local Area

              • ­Report from Nicky who attended
              • ­Decision required: do we need to take further action?

              3.   2011 Emergency Planning event

              • ­Decisions required: Do we want a meeting in the usual form or a simulated training event and on which of the offered dates?

              4.   Minerals Development Document Preferred Approach – Public Consultation

              • ­Notice of the consultation will be displayed in the usual places
              • ­Decisions required: Does a member of the Parish Council need to attend and if so who?

              5.   Sustainable Communities Act

              • ­Decision required: What action does the Parish Council need to take?

              6.   Precept/Grant

              • ­Discussion of strategy in response to the 50% cut in Revenue Grant
              • ­Discussion about possible reduction of costs in 2011, informed by the financial reports distributed
              • ­Decision required: Preliminary decision about 2011 precept request (to be finally agreed in the January meeting)

              7.   Water for Peldon Church

              • ­we have been asked to agree to the Peldon PCC fencing in a piece of land looked after by them for many years and also laying a water pipe beneath it
              • ­discussion as to whether the Parish Council has any involvement with this issue
              • ­Decision required: What response do we make to the PCC?

              8.   Parish Online and Planning on the Map

              • ­Reports from those who tried it
              • ­Decision required: Do we wish to sign up for this service in future?

              9.   Essex Police – the future of NAPs meetings

              • ­Decision required: Should a member of the PC attend the meetings and if so who?

              10.  Reservoir Community Fund Application

              • ­the application has been accepted for consideration by the Liaison Committee.
              • ­Latest update if available

              11.  Refuse collections, gritting, salt boxes

              • ­general update

              12.  Parish Council Chairmanship

              • ­Continuation of a discussion as to whether we should hold to our usual rota for changing the Chairmanship in May 2011 given the reluctance of the Salcott cum Virley Councillors to take their due turn at this time
              • ­Decision required: Who should be Chairman and who should be Vice Chairman from May 2011 and for how long should they hold tenure?

              13.  Playgrounds

              • ­The Clerk to report on completion of monthly reports, insurance guidelines and progress on outstanding works

              14.  Painting of Salcott play equipment

              • ­Consideration of quotations received from two suppliers, the second being more expensive but specific about the use of special paint and the first cheaper but with no statement as to paint to be used.
              • ­Decision required: Which quotation is to be accepted?

              15.  Rolling Actions and Reminders List

              • ­Review and update

              Correspondence:

              1.  ECC Making the Links December 2010 www.essexcc.gov.uk

              2.  EALC County Update November 2010

              3.  CBC Forward Plan of Key Decisions – 1 December 2010 to 31 March 2010

              4.  ECC Bus Passenger News Nov/Dec 2010

              5.  Autism Anglia Autumn Newsletter

              6   RCCE ‘Oyster’ Autumn 2010

              7.  St Helena Hospice ‘Time’ Winter 2010

              8.  ECC Data Transparency (which we already do)

              Planning:

              102273 Proposal: Retrospective application for the change of use from agricultural use to B8 storage, comprising of; (a) the continued use for storage of ten former shipping containers that are physically attached to the land; (b) the siting and use for storage of a further four former shipping containers that are free-standing; and (c) the continued use of one part of the application site as an outside storage area used in connection with a business that deals with reclaimed building materials at Pantile Farm, Peldon Road, Abberton

              102282 Proposal: Internal and external alterations to roof, forming new bedroom (no.5) and new games room at John Jones House, Autism Anglia, Church Road, Peldon

              102366 Proposal: Double storey side extension and front porch (resubmission of application 091543) at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

              Finance:

              101579  Suffolk Acre Services – Parish Council annual insurance                         £1468.92

              101580  J & N Bradshaw & Son – repairs to Moss Hay goal posts                         £293.75

              101581  R S Pullen  –  clerk’s fee for December                                                £353.53

              101582  SLCC  –  annual subscription                                                                £95.00

               

              *******   There will be Christmas drinks and nibbles at the Peldon Plough immediately after the meeting.  *******
              ******* We hope to see you there.   *******

              The next meeting will be at Peldon Village Hall (Committee Room) on Tuesday 11th January 2011 7.30pm.

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              PC Minutes 9th November 2010

              WINSTRED HUNDRED PARISH COUNCIL

              Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

              Draft minutes of the meeting of Winstred Hundred Parish Council held at Peldon Village Hall at 7.30pm on Tuesday 9th November 2010.

              Present: Les Lapwood, Jane Banks, Jinny Gale, Phil Gladwin, Nettie Knill Jones, Nicky Ellis, Charles Dymond, Lynne Simmons, John Walker and 3 members of the public

              Apologies for absence: Kevin Bentley, Andrew Ellis, Terry Sutton

              Minutes of the last meeting were agreed by all and signed by the chairman

              Borough Councillors: Some pipe work and jetting has been carried out in Salcott to help with the flooding problem which will be carefully monitored before any further meetings on this matter are organised.

              Bellwood is in the process of being sold.

              Police Report: There had been an attempted theft of an old tractor in Great Wigborough.  More speed checks will be carried out in Great Wigborough and Peldon.  In recent times there has been an overall reduction in crime in this area.

              Public – Have Your Say: Congratulations were expressed to the successful organisation of the fireworks event and in dealing with the wind problem during the evening.

              Declarations of Interest: None

              1. Door to door deliveries – a list of the furthest out houses in Peldon will be compiled so that none are omitted next time we carry out a delivery.
              2. Chairmanship – the order in which we appoint a chairman may change slightly as we have several new parish councillors who would not wish to take on this task so soon.  A decision of the order for the next few years will be made next month.
              3. The Way We Work – with regard to the matter of certain parish councillors taking on certain roles more ideas and discussions are needed and a draft will be circulated for consideration at January’s meeting.
              4. Meetings attended – Village Shop & Pub Day was interesting and informative but probably quite difficult to implement here. The Clerks’ Forum was also interesting with presentations from Census 2011, Digital Strategy for Colchester and Chief Superintendent for the Police on necessary closure of Police premises in preference to cutting down on manpower due to a reduction in funding.
              5. Parish Online pilot scheme – two parish councils out of a possible seven that have applied will be chosen for this pilot scheme and we should hear soon if we are one of them.
              6. Reservoir Community Fund website application is being completed subject to a couple of problems that need sorting out with the online application form.
              7. Revenue Grant reduction – the final decision of the cuts being made and how much we will receive will be decided in the next few weeks. A ‘to date’ finance report will be circulated for an informed discussion at the next meeting.
              8. New Executive Arrangements Consultation – we will reply that our majority vote was for Option One: Leader and Cabinet in preference to Option Two: Directly Elected Mayor and Cabinet.
              9. Flooding enquiry from Nick Humfrey – Environment, Sustainability and Highways are appointing a new employee whose job it will be to try and sort out rainfall flooding problems in the area.
              10. Parking in Salcott has been reported to the police who will investigate in due course and this will be followed up.
              11. Abandoned car in Wigborough Village Hall car park for the third time has been reported and removed.
              12. Peldon Hall Farm – crop spraying that left a deposit on the road and on cars was also detrimental to health. It would seem that a contractor had carried out this work for the farmer who was the landowner.  A resident of Lodge Lane has written to the Environment Health Agency.  Parish Councillors have and will further liaise with residents for us to follow up if required.
              13. Playgrounds – inspection and maintenance reports returned. All quotations for painting Salcott equipment have yet to be received.
              14. Bus shelter at Salcott crossroads – all quotations for alterations yet to be received.
              15. Youth sports equipment – was discussed again and as before it was agreed that this would not be used sufficiently to warrant spending funds on it.
              16. Sparklers evening report – this was a very successful event but not without problems due to the change of wind during the evening. Debris from the bonfire and fireworks blew over the crowd but was dealt with immediately by putting out part of the bonfire and delaying the display briefly whilst moving the fireworks back.  St John’s Ambulance treated several for minor eye irritations. They are always in attendance and this is the first time their services have been called upon. The safety procedures that have always been in place were tried and tested this year and proved successful.
              17. Actions and Reminders List was updated.

                Planning:

                101984 Proposal: Replacement of a derelict conservatory with a single storey extension at Haxells Farm, Peldon Road, Peldon

                101986 Proposal: Listed building application for the above

                Notice of Planning Decisions:

                091245 Proposal: Conservation woodland and meadow with support facilities at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                Correspondence from CBC on Hall Barn, Peldon Road, Abberton

                Finance:

                101574 Peldon Village Hall – hire                                                                               £90.00

                101575 R S Pullen – clerk’s fee for Nov                                                                    £353.53

                101576 B Gooding – 2 x play insp + repairs                                                                £63.24

                101577 Keith Banks – Moss Hay grass cuts x 4                                                           £160.00

                101578 T Simmons – play insp                                                                                  £30.00

                The next meeting will be held at Salcott Village Hall on 14th Dec 2010 at 7.30pm.

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                PC Agenda 9th November 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 9th November 2010.

                Apologies for absence:

                Minutes of the last meeting

                Borough Councillors:

                Public – Have Your Say

                Declarations of Interest:

                Items for Discussion

                1. Door to door deliveries – who should do what and where
                2. Chairmanship – future order – possible changes required
                3. The Way We Work- including possible allocation of jobs/subjects
                4. Meetings attended – reports – Village Shop & Pub Day, Abberton Reservoir Liaison Group, Essex Wildlife Trust and Clerks’ Forum
                5. Parish Online pilot scheme – further information
                6. Reservoir Community Fund website application
                7. Revenue Grant reduction – implications
                8. New Executive Arrangements Consultation – our response
                9. Flooding enquiry from Nick Humfrey – follow up information
                10. Parking in Salcott progress
                11. Abandoned car in Wigborough Village Hall car park
                12. Peldon Hall Farm – crop spraying and deposit on road
                13. Playgrounds – update and quotations for painting Salcott equipment if obtained
                14. Quotations for improving bus shelter at Salcott crossroads if obtained
                15. Youth sports equipment – suggested source of funding
                16. Sparklers evening – after the event report
                17. Actions and Reminders List

                 

                Correspondence:

                  • CBC Site Allocations and Development Policies
                  • NATS no changes or further consultation for the time being
                  • CBC Forward Plan of Key Decisions – 1 Nov 10 to 28 Feb 11
                  • ECC Making the Links November 2010
                  • English Rural Housing Association Annual Report 2010

                Planning:

                091245 Proposal: Conservation woodland and meadow with support facilities at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                Correspondence from CBC on Hall Barn, Peldon Road, Abberton

                Finance:

                101574 Peldon Village Hall – hire                                                                               £90.00

                101575 R S Pullen – clerk’s fee for Nov                                                                    £353.53

                101576 B Gooding – 2 x play insp + repairs                                                                £63.24

                The next meeting will be held at Salcott Village Hall on 14th December 2010 at 7.30pm.

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                PC Minutes 12th October 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm on Tuesday 12th October 2010.

                Present: Jane Banks, Charles Dymond, Les Lapwood, Jinny Gale, Phil Gladwin, Nettie, Knill Jones, John Walker, Lynne Simmons, Terry Sutton and 6 members of the public

                Apologies for absence: Nicky Ellis, Kevin Bentley, Andrew Ellis

                Minutes of the last meeting were agreed by all with the correction to ‘Some positions’ instead of ‘Senior positions’ in the Borough Councillors’ section.

                Borough Councillors: a report was read out explaining that the last planning application for a ‘managed woodland’ at Bellwood has been refused by the CBC Planning Committee and they have requested that direct action is taken to turn the site back to an agricultural field. This would involve the removal of the caravan, tractor cover, cesspit, hardcore, shingle and services such as water and electricity.

                The dumped fridge/freezer along School Lane has been reported and will be removed shortly.

                Public – Have Your Say: There are still outstanding jobs that need completing in helping with the flooding problem at Salcott.  ECC Highways will be contacted again.  The proposed ‘Flood Meeting ‘with various bodies will be chased up yet again. Virley Hall drain has been dug out.

                Refurbishments to Salcott Village Hall were noticed and the details brought to our attention.  It does look and feel splendid and Salcott are to be congratulated on their fund raising that has managed to fund such wonderful improvements.

                Garden waste has been dumped in Salcott creek which is an offence and the Environment Agency will prosecute.

                Parking on the pavement in Salcott Street will be reported to the Police.

                Les Lapwood was co-opted onto the parish council and was welcomed by all.

                Declarations of Interest: Les for item 5 and Lynne for item 8.

                1. Abberton Reservoir expansion – liaison group meeting report – the reservoir is probably at its lowest ever now but will be pumped in future, concrete crushing has finished, newts had delayed certain works but have naturally moved on now.  The new inlet pipe and the higher road works will begin shortly and the new dam footprint is in place.  There is to be a new footpath in Layer from The Fox to the Church that is scheduled to cost a huge amount of money to be inspected on completion.
                2. Emergency Plan – updating our plan is required as certain contact names are no longer parish councillors.  Robert and Sam will be contacted to ask if they would still be willing to be of assistance in an emergency with regard to useful equipment like tractors and Robert for retaining an emergency phone number when all other phones would not be working.
                3. Sparklers – a very well prepared updated Health and Safety plan by Robert Kean was presented for the Sparklers to the parish council for this year’s event.
                4. 2011 Census – CBC are encouraging everyone to fill in their form and return it.   The government funding for Colchester is greatly reduced for each and every form that is not filled in and returned.  We will decide if there is anything we can do to assist this process being carried out successfully.
                5. Great Wigborough red telephone box – several people had shown an interest but only one person had put in an actual bid in the required time scale and so Jinny proposed, Lynne seconded and all agreed for the parish council to accept this offer.
                6. Goal posts – for Moss Hay are in the process of being refurbished.
                7. Playgrounds – both our maintenance men have signed our contract and will fill in the required forms monthly.  All outstanding jobs have or will be brought up to date shortly.
                8. Salcott crossroads bus shelter alterations – an estimated cost of adapting this bus shelter for rough weather was presented and further quotes will be sort.  A grant from ECC will also be looked into.
                9. Actions and Reminders List – updated as necessary
                10. Flood Partnership Manager – enquiry was answered by us in full with photographs and will be followed up for any progress that might result from this.
                11. The Water Board has given free Mercury Theatre tickets for youths which have been successfully allocated by the Peldon panto organizer.

                Notice of Planning Decisions:

                101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit. Also siting of 3 no. mobile hen houses, tractor building, brood and feed shed. (Resubmission of application 091245) at Bellwood, Colchester Road, Great Wigborough – Permission Refused

                101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Great Wigborough – Permission Refused

                101837 Proposal: Removal of condition 2 of planning permission 072151 at St Ives Farm, St Ives Road, Peldon – withdrawn

                Letter from CBC Enforcement to say they will be looking into complaints at Hall Barn, Peldon Road, Abberton

                Matters at Hillside Farm, Great Wigborough reported to us have been looked into by CBC Planning Enforcement and certain matters must be acted on.

                The owner of some land at Peldon has been served a notice on him concerning ‘creating a nuisance’ following the burning of large amounts of trees etc. that are too wet and green.

                Finances:

                101572 R S Pullen – clerk’s fee for October                                                                  £353.53

                101573 T Simmons – grass cut, play insp, tree cut, replace fence posts                           £260.50

                The next meeting will be held at Peldon Village Hall on Tuesday 9th Nov 10 at 7.30pm.

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                PC Minutes 14th September 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                Draft minutes of the meeting of Winstred Hundred Parish Council  held at Peldon Village Hall at 7.30pm on Tuesday 14th September 2010.

                Present: Nettie Knill Jones, John Walker, Lynne Simmons, Phil Gladwin, Jinny Gale, Charles Dymond, Jane Banks, Nicky Ellis, Kevin Bentley, Terry Sutton and 8 members of the public.

                Apologies for absence: None

                Nettie was co-opted on to the parish council and welcomed in joining us.

                Minutes of the last meeting were agreed by all with the correction at Item 2 which should read ‘12p per household’, and signed by the chairman.

                Borough Councillors: All parish councils will have their grants cut.  Double taxation on maintenance work will be looked into more closely as with council tax villages pay the precept part which they do not in town. The spending review takes place next month when we will find out what grant cuts there will be.  ECC’s Transformation Plan is already addressing the spending cuts issue. Senior positions are not being filled following retirement and other personnel not replaced when people leave.

                Bellwood woodland application has been deferred. The proposed location and size of the building was questioned and the necessity for a toilet on the site.  The chicken business plan was considered to be flawed.  The caravan has been empty for some weeks now calling into question the concern of making the occupant homeless.

                The next Reservoir and Water Company meeting will take place tomorrow.  The construction works for the new road will probably cause problems to some but work so far has not resulted in many complaints and the small number there has been have been sorted out immediately.

                The meeting with the professionals on the flooding issue, we were assured, will take place soon but it is proving hard to get the appropriate bodies co-ordinated.

                The police have been out in our area with a speed gun for which we are always grateful.

                Missing chevrons and sign will be chased up but because of cuts in personnel things will take longer to happen in future.

                Failing to get a 40mph speed limit on our main through road a 50mph was requested and will be looked into further.

                Public-Have Your Say: The owners of two properties in Church Road, Peldon came to apologize for any disturbance, particularly smoke form a fire, they may have caused during the last week or so while carrying out clearance work on the properties at the back of the gardens. They explained that no badger set had been found on the land or indeed any endangered species. They have the intention of extending the gardens to pasture land possibly for grazing horses.  They expressed their desire to work with the community and the parish council and not against them.  The cleared land was heavily overgrown and needed this work. They said they would be pleased to hear of any advice with regard to replanting, hedging, etc. They said that they have no intention of putting in planning permission for a number of houses.  CBC had instructed them to wait until after the end of July before starting this work which they did. They had experienced a great deal of trouble with a number of services, such as the police and fire brigade being called out, but no problems had been found.

                Declarations of Interest: Phil and Jinny for item 2.

                Items for Discussion

                1. Bellwood – as above in Borough Councillors.
                2. Wigboroughs Village Hall – the volunteers will get together soon for their third meeting.  We have had lively debates at meetings and in emails as to the way forward but forming a Management Committee is the first step.
                3. Affordable Housing survey and letter – has been circulated to all houses in all the villages which should to be returned in the envelope provided by 1st October 2010. This is purely to establish if there is a need to begin with and nothing more.
                4. Salcott vacancy – we have had one person from Virley interested and so Phil proposed, Lynne seconded and all agree for the clerk to approach this person with a view to co-opting him on to the parish council.
                5. CALC meeting minutes say that courses for parish councillors to attend nearer home will be requested and organised.  A budget workshop will be attended by the CALC chairman where he will enquire about the cuts of grant funding.
                6. Edward Gittins & Assoc. – CBC LDF – was explained. We have submitted our response. One resident in Salcott objects to our objections.  The Inspector’s decisions will probably be published at the end of this month.
                7. Salcott flooding – some ditch clearance work has been carried out and more will be done soon.  Also see above in Borough Councillors.
                8. Playgrounds – the filling out of the official maintenance sheets from RoSPA are considered to be necessary, especially in these times of spending money wisely. Rotten posts at Salcott should now be repaired or replaced as required.  The work deemed necessary or advisory on the annual inspection report also needs to be carried out fairly promptly.
                9. Moss Hay goal posts – Nicky proposed, Phil seconded and all agreed for the old ones to be repaired without further delay. Clerk to activate this and Jinny to follow up if necessary.
                10. Salcott crossroads bus shelter alterations cost will be ready hopefully in time for a decision at the next meeting.
                11. Individual jobs for individual parish councillors – was discussed at length and agreed as a good idea with one exception.  We will explore and make a list between us of suitable jobs that could be allocated to certain parish councillors, although we probably, to some extend, do this already.
                12. Actions and Reminders list – up dated

                Planning applications:

                101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit at Bellwood, Colchester Road, Great Wigborough

                101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough

                101433 Proposal: Demolish existing garages, build single store granny annexe at The Bungalow, Colchester Road, Virley

                101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Gt Wigborough

                101837 Proposal: Removal of condition 2 of planning permission 072151 restricting the use for overhaul and repair, sale and maintenance of contractors’ plant, sale of associated spare parts and associated offices, all as stated in the application and for no other purpose at St Ives Farm, St Ives Road, Peldon

                Notice of Planning Decisions:

                100854 Proposal: Erection of single storey kitchen extension, insertion of new doors and internal alterations at The Old Rectory, Mill Lane, Virley – Permission Granted

                101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough – Permission Granted

                101372 Proposal: Double storey side extension and front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Refused

                Finances:

                101563 Colchester Association of Local Councils – annual subs                                £35.00

                101564 Suffolk Acre – insurance for Wigborough Hall                                            £60.37

                101565 CBC – election costs                                                                            £598.23

                101566 Audit Commission – external audit                                                         £158.63

                101567 R S Pullen – clerk’s fee for August and September                                   £707.06

                101568 R S Pullen – clerk’s expenses                                                                £240.22

                101569 Barry Gooding – play insp x 3 months                                                      £90.00

                101570 Rural Community Council of Essex – photocopying survey                           £54.00

                101571 Terry Simmons – 4 x grass cuts, 2 x playground insp, hedge trim               £240.00

                The next meeting will be held at 7.30pm on Tues 12th Oct 2010 at Salcott Village Hall

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                PC Agenda 14th September 2010

                WINSTRED HUNDRED PARISH COUNCIL

                Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                A meeting of Winstred Hundred Parish Council will be held at Peldon Village Hall at 7.30pm on Tuesday 14th September 2010.

                Apologies for absence:

                Borough Councillors:

                Public-Have Your Say:

                Declarations of Interest:

                Co-opt and welcome to Nettie

                Items for Discussion

                1. Bellwood – up date
                2. Wigboroughs Village Hall – update and next steps
                3. Affordable Housing survey and letter – update and circulation
                4. Salcott vacancy – any interest – what next?
                5. CALC meeting report
                6. Edward Gittins & Assoc. – CBC LDF – responses and possible results
                7. Salcott flooding – update including works carried out
                8. Playgrounds – update
                9. Moss Hay goal posts – old repaired or new ones
                10. Salcott crossroads bus shelter alterations – cost
                11. Individual jobs for individual parish councillors – suggestions
                12. Actions and Reminders list – up dated to follow

                Correspondence:

                • ECC Changing Essex
                • EALC County Update, courses, AGM 29th Sept Foakes Hall, Great Dunmow
                • NALC Report of the Chief Executive
                • English Rural The Bulletin summer 2010
                • ECC Making the Links September 2010
                • Environment Agency Seawalls Vegetation Clearance
                • No Need for Nuclear
                • Essex Playing Fields Association Newsletter
                • CBC Forward Plan of Key Decisions 1 Aug to 31 Dec 2010
                • Autism Anglia Newsletter Summer
                • ECC Essex Speed Management Strategy

                  Planning applications:

                  101417 Proposal: Temporary use of mobile home as monitoring accommodation for free range chicken egg unit at Bellwood, Colchester Road, Great Wigborough

                  101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough

                  101433 Proposal: Demolish existing garages, build single store granny annexe at The Bungalow, Colchester Road, Virley

                  101612 Proposal: Replacement house at Grove Bungalow, Maldon Road, Gt Wigborough

                  101837 Proposal: Removal of condition 2 of planning permission 072151 restricting the use for overhaul and repair, sale and maintenance of contractors’ plant, sale of associated spare parts and associated offices, all as stated in the application and for no other purpose at St Ives Farm, St Ives Road, Peldon

                  Notice of Planning Decisions:

                  100854 Proposal: Erection of single storey kitchen extension, insertion of new doors and internal alterations at The Old Rectory, Mill Lane, Virley – Permission Granted

                  101423 Proposal: Loft conversion, new porch and alterations to attached garage at Longacre, School Lane, Great Wigborough – Permission Granted

                  101372 Proposal: Double storey side extension and front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott – Permission Refused

                  Finances:

                  101563 Colchester Association of Local Councils – annual subs                                  35.00

                  101564 Suffolk Acre – insurance for Wigborough Hall                                              60.37

                  101565 CBC – election costs                                                                              598.23

                  101566 Audit Commission – external audit                                                            158.63

                  101567 R S Pullen – clerk’s fee for August and September                                     707.06

                  101568 R S Pullen – clerk’s expenses                                                                   240.22

                  101569 Barry Gooding – play insp x 3 months                                                         90.00

                  The next meeting will be held at 7.30pm on Tues 12th Oct 2010 at Salcott Village Hall

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                  PC Minutes 13th July 2010

                  WINSTRED HUNDRED PARISH COUNCIL

                  Peldon   Great Wigborough   Little Wigborough   Salcott   Virley

                  Draft minutes of the meeting of Winstred Hundred Parish Council held at Salcott Village Hall at 7.30pm. on Tuesday 13th July 2010.

                  Present: Phil Gladwin, Jinny Gale, Lynne Simmons, Charles Dymond, John Walker, Andrew Ellis, Moira Groborz and 10 members of the public

                  Apologies for absence: Jane Banks, Nicky Ellis, Kevin Bentley, Vince Pearce

                  Minutes of the last meeting were agreed by all with an alteration at item 5. Website – which should read £500 (not £300) agreed initially and £300 (not £200) for the extra work, and signed by the chairman.

                  Borough Councillors: School Lane, Great Wigborough is to be closed for repairs in August, hopefully some resurfacing. Thanks were expressed to Andrew and Kevin who, along with ourselves, have been constantly pursuing this and other road repairs.

                  Flood matters meeting will be take place in the next month or so.

                  With regard to the Edward Gittins & Ass. submissions of sites for inclusion in the CBC  Local Development Framework our parish council was thought to be the only one to inform the public so well and have an open meeting. Andrew also answered questions at this meeting which was well attended by the concerned public.

                  Missing finger posts are on order and pot holes in Salcott have been completed.

                  There is no money for grants from CBC for next year but the precept will not be capped. Everyone can help cut costs, for example, by litter picking and other community minded activities. Parish councils will have to tighten their belts where ever possible.

                  Public – Have Your Say: a member of the public enquired as to why he was subjected to scrutiny by CBC Planning Enforcement Officers and Andrew explained that a new officer was extremely vigilante. This officer has been going over the whole of Colchester to clear up unlawful behaviour such as For Sale and To Let signs that were everywhere particularly in the Hythe area. Also unlawful living in barns is being checked.  Andrew will talk further to this parishioner when delivering flood warning signs that he has very kindly offered to erect at the Salcott crossroads when the occasion arises.

                  Another member of the public questioned the parish council’s donating to churchyards upkeep with regard to the need for cutting costs.

                  Declarations of Interest: Jinny and Phil for item 3.

                  1. Bellwood – Vince Pearce, CBC Planning Officer, was unable to attend for this item as previously arranged.  Jinny had, along with Andrew and Kevin attended a meeting with him and therefore could explain some of the circumstances of this matter.
                  2. Affordable Housing – Moira Groborz, RCCE Rural Housing Enabler explained matters again for the benefit of our new  parish councillors.  Our joint letter from  RCCE and the parish council was agreed and will accompany the needs assessment survey along with a freepost envelope returning completed surveys to RCCE in complete confidence and separating needs for each village.  The cost will be £12 per household.  These will be delivered on the weekend of 11th and 12th September 2010 with a deadline date for returns of 1st October 2010.
                  3. Wigboroughs Village Hall – our first meeting of those people who expressed an interest was quite lively with much discussion and conflicting views. A Management Committee will formed, as stipulated in the rules, with two members from the parish council and one from the PCC if they wish, who have subsequently accepted the invitation. John proposed, Charles seconded and all agreed for our two Wigborough parish councillors, Jinny and Phil, to be our representatives on this committee. John proposed, Charles seconded and all agreed that the parish council should pay the sum of £60.37 to insure the hall for public liability only as this was deemed necessary and there is no other body or funds at this stage to pay, possibly to be returned at a later date.
                  4. Salcott and Virley Parish Councillor vacancies – we have received a letter from one interested person who Phil proposed, Charles seconded and all agreed for Nettie Knill Jones to be co-opted on to the council for Virley.  Jinny proposed, Charles seconded and all agreed for us to look into co-opting Robert Kean onto the parish council for Salcott as no other interested person has come forward.  Robert is from Peldon and just missed out at the voting there.  He is a regular attendee of our meetings and has a wide knowledge of highways matters that is very useful.
                  5. Theatre Tickets – Peldon panto youth performers were suggested for these tickets offered by Essex and Suffolk Water for the Mercury Theatre. Alison Biegel will be approached on the matter.
                  6. RCCE membership – Phil proposed, Jinny seconded and all agreed for us to continue our membership for another year.
                  7. Playgrounds – purchase of additional bark for Salcott was agreed and obtained during the past month. Dog fouling signs are being made for erection on Moss Hay as it continues to be a problem there. Benches on Moss Hay need attention which is in hand. A new company for annual inspections has been investigated and will be looked into further before the due date next year.
                  8. Telephone boxes – the Salcott box has been adopted by us. The Wigborough box adoption will be finalised soon and we will advertise for any prospective buyers.
                  9. Abberton Reservoir Liaison meeting – no meeting has been held since last month.
                  10. CALC – Jinny proposed, Phil seconded and all agreed to continue our membership for another year.
                  11. Parish Grants/ Budget/ Precept – was discussed at length earlier in the meeting. We will submit our response to the proposals from CBC in agreement with CALC.
                  12. Unplanned expenditure – we must make every effort to only incur expenditure that has been formally agreed at meetings unless an unforeseen emergency arises.
                  13. Topsoil for Salcott meadow was discussed and will be looked into further.
                  14. LDF Allocation Sites – we have made our response to the Edward Gittins & Associates consultation in the required time.
                  15. Youth Awards – deferred to the next meeting.
                  16. Actions and Reminders List – updated.

                  Planning:

                  101179 Proposal: Application to vary the wording of condition 32 on planning permission 080194, condition relates to noise mitigation for plant machinery at Wormingford Pumping Station and to replace condition 121 which relates to a noise limit at the Rye Borrow Pit gravel processing plant at Land from Wormingford to Abberton including Abberton Reservoir, Abberton Reservoir Scheme, Peldon Road, Abberton, Colchester

                  101082 Proposal: Prior notification of agricultural development – erection of detached agricultural store at Moor Farm, Colchester Road, Peldon

                  100941 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Popper and Carter at Building 4, St Ives Farm, St Ives Road, Peldon – This application has now been withdrawn.

                  101372 Proposal: Double storey side extension & front porch at 2 Fourreleet Cottages, Whitehouse Hill, Salcott

                  Notice of Planning Decisions:

                  100864 Proposal: Demolish existing garages, build single storey Granny Annex at The Bungalow, Colchester Road, Virley – permission refused

                  100940 Proposal: Change of use to B2 from B1 with restriction Condition 2 removed. The use of the building to be restricted to occupation by Swiftboats at Unit 2, Building 2, St Ives Farm, Peldon – permission granted

                  100915 Proposal: Variation of condition 2 attached to approval 072151 (use for the overhaul, repair, sale and maintenance of contractors plant etc. to permit the use for the sale packaging tape, bubble wrap, shrink wrap and stock boxes and the manufacture of bespoke cardboard boxes at St Ives Farm, Peldon – permission granted

                  Finances:

                  101555 R S Pullen – play bark for Salcott                                                                      £126.90

                  101556 Rural Community Council of Essex – annual subs                                                   £55.00

                  101557 Keith Banks – 4 cuts of Moss Hay                                                                     £160.00

                  101558 R S Pullen – clerk’s fee for July                                                                         £353.53

                  101559 Peldon Village Hall – hire                                                                                  £184.00

                  101560 T Hedger – Salcott meadow roadside hedge trim                                                 £45.00

                  101561 T Simmons – 2 x grass cuts, 1 play insp, trim at Kings Head, paper & ink                £135.00

                  101562 simmonsprinters – leaflet distributed to all houses re LDF                                      £161.00

                  The next meeting will be at Peldon Village Hall on Tues 14th Sept 2010 at 7.30pm.

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                  Annual Report for 2009/2010

                  Winstred Hundred Parish Council

                  ANNUAL REPORT 2009/2010

                  Personnel

                  We are sorry to lose Kevin Bradshaw, Robert Davidson, Frances Fergus, and Sam Knill Jones as Parish Councillors.  We thank them for their contributions and hope they will continue to support us from within the community.  We welcome Charles Dymond as a new Parish Councillor and John Walker as a returning one.  We also welcome Terry Sutton as the new Pyefleet, and therefore Peldon, Borough Councillor.  At the time of writing we have vacancies for one Councillor in Virley and one in Salcott.

                  Archie Moore also retired as one of the Council’s invaluable independent workers this year and maintenance of the Moss Haye playground has been taken over by Barry Gooding.

                  The Council also welcomes PC Melanie Wilson as our new Birch and Layer Neighbourhood Specialist Police Officer.

                  Thanks

                  We extend our thanks to all the people who support and help the Parish Council in its work, including our Clerk, the Borough Councillors, Steve Copeland and all those members of the public who help us with specialist knowledge and through their comments, complaints and occasional praise keep us in touch with our communities.

                  Finances

                  The accounts to 31st March 2010 are attached.  At the time of publication they have been internally audited but we await final confirmation from our external auditors.   Our policy is to hold funds in hand approximately equal to one year’s precept.  This year we are slightly below that amount but decided not to request an increase in the precept.

                  The Council achieved a considerable reduction in its insurance premium by contracting to deal with Zurich via Suffolk Acre rather than with Zurich directly and by committing to a five year period.

                  Communications

                  The Parish Council e-mail service now has some 80 users and the website www.winstred100.org was finally launched during the year.  It is being further developed and populated with material all the time.   A ‘Gold Edition’ of the Peldon and Wigboroughs Parish News, containing the Annual Report, was sponsored by the Parish Council and distributed to every house in the Parish, including houses in Salcott and Virley.

                  Village Design Statement

                  Preparation of the Village Design Statement is funded by the Parish Council and is led by Nicky Ellis.  At the outset we were perplexed by how long  it had taken other groups to produce such documents.  Faced with a high questionnaire return and a small group of volunteers we now understand.  Work continues but more slowly than we would like.

                  Planning

                  During the year most of the Parish Councillors attended some excellent planning training organised by Colchester Borough Council.  We have also agreed a new process for agreeing responses to be made by the Parish Council to local planning applications.  The process gives the weight of the decision to the relevant ward Councillors but allows other Councillors to review and comment so that the whole Council can comfortably accept cabinet responsibility for the official reply.  The Council has reviewed and commented on nearly 30 local planning applications.

                  Flooding

                  Once again flooding, particularly in Salcott and Virley, has been a persistent concern throughout the year.  Parish and Borough Councillors and members of the public have all tried to help with specific problems but it has become clear that a major review of all aspects of the problem across the whole area, involving representatives from all the agencies having any involvement in water management and drainage, is required.  We await the scheduling of such a meeting which is likely to take place during the summer.

                  A Water Awareness Session held at Salcott Village Hall and delivered by the Borough Council’s Emergency Planning Team underlined the dangers in still and moving water and advised about modern products which can be purchased and used in place of the more traditional sandbags.

                  The Council has also purchased and installed new lifebelts at key points in Salcott and Virley.  

                  peldon-may-festival-2010-007Works at Moss Haye

                  The Council has used grant money to relay the path and clear the adjoining ditches and to undertake major replacement and refurbishment of the playground equipment.   We also commissioned British Trust for Conservation Volunteers to cut back some of the encroaching shrubs and bushes around the central area and to remove rubbish.  We were pleased to show the results of this activity to the Mayor at the Peldon May Festival and hope that residents young and old will respect the investments made by keeping the area clear of dog mess and dissuading people from using the field for inappropriate activities.  We hope to replace the basketball square and provide better drainage arrangements for the play area during the coming year.

                  The Wigboroughs Village Hall

                  The Trustees of the old Village Hall in School Lane have all died and the Parish Council agreed with the Charity Commissioners that it would undertake the organisation of getting the Trust re-established on a proper footing.  Eight people have expressed an interest in being involved and will meet for the first time in June 2010.

                  Other activities

                  • Parish and Borough Councillors have pressed hard, and will continue to do so, to get potholes filled and road surfaces repaired.
                  • Councillors have continued to attend meetings of the Essex Wildlife Trust, the Abberton Reservoir Liaison Committee and the Colchester Association of Local Councils.  The Clerk has regularly attended the Clerks’ Forum.
                  • The Clerk, Chairman and Vice Chairman have undergone computer training designed to improve their knowledge of managing storage and archiving of files and data.
                  • The Council has invited bids for the purchase of the BT red telephone box currently situated in Maldon Road, Great Wigborough.
                  • The Council has committed to undertake an Affordable Housing Needs Survey in the parish in partnership with the Rural Community Council of Essex.
                  • Regular local and independent inspections of the play areas in Salcott and Peldon have continued.
                  • Grass cutting of public areas continues to be paid for from the precept.

                  (Click next for Financial reports)

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